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<div class="WordSection1">
<p class="MsoCommentTextCxSpFirst" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt">Dear Residents,</span><o:p></o:p></p>
<p class="MsoCommentTextCxSpLast" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
Annual health and safety inspections are conducted it the residential halls, and we appreciate your cooperation as we work to ensure all residential halls are safe for students, staff, and faculty. Inspections will take place from March 9<sup>th</sup> to April
15<sup>th</sup>. The House Operations Manager for your residential hall will send notification at least 24 hours prior to the inspections taking place within your building. Below is a quick reference guide to the process and a copy of the inspection form
that will be used. You will receive an email upon completion of your room inspection that will indicate your room has passed inspection or list any corrective steps that need to be taken.<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b><i>Key Dates</i></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l1 level1 lfo1">The inspection period for Spring 2020 will be
<b>March 9<sup>th</sup> to April 15<sup>th</sup></b> (inspections will not take place during spring break).<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b><i>Prior Notification of Inspection</i></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l1 level1 lfo1">Residents are notified
<b>at least 24 hours</b> before the inspection takes place and are <u>not</u> required to be present at the time of inspection.<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b><i>Time to Correct Inspection Violations </i></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Any resident who receives notification of findings that require corrective action will have
<b>72 hours to correct the issue</b>, and can expect professional staff to revisit the space to ensure compliance.<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b><span style="color:#1C1E29"> </span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="color:#1C1E29">Please note that </span>staff<span style="color:#1C1E29">
</span><b>will collect</b> <span style="color:#1C1E29">any unauthorized items which pose an immediate hazard at the time of the inspection (i.e., candles, incense, and any other open flame device). Any collected items will be recorded on the inspection checklist
and, if desired, students may reclaim their candles and have them shipped to their family home address</span>
<span style="color:red">(any unclaimed items will be disposed of after student move-out).
</span><span style="color:#1C1E29">Y</span><span style="color:black">ou will receive an electronic copy of the inspection report in your MIT inbox and are responsible to correct any MIT policy or regulation violations marked on the report.
</span>Below, p<span style="color:black">lease find the inspection process highlights and checklist.</span><o:p></o:p></p>
<p class="MsoCommentText" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
Thank you for your time, cooperation and assistance with enhancing the safety of the MIT residential community.
<span style="color:#1C1E29">For further information</span><span style="color:black"> about fire and life safety or the inspection checklist</span><span style="color:#1C1E29">,
</span>please visit <span style="color:#1C1E29">the </span><a href="https://studentlife.mit.edu/housing/housing-policies" target="_blank"><span style="color:#4A6EE0">MIT Housing Website</span></a><span style="color:#1C1E29"> or contact Alice Ursella</span>,<span style="color:#1C1E29">
DSL EHS Program Manager</span>,<span style="color:#1C1E29"> at </span>(<span style="color:#1C1E29">617</span>)
<span style="color:#1C1E29">253-4257.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-family:"Calibri Light",sans-serif"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
Sincerely,<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
Housing & Residential Services <o:p></o:p></p>
<p class="MsoCommentTextCxSpFirst" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoCommentTextCxSpLast" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b>INSPECTION HIGHLIGHTS:</b><o:p></o:p></p>
<p class="MsoCommentText" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">You will receive an email from your House Operations Manager with the date and approximate time they will inspect your room. The inspections are conducted at reasonable times, typically
between 10 am-4 pm on the designated inspection period (March 1<sup>st</sup>-April 15<sup>th</sup>). Residents are notified
<b>at least</b> <b>24 hours before</b> the inspection takes place and are not required to be present at the time of inspection.<o:p></o:p></li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">The procedures followed by staff conducting inspections are intended to cause minimal inconvenience to students while allowing them to do their jobs effectively. Staff are courteous and
reasonable, and students are expected to treat inspectors similarly.<o:p></o:p></li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">The Health and Safety inspection is limited to plain sight; no drawers, trunks, fridges, or closets are opened. Staff look for such hazards as hanging canopies, overloaded power strips,
toaster ovens, candles, items hanging from the sprinkler head, etc. Please see the below checklist for the full list of findings.<o:p></o:p></li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">Damaged power cords will be noted on the checklist and the students are responsible for throwing them away and purchasing new ones.<o:p></o:p></li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">After the inspection, residents will be notified via email about whether their living area passed inspection or if corrective action is required. Any findings that require corrective action
or confiscations that occurred will be noted on the inspection report. After receiving the results of the inspection report, the resident will then have
<b>72 hours to take correct action to address the finding</b>, and can expect professional staff to revisit the space to ensure compliance.<o:p></o:p></li><li class="MsoNormal" style="text-align:justify;mso-list:l0 level1 lfo2">House Operations Managers are available to discuss any findings noted on the inspection report and explain the reasons why the issue(s) creates an unsafe living environment and conflicted
with MIT housing policies. <o:p></o:p></li></ul>
<p class="MsoCommentText" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify">
<b><span style="font-size:12.0pt"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">INSPECTION CHECKLIST </span>
</b><o:p></o:p></p>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b><u>Electrical Safety</u></b><o:p></o:p></p>
<p class="MsoListParagraph"><b> </b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Unauthorized electrical appliances are present in the room</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Toaster ovens, microwave ovens, hot plates, coffee maker with hot plate, electric wok, broiler, unauthorized space heater, and any other appliance with open-coiled or exposed heating elements and/or non-UL
listed<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Electrical receptacle(s) is overloaded</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Max 3 devices per wall outlet<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Damaged power strip</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Damaged power strip will be discarded by resident<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Daisy-Chained power strips</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Do not extend power strips b plugging them into other power strips<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Fridge plugged into an extension cord</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Fridge must be plugged directly into the wall outlet<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Suspected concealed unauthorized appliances</b><o:p></o:p></li></ul>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b><u>Fire Safety</u></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Flammable, combustible, toxic, or hazardous materials are present in the room</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">The possession, manufacture, storage or use of hazardous materials in residence halls is prohibited<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Candles, incense, or other open flame item is present in the room</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Candles and incense will be removed by House Manager.<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Excessive combustible material (more than 10% covers walls, floor, ceiling and door)</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">No more than 10% of total available vertical space may be covered with combustible decorative materials (posters, pictures, papers, textiles, etc.). Decorative material: (i) must be at least 12 inches away
from electrical outlets; (ii) cannot be hung from the ceiling, or in a location<span style="letter-spacing:-.15pt">
</span>that<span style="letter-spacing:-.1pt"> </span>will<span style="letter-spacing:-.1pt">
</span>cover<span style="letter-spacing:-.1pt"> </span>or<span style="letter-spacing:-.1pt">
</span>interfere<span style="letter-spacing:-.1pt"> </span>with<span style="letter-spacing:-.15pt">
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</span>smoke<span style="letter-spacing:-.1pt"> </span>detector,<span style="letter-spacing:-.1pt">
</span>sprinkler<span style="letter-spacing:-.1pt"> </span>heads,<span style="letter-spacing:-.1pt">
</span>outlets,<span style="letter-spacing:-.15pt"> </span>heating<span style="letter-spacing:-.1pt">
</span>system<span style="letter-spacing:-.1pt"> </span>or<span style="letter-spacing:-.1pt">
</span>other<span style="letter-spacing:-.1pt"> </span>appliances<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Fire protection equipment is obstructed or tempered</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Fire protection equipment includes: (i) smoke and heat detectors; (ii) fire alarm horns and lights; (iii) fire sprinkler head and piping.<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Furniture or combustible material is placed direct contact with heating elements or electronics</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">An air gap minimum of 3 feet must be maintained around heating elements, electronic devices and cords; materials cannot be placed directly against heating elements and electronics<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Evidence of cooking</b><o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Evidence of smoking</b><o:p></o:p></li></ul>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b><u>Life safety</u></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Egress is obstructed</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">The evacuation path inside the building must be unobstructed: the bedroom's door must fully open, and the corridor must be clear. The House Manager will remove any object left in the hallway, or other public
areas (shoes, bikes, luggage, etc.).<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Room number is covered/tempered/modified</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Room’s number must be visible for emergency services to properly identify and respond to emergency calls. Tampering with the door room number may cause delays in the response by emergency services.<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Excessive trash debris and improper sealed food</b><o:p></o:p></li></ul>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b><u>Loft</u></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Are loft structures built by students, or a bunk bed present in the room?</b><o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>The bed is too close to the ceiling
</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">At least 36” are required between the top of the mattress and the sprinkler head or ceiling, whichever is closest to the mattress.<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Loft or bunk bed block any of the doors, windows, air conditioning, heating or plumbing units, smoke detectors present in the room</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">The above-listed items and any part of the building needing regular maintenance, require a minimum clearance of 3 feet.<o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>The loft/bunk bed is connected to the building structure</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">Lofts must be bolted together to allow for ease of disassembly and adequate structural support. Nails and spikes are not allowed. Bolts, nails, chains, etc. cannot be sunken, attached or adhered in any way
to the walls, floors and/or ceilings to support the loft/bunk bed.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b><u>Kitchens</u></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Kitchen is dirty </b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="color:black;letter-spacing:.1pt;background:white">Stove and oven should not have food residual, dust, grease etc.</span><o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Combustibles are present around the stove and in the oven</b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="color:black;letter-spacing:.1pt;background:white">Combustibles such as potholders, towels, rags, drapes and food packaging are present around the stove and oven.</span><o:p></o:p></li></ul>
</li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b><span style="color:black;letter-spacing:.1pt;background:white">Electric appliances and cords too close to the sink or stove heating elements</span></b><o:p></o:p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="color:black;letter-spacing:.1pt;background:white">Appliances should be kept 3 feet away from sink or stove.</span><o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Michael Collins<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">House Operations Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Massachusetts Institute of Technology<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:red">Division of Student Life | Housing & Residential Services</span><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:red"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Tang Residence Hall W84-104<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">550 Memorial Drive<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Westgate Family Apartments<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">540 Memorial Drive<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Cambridge Ma 02139<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D">Office Tele. 617-253-5146<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Lucida Calligraphy";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal">Repairs: <span style="color:#993366"> - </span><a href="https://atlas.mit.edu/atlas/Main.action?tab=home&sub=group_servreq"><span style="color:blue">https://atlas.mit.edu/atlas/Main.action?tab=home&sub=group_servreq</span></a><span style="color:#993366"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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