<b>Study Break</b><div>Will be next Wednesday December 5th in 20 Chimneys (3rd floor student center)</div><div>Room reserved 9-11pm,<b> Exec get there to set up at 9pm</b></div><div>Actual study break 9:30-10:30pm</div><div>
Natash and Farrah going to make an email</div><div>Going to email out to Habitat and all of campus (due to lots of money in our budget we still have)</div><div>We have 15 mini gingerbread house kits already bought</div><div>
Going to go buy more food in general (drinks, candy, edible gingerbread)</div><div>Bring music</div><div><br></div><div><b>Spring Break</b></div><div>Booking Saint Augustine in Florida (similar to previous option)</div><div>
Going to reserve 10 spots</div><div>Will send them a check (Achim and Steph)</div><div>Will start recruiting people for the trip around IAP</div><div><br></div><div><b>Builds</b></div><div>Steph leading the build this Saturday</div>
<div>Last build of the semester</div><div>Looking to have two builds over IAP-lots of exec will be around</div><div><br></div><div><b>Constitution</b></div><div>
<p class="MsoNormal" style="background:white"><span style="font-size:10.5pt;font-family:Arial;color:#222222"><i>One thing that is missing from your group's
constitution is a quorum for a<br>
meeting. Typically, a quorum is best defined as a percentage/fraction of<br>
your group's membership.</i></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.5pt;font-family:Arial;color:#222222"><b>1/2 of exec is quorum (currently 5 out of 10)</b><br>
<br><i>
Also, it is unclear how new officers are actually selected/voted on. Your<br>
constitution right now just says that their selections happen, but doesn't<br>
explain how.</i></span></p><p class="MsoNormal" style="background:white"><b><font color="#222222" face="Arial"><span style="font-size:10.5pt">Prospective officers must submit an application to the current exec board and go to an interview with the President. The President then leads a discussion and evaluation of the candidates with the current exec board and new candidates are chosen by </span><span style="font-size:14.44444465637207px">unanimous</span><span style="font-size:10.5pt"> decision of the exec board.</span></font></b><br>
</p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.5pt;font-family:Arial;color:#222222"><br><i>
Furthermore, your explanation of how decisions are made, including most<br>
especially amendments to the constitution, is virtually non-existent.<br>
"Group discussion" is not a sufficient explanation. You should have<br>
something like "Amendments need [fraction] of members present" or
something<br>
similar. This should be similarly done for general decisions made for the<br>
group.</i></span></p><p class="MsoNormal" style="background:white"><font color="#222222" face="Arial"><span style="font-size:14.44444465637207px"><b>Amendments and other general decisions need at least quorum present to be voted on and need a 4/5 majority in order to pass.</b></span></font></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.5pt;font-family:Arial;color:#222222">
<br><i>
Finally, it is a bit disconcerting that your group's officers can stay in<br>
there "until graduation or resignation". Typically, terms of office
are<br>
best limited to "one year from being elected", or "from one
election to the<br>
next", or something similar.</i></span></p><p class="MsoNormal" style="background:white"><font color="#222222" face="Arial"><b><span style="font-size:14.44444465637207px">Officers are to be reviewed by the President at the end of each year. If it is determined that they have not met the commitments of their position as outlined above in this constitution, then they are brought to a full board review where the majority of the exec (excluding the person under review) decides whether or not the officer should be retained for future terms.</span></b></font></p>
<p class="MsoNormal"><br></p>
</div>