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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Hi Karri, <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>I have tried to split archiving and non-archiving workflows once
before and I don’t think I managed to get it to work. You may find some
posts of mine in the archives on the subject. Archiving is simply not designed
that way, it’s all-or-nothing. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Remember also that workflow provides more info than just whodunit.
Why did X approve it? Workflow will tell you whether he was a substitute, or if
Y forwarded it to him. There may be a rejections and modification before
approval and comments and attachments. Never underestimate the value of the
log.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>My take on it: It’s not worth the effort. Unless you have
serious volumes I would just archive everything. The archive files are not that
big and storage is not exactly expensive these days. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Cheers, <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Mike<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> sap-wug-bounces@mit.edu
[mailto:sap-wug-bounces@mit.edu] <b>On Behalf Of </b>Karri Kemppi<br>
<b>Sent:</b> 03 February 2008 13:30<br>
<b>To:</b> sap-wug@mit.edu<br>
<b>Subject:</b> Data archiving guidelines<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span lang=FI style='color:black'>Hi all,<o:p></o:p></span></p>
<p class=MsoNormal><span lang=FI><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:black'>I am currently in the process of
estimating the data archiving of work items. Transaction SARA, the archiving
object WORKITEM, and the process of data archiving are familiar to me. </span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:black'>We have multiple different
workflow processes running. The requirements for archiving/retention
etc. have not yet been defined, but I assume that the information,
which must be available the next N amount of years, is the approval related
information of the documents within the workflows (who approved travel expense
X in year 2006, etc.).</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:black'>In many scenarios this kind of
information is already stored in the application/document itself – you
can see who has changed the status of a document to approved, etc. This leads
to the fact that it is just a few document types, for which you need to go into
the workflow log to find out the agent of a certain (approval) task. And this
leads to the situation, that if you use the standard archiving object WORKITEM,
you are archiving lots of unnecessary data. It would be just the few workflow
types that require archiving, since their documents’ approval data
is only available in the workflow log.</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:black'>How do you handle this? Do you
just archive everything? Or do you for example build your workflows at the
first place in a way that all the relevant data is stored (also) in somewhere
else (where?) than the work item tables (and then you don’t have to
archive the work items permanently - just delete them)? </span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:black'>Any discussion & guidelines
regarding this issue are most welcome.</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:black'>Best regards,</span><o:p></o:p></p>
<p class=MsoNormal><span style='color:black'>Karri</span><o:p></o:p></p>
<p class=MsoNormal> <o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Ilmainen
päivitys Windows Live Messengerillesi! <a href="http://get.live.com"
target="_new">Klikkaa!</a><o:p></o:p></span></p>
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