PO Workflow (Mark Pyc)
Susan R. Keohan
keohan at ll.mit.edu
Mon Mar 5 17:09:01 EST 2007
Hi Monique,
I think that's up to your MM person, to configure release strategies in
a way that they react to Account Assignment changes. It was a long time
ago for me, but I think maybe it's in the Classification data of the
release strategies ?
Cheers,
Sue
Stephens, Monique S L wrote:
> I had asked some questions below and got some good responses. Now, we
> are actually ready to begin configuring the system and have run into a
> roadblock.
>
> If the account assignment only changes on a PO, we want workflow to
> restart if the PO meets a certain total value. If the value of the PO
> does not change, how can we get the release strategy reset on an account
> change only?
>
> Monique Stephens
>
> ------------------------------------------------------------------------
> *From:* sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] *On
> Behalf Of *Mark Pyc
> *Sent:* Monday, March 13, 2006 10:09 AM
> *To:* SAP Workflow Users' Group
> *Subject:* Re: PO Workflow (Mark Pyc)
>
> G'day Monique,
>
> Typically the event 'BUS2012.ReleaseStepCreated' would be the trigger to
> your Workflow.
>
> Splitting symantic hairs it's not that the release strategies apply once
> they are in WF, but that a release strategy being invoked will be the
> trigger to start the WF process. On this basis WF will only start when a
> change is 'significant' which means when a release strategy is applied
> or reset. When you configure the release strategy you can control
> tolerances of the changes allowed before a release is reset and WF
> restarted.
>
> I'm not sure if existing PO's are changed to use a new Release Strategy
> if they are created initially without one and then changed after the
> config changes to set up the new strategy, but I would have thought so.
> As such I don't think existing POs should be a problem for you.
>
> If you have both SRM generated and normal backend created PO's you may
> need to use start conditions based on Doc Type if you want difference WF
> processes to be invoked.
>
> Good luck,
> Mark
>
>
> On 13/03/06, *Stephens, Monique S L* <moniques at bcm.tmc.edu
> <mailto:moniques at bcm.tmc.edu>> wrote:
>
> All of our PO's will be subject to the same release strategies once
> they are in workflow. The problem I have right now is that I don't
> know how to get the PO's into a workflow process if they were never
> subject to workflow before. I have found a way to start
> workflow. But, it would then start
> regardless of type of change made. This may not be so bad
> considering the fact that the user has made some type of change.
>
> Monique
>
> -----Original Message-----
> From: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> [mailto:sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>] On
> Behalf Of Antonio, Bryan
> Sent: Friday, March 10, 2006 2:33 PM
> To: sap-wug at mit.edu <mailto:sap-wug at mit.edu>
> Subject: Re: PO Workflow (Mark Pyc)
>
> Hi Monique,
>
> Let me give Q1 a shot. How about creating a function module that
> will be called by the user exit for determining the release strategy
> for SRM PO's. I'm not sure if the user exit for regular PO creation
> is the same as for PO created through SRM. You can also throw some
> codes in the so-called FM that
> will check certain criteria (account assignment, item category, qty,
> etc.). If these criteria are not met, the FM can return a blank
> release strategy (PO is not subject for release - then workflow
> won't start). It sounds like you already have the customizing
> settings for PO release strategy. Would
> the SRM PO have a different release strategy?
>
> Regarding PO auto-release, how about executing ME28 (Collective
> Release) in background using specific criteria for the PO's you want
> released.
>
> I hope this helps.
>
> Thanks,
> Bryan
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Fri, 10 Mar 2006 18:12:56 +0000
> From: "Mark Pyc" < mark.pyc at gmail.com <mailto:mark.pyc at gmail.com>>
> Subject: Re: PO Workflow
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu
> <mailto:sap-wug at mit.edu>>
> Message-ID: < 23f0a78a0603101012k549a818fx at mail.gmail.com
> <mailto:23f0a78a0603101012k549a818fx at mail.gmail.com>>
> Content-Type: text/plain; charset=ISO-8859-1
>
> I don't know of a way to auto-release. I'm talking about creating a
> new WF which is a cut back version of your approval WF. Just take
> out all the approval stuff and leave the release. I haven't sussed
> it entirely yet, but there will be something that can be used in a
> Start Condition so that this
> auto release WF only starts for brand new EC purchase orders.
>
> Hope this helps.
>
> Mark
>
> On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu
> <mailto:moniques at bcm.tmc.edu>> wrote:
> > Mark,
> >
> > Thank you for responding back so quickly.
> >
> > A charge source is the wording I have used for cost center or
> WBS element. I believe the appropriate SAP word would be account
> assignment.
> >
> > In regards to question #1, is there a way to automatically
> release the PO's already in the system or is this something that
> will only work after workflow is changed?
> >
> > Monique
> >
> > -----Original Message-----
> > From: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> [mailto:sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>] On
> Behalf Of Mark Pyc
> > Sent: Friday, March 10, 2006 9:46 AM
> > To: SAP Workflow Users' Group
> > Subject: Re: PO Workflow
> >
> > G'day Monique,
> >
> > Firstly, 'only a functional person'?? Come now, big up yourself.
> Most
> of us are only WF people.
> >
> > I'm looking at the same thing currently. I'll have a crack at numbers
> > 1 & 3, but as I'm only a WF person I'm not sure what a 'charge
> source'
> > is so will leave 2 for someone else.
> >
> > 1. You can't have the Release strategy kick in only on change,
> but you
> can have a WF which will automatically release in the background on
> first creation. That way when the Approved cart is brought across as
> a PO it will block and then be automatically released by WF. Any
> future changes (depending
> > on your Release Strategy config around tolerances
> > etc) will cause the Release Strategy to kick in again. At that point
> you can have an approval WF.
> >
> > 3. Before you offer the approval step you could store in a container
> the current value of the header notes and have validation in the
> tail end of the method to ensure that it had changed before
> completing the Workitem. Developer stuff, but not difficult.
> >
> > Have fun,
> > Mark
> >
> > On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu
> <mailto:moniques at bcm.tmc.edu>> wrote:
> > > Hello fellow workflowers! I had posed this question before but
> cannot
> > > find the response I received. But, the criteria has changed a bit
> and
> > > I need some input. I am not an expert at workflow. I am only a
> functional person.
> > > We have another person here that actually does the technical
> aspects
> > > of workflow. Therefore, please give me good details as to what
> needs
> > > to be done if it is possible or not.
> > >
> > >
> > > Prior to SRM, our users created PO's that would then route through
> > > workflow for approvals at several levels (department,
> Environmental
> > > Safety, Grants, Finance, then Purchasing). We have most of
> this set
> > > up in configuration with the different release levels, codes, and
> > > indicators, as well as within the workflow logic.
> > >
> > > Once we went live with SRM, users were creating shopping carts that
> > > would route through workflow. The PO would be created
> automatically
> > > on the R3 side for catalog orders or converted into a PO by our
> > > Purchasing department for non-catalog orders. These PO's are not
> set
> > > up to go through any workflow. Users are not allowed to make
> changes to these particular PO's.
> > > Obviously, that has been a BIG issue with our departments that
> were
> > > used to making valid changes (different charge source, remove
> > > commitments, add header notes, etc.). We have therefore decided to
> > > implement a workflow that will encompass our pre-SRM PO
> workflow as
> > > well as the SRM PO's. This is where the questions begin.
> > >
> > > 1. For the SRM PO's, they do not currently have a release status
> > > since they have not gone into workflow before. How do you tell
> the
> > > system that workflow should only begin for these PO's if certain
> > > criteria are met? Is this something that can be done in
> configuration
> > > with the other release steps? Once a release status is given, it
> > > should follow the workflow we already have in place.
> > >
> > > 2. If a charge source is changed, is that something done in
> > > configuration or the workflow logic?
> > >
> > > 3. If a PO is changed, how can we ask the users to put
> something in
> > > the header notes explaining what was changed as part of a
> validation?
> > >
> > >
> > > Monique Stephens
> > > SAP Analyst
> > > Baylor College of Medicine
> > > 713-798-1349
> > > 713-798-1326 (FAX)
> > >
> > > _______________________________________________
> > > SAP-WUG mailing list
> > > SAP-WUG at mit.edu <mailto:SAP-WUG at mit.edu>
> > > http://mailman.mit.edu/mailman/listinfo/sap-wug
> > >
> > >
> > >
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu <mailto:SAP-WUG at mit.edu>
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu <mailto:SAP-WUG at mit.edu>
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
>
>
>
> ------------------------------
>
> Message: 2
> Date: Fri, 10 Mar 2006 12:29:28 -0700
> From: "Sims, Lori A" <Lori.Sims at northwestern.com
> <mailto:Lori.Sims at northwestern.com>>
> Subject: Please Help
> To: < sap-wug at mit.edu <mailto:sap-wug at mit.edu>>
> Message-ID: <9C23820F8A3AB340889A4F0FD4C2D7B9956EA8 at nwr109.nwenergy
> <mailto:9C23820F8A3AB340889A4F0FD4C2D7B9956EA8 at nwr109.nwenergy>>
> Content-Type: text/plain; charset="us-ascii"
>
> Hello,
>
> I am fairly new to SAP Workflow. I am working with a
> custom workflow that we have cloned from a standard SAP
> workflow. We have added a decision step and now want the decision
> step with all of its
> options in a loop until. I am having problems adding a loop until
> that will include all of the decision step and all of its
> options. Can anyone, please advise. We are on 4.6C and since you
> can only select one step and then insert the Loop until - the loop
> until only includes my decision and not the options. Should I have
> created the Loop Until step first and
> then inserted the decision step inside the loop. Is order of steps
> my problem here? Thanks in advance for any help.
>
>
>
> Lori Sims
>
> Application Development
>
> (406)497-3632
>
> lori.sims at northwestern.com <mailto:lori.sims at northwestern.com>
>
>
>
>
>
> This message is for the named person's use only. It may contain
> confidential, proprietary or legally privileged information. No
> confidentiality or privilege is waived or lost by any mistransmission.
> If you receive this message in error, please immediately delete it
> and all copies of it from your system, destroy any hard copies of it
> and notify the sender. You must not, directly or indirectly, use,
> disclose, distribute, print, or copy any part of this message if you
> are not the intended
> recipient. NorthWestern Corporation and its subsidiaries each
> reserve the right to monitor all e-mail communications through its
> network.
>
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> ------------------------------
>
> Message: 3
> Date: Fri, 10 Mar 2006 11:58:29 -0800
> From: Sandip Jana <sandip.jana at in.ibm.com
> <mailto:sandip.jana at in.ibm.com>>
> Subject: RE: Object Services for custom business object
> To: "SAP Workflow Users' Group" < sap-wug at mit.edu
> <mailto:sap-wug at mit.edu>>
> Message-ID:
>
> <OFB140423A.5961A13A-ON8825712D.006C3E0C-8825712D.006C4A23 at in.ibm.com
> <mailto:OFB140423A.5961A13A-ON8825712D.006C3E0C-8825712D.006C4A23 at in.ibm.com>>
> Content-Type: text/plain; charset="utf-8"
>
> Thanks a lot.. This helped me a lot.
>
> Thanks,
> Sandip
>
>
>
>
> "Tiwari, Rammanohar" < rammanohar.tiwari at logicacmg.com
> <mailto:rammanohar.tiwari at logicacmg.com>> Sent by:
> sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> 03/09/2006 10:25 PM
> Please respond to
> "SAP Workflow Users' Group"
>
>
> To
> "SAP Workflow Users' Group" < sap-wug at mit.edu <mailto:sap-wug at mit.edu>>
> cc
>
> Subject
> RE: Object Services for custom business object
>
>
>
>
>
>
> The links below might be of some help to you...
> http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA
> PApplicationDevelopment.htm
> or
> http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA
> <http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA>
> PApplicationDevelopment.pdf
> Cheers,
> Ram
> -----Original Message-----
> From: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> [mailto:sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>]On
> Behalf
> Of
> Sandip Jana
> Sent: Friday, March 10, 2006 6:50 AM
> To: SAP Workflow Users' Group
> Subject: RE: Object Services for custom business object
>
>
> Hi Richard,
>
> Do you have any link or copy of Practical Workflow book?
>
> Thanks,
> Sandip
>
> IBM Global Service India Pvt. India
> Solution Delivery Centre, Kolkata
> E-mail: sandip.jana at in.ibm.com <mailto:sandip.jana at in.ibm.com>
> Phone: +91 33 2367 5700, Ext. 2242
> Mobile: +91 9830744306
>
>
> "Richard Marut" <rvmarut at earthlink.net <mailto:rvmarut at earthlink.net>>
> Sent by: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> 03/09/2006 04:51 PM
>
> Please respond to
> "SAP Workflow Users' Group"
>
>
>
> To
> "'SAP Workflow Users' Group'" <sap-wug at mit.edu <mailto:sap-wug at mit.edu>>
> cc
>
> Subject
> RE: Object Services for custom business object
>
>
>
>
>
>
>
>
> You can find it in the Practical Workflow book in sections 13.3.4 and
> 13.3.5
>
> Richard?
>
>
>
>
> From: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>
> [mailto:sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu>] On
> Behalf
>
> Of Sandip Jana
> Sent: Thursday, March 09, 2006 6:56 PM
> To: sap-wug at mit.edu <mailto:sap-wug at mit.edu>
> Subject: Object Services for custom business object
>
>
> Hi,
>
> I have created a custom business object. I also have a custom
> transaction
> to display some info. How could I configure the object services for my
> custom object? Any help will be appreciated.
>
> Thanks,
> Sandip_______________________________________________
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>
>
>
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> ------------------------------
>
> Message: 4
> Date: Fri, 10 Mar 2006 16:47:12 -0300
> From: "Gavin Mooney" <gavinmooney at gmail.com
> <mailto:gavinmooney at gmail.com>>
> Subject: Re: Please Help
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu
> <mailto:sap-wug at mit.edu>>
> Message-ID: < 7a545e270603101147k60d8bfcfm at mail.gmail.com
> <mailto:7a545e270603101147k60d8bfcfm at mail.gmail.com>>
> Content-Type: text/plain; charset=WINDOWS-1252
>
> Hi Lori,
>
> When you create a new loop it's added with nothing "inside" it, you
> then add all the steps that you want to be in the loop. If you've
> already created your decision step you should be able to cut and paste
> it (and all of it's options should be copied at the same time, as they
> form a block together) into the loop. You do of course risk the wrath
> of the buggy workflow builder though - on 4.6C I often found copying
> and pasting didn't do exactly what I was expecting. Save the workflow
> first!
>
> HTH
> - Gavin
>
> 2006/3/10, Sims, Lori A < Lori.Sims at northwestern.com
> <mailto:Lori.Sims at northwestern.com>>:
> >
> >
> >
> > Hello,
> >
> > I am fairly new to SAP Workflow. I am working with a
> custom
> > workflow that we have cloned from a standard SAP workflow. We have
> added a
> > decision step and now want the decision step with all of its options
> in a
> > loop until. I am having problems adding a loop until that will
> include
> > all of the decision step and all of its options. Can anyone, please
> advise.
> > We are on 4.6C and since you can only select one step and then
> insert
> the
> > Loop until ? the loop until only includes my decision and not the
> options.
> > Should I have created the Loop Until step first and then inserted
> the
> > decision step inside the loop. Is order of steps my problem here?
> Thanks
> > in advance for any help.
> >
> >
> >
> > Lori Sims
> >
> > Application Development
> >
> > (406)497-3632
> >
> > lori.sims at northwestern.com <mailto:lori.sims at northwestern.com>
> >
> >
> >
> >
> >
> > This message is for the named person's use only. It may contain
> > confidential, proprietary or legally privileged information. No
> > confidentiality or privilege is waived or lost by any
> mistransmission.
> If
> > you receive this message in error, please immediately delete it and
> all
> > copies of it from your system, destroy any hard copies of it and
> notify the
> > sender. You must not, directly or indirectly, use, disclose,
> distribute,
> > print, or copy any part of this message if you are not the intended
> > recipient. NorthWestern Corporation and its subsidiaries each
> reserve
> the
> > right to monitor all e-mail communications through its network.
> >
> >
> >
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu <mailto:SAP-WUG at mit.edu>
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
> >
> >
>
>
>
> ------------------------------
>
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> ------------------------------------------------------------------------
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--
Susan R. Keohan
SAP Workflow Developer
MIT Lincoln Laboratory
244 Wood Street
LI-200
Lexington, MA. 02420
Phone: 781-981-3561
Fax: 781-981-1607
keohan at ll.mit.edu
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