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<title>Administrator comments to workflow log</title>
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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Hi All,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>My approach is not to build too much
tracking into the workflow itself – if any update can be done in the
application document this is preferable to trying to build it into the workflow.
In principle it means that you will have <span class=GramE>a</span> underlying
business object to update. Manual steps relevant to active workflows should
fire a terminating event which should also be recognized by the workflow in
order to cancel/complete the workflow/step in an orderly fashion. At one of my
clients, workflow has gotten a bad name precisely because of the tendency of
workflows to be somewhat isolated from the actual application document –
manual changes to documents are not picked up by the workflow and the workflows
do not build on existing functional strengths.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=MsoAutoSig><font size=3 color=navy face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:navy;mso-no-proof:
yes'>Regards,<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=3 color=navy face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:navy;mso-no-proof:
yes'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=3 color=navy face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:navy;mso-no-proof:
yes'>Martin<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'>-----Original Message-----<br>
<b><span style='font-weight:bold'>From:</span></b> sap-wug-bounces@mit.edu
[mailto:sap-wug-bounces@mit.edu] <b><span style='font-weight:bold'>On Behalf Of
</span></b>Scheinoha, John<br>
<b><span style='font-weight:bold'>Sent:</span></b> </span></font><st1:date
Month="10" Day="30" Year="2006"><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'>Monday, October 30, 2006</span></font></st1:date><font
size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> </span></font><st1:time
Hour="23" Minute="55"><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma'>11:55 PM</span></font></st1:time><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'><br>
<b><span style='font-weight:bold'>To:</span></b> SAP Workflow Users' Group<br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: Administrator
comments to workflow log</span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=blue face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:blue'> Another way
of documenting workflow logs that are "Logically Deleted" is to
create an Excel sheet listing the date, Time , work item deleted, document
affected </span></font><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=blue face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:blue'>(ex: Debit/Credit Memo)
person who created the workflow document, why the work item was logically
deleted. I have used this approach for the last few years. our
Debit/Credit application process is to withdraw the memo, then cancel the memo
via the "Withdraw" work item. Some of our users do not
want to execute the "Withdraw" work item. Instead they delete the
memo directly via VA02 which creates an error in the workflow log.</span></font><o:p></o:p></p>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=blue face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:blue'>Hopes this helps,</span></font><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=blue face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:blue'> John</span></font><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=blue face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:blue'> </span></font><o:p></o:p></p>
</div>
<div class=MsoNormal align=center style='margin-left:.5in;text-align:center'><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center>
</span></font></div>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
12.0pt;margin-left:.5in'><b><font size=2 face=Tahoma><span style='font-size:
10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
sap-wug-bounces@mit.edu [mailto:sap-wug-bounces@mit.edu] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Alon Raskin<br>
<b><span style='font-weight:bold'>Sent:</span></b> </span></font><st1:date
Month="10" Day="30" Year="2006"><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'>Monday, October 30, 2006</span></font></st1:date><font
size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> </span></font><st1:time
Hour="14" Minute="18"><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma'>2:18 PM</span></font></st1:time><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'><br>
<b><span style='font-weight:bold'>To:</span></b> SAP Workflow Users' Group<br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: Administrator comments
to workflow log</span></font><o:p></o:p></p>
<div id=idOWAReplyText99906>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Why not
create a text attachment to the work item before forwarding or completing it?</span></font><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
</div>
</div>
<div id=idSignature29838>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Alon </span></font><font
color=black face=Arial><span style='font-family:Arial;color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=3 color=black
face=Arial><span style='font-size:12.0pt;font-family:Arial;color:black'> <o:p></o:p></span></font></p>
</div>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<div class=MsoNormal align=center style='margin-left:.5in;text-align:center'><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center>
</span></font></div>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
12.0pt;margin-left:.5in'><b><font size=2 face=Tahoma><span style='font-size:
10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
sap-wug-bounces@mit.edu on behalf of Zavier, Johnson<br>
<b><span style='font-weight:bold'>Sent:</span></b> Mon 10/30/2006 </span></font><st1:time
Hour="15" Minute="9"><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma'>15:09</span></font></st1:time><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'><br>
<b><span style='font-weight:bold'>To:</span></b> sap-wug@mit.edu<br>
<b><span style='font-weight:bold'>Subject:</span></b> Administrator comments to
workflow log</span></font><o:p></o:p></p>
</div>
<div>
<p style='margin-left:.5in'><font size=2 face="Times New Roman"><span
style='font-size:10.0pt'>All,<br>
As a workflow administrator, if I am taking some manual action to a<br>
workflow task(eg: Manual forward, Manual complete etc), is there any way<br>
I can document the details why I took this action for later reference<br>
or audit purpose?. I am looking for a way to attach e-mail, or write<br>
details and attach to the workflow item so that I can go back in future<br>
and show the auditing?.<br>
<br>
Thanks in advance for your response.<br>
<br>
Johnson Zavier<br>
SAP ABAP/Workflow<br>
<br>
<br>
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