<br>Will anyone be able to make the meeting on 4/12 at 6 pm? All you have to do is go sign in and get pizza and leave. It would be nice if you could stay for the meeting and update the board on what is going on with the ASA. But we just need someone to show up and sign in the group so that we can be ASA recognized!!<div>
<br></div><div>Thanks!<br><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Rachel E Meyer</b> <span dir="ltr"><<a href="mailto:remeyer@mit.edu">remeyer@mit.edu</a>></span><br>
Date: Fri, Apr 1, 2011 at 9:26 PM<br>Subject: [ASA-Official] ASA GBM and Elections, CPW announcements<br>To: <a href="mailto:asa-official@mit.edu">asa-official@mit.edu</a><br><br><br>Dear Student Group Officers,<br>
<br>
Please take note of the following announcements:<br>
<br>
1. ASA Spring General Body Meeting - Tuesday 4/12 at 6pm<br>
2. ASA Executive Board Elections<br>
3. CPW Midways Requests Overdue<br>
4. Admissions CPW Publicity Tables<br>
5. New Fifth or Fiftieth Summer Mailing<br>
<br>
---------------------------------------<br>
<br>
1. ASA Spring General Body Meeting - Tuesday 4/12 at 6pm<br>
<br>
The Spring ASA General Body Meeting will be on Tuesday 4/12 at 6pm. The<br>
main item of business will be the elections for the 2011-2012 ASA<br>
Executive Board. More information about elections is below and further<br>
agenda information and a location will be announced on a later date.<br>
<br>
All groups are required to send a representative to this meeting. GBMs<br>
are the primary way for the ASA and student groups to communicate in<br>
person and serve as an opportunity for groups to check-in with ASA and<br>
vice-versa. Groups that do not send a representative group may face<br>
consequences including but not limited to warnings, fines, resource<br>
restrictions, and derecognition for inactivity.<br>
<br>
Note: club sports and FSILGs are excused from this meeting as long as<br>
their respective governing organization attends; however these groups are<br>
eligible to receive a vote if they send a representative.<br>
<br>
---------------------------------------<br>
<br>
2. ASA Executive Board Elections<br>
<br>
At the Spring GBM we will be electing ASA Executive Board members for the<br>
2011-2012 term. This includes elections for: President, Treasurer,<br>
Secretary, two Graduate Members-at-Large, two Undergraduate<br>
Members-at-Large, and one Student Member-at-Large.<br>
<br>
Details about ASA Executive Board positions and elections are posted at<br>
<a href="http://mit.edu/asa/about/elections.html" target="_blank">http://mit.edu/asa/about/elections.html</a>.<br>
<br>
To help groups be better informed coming into the meeting, we are inviting<br>
interested candidates to provide information prior to the meeting. If you<br>
are interested in running for a position, please submit candidacy<br>
information as described on that elections webpage. These pages should<br>
describe which groups you are involved in, which ASA Board positions you<br>
are interested in, and any further information you wish to provide. We<br>
will post these sheets three days before the elections for the General<br>
Body to consider. However, you can submit sheets at any time before or<br>
after that time. Sheets will be posted as time allows during those three<br>
days and nominations will also be accepted off the floor at the meeting.<br>
<br>
If you would like to nominate someone besides yourself, please send an<br>
email with their name to <a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a> and we will contact them about<br>
submitting information. Please direct any questions about this process or<br>
about any of these positions to <a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a> or<br>
<a href="mailto:asa-president@mit.edu">asa-president@mit.edu</a>.<br>
<br>
---------------------------------------<br>
<br>
3. CPW Midways Requests Overdue<br>
<br>
The ASA Activities Midway for CPW 2011 will be held on Saturday, April<br>
9th, from 1-3pm in the Johnson Athletics Center. The Activities Midway is<br>
a great way to meet prefrosh and show off the breadth and depth of student<br>
groups at MIT.<br>
<br>
Booth and performance requests were due yesterday, however we will be<br>
accepting late requests for the next 24 hours. Past that time, further<br>
requests will likely be put on a waitlist or receive space wherever there<br>
may be vacant tables.<br>
<br>
More information and the request form for table space and/or a performance<br>
time are at: <a href="http://mit.edu/asa/publicity/midway.html" target="_blank">http://mit.edu/asa/publicity/midway.html</a>. Requests are due<br>
by Thursday, 3/31, at 11:59pm.<br>
<br>
---------------------------------------<br>
<br>
4. Admissions CPW Publicity Tables [from Admissions]<br>
<br>
CPW 2011 is on its way!!<br>
Want more publicity for your student group?<br>
Have an interesting demonstration to show off?<br>
Want to sell tickets, food, etc.?<br>
<br>
Reserve CPW Table Space!!!<br>
Thursday 4/7 and Friday 4/8<br>
*** Lobby 10 or in the Student Center ***<br>
<br>
Reservation requests must be sent to Lauren Avalos <a href="mailto:lava@mit.edu">lava@mit.edu</a> by Sunday<br>
4/3 at 11:59pm. Spaces will be allocated on a first-come, first-served<br>
basis.<br>
<br>
---------------------------------------<br>
<br>
5. New Summer Mailing<br>
<br>
Recent discussions amongst the members of the Association of Student<br>
Activities Executive Board have reminded us that many groups have trouble<br>
both recruiting new members and maintaining institutional memory in the<br>
face of the typical four year turnover rate for undergraduates and only<br>
slightly higher rate for graduate students. While many companies will have<br>
people working full-time for years, giving ample time to learn "on the<br>
job", student groups rarely have that luxury.<br>
<br>
Building on the success of the First Year Summer Mailing (the original<br>
FYSM), the Association of Student Activities will be producing a Fifth (or<br>
Fiftieth) Year Summer Mailing to encourage alumni participation in our<br>
student groups. Of course, alumni participation must be limited --- under<br>
ASA rules, at least half of any group must be students --- but some alumni<br>
members can both boost the size of a group and provide valuable long-term<br>
stability and knowledge.<br>
<br>
We hope you will take advantage of this valuable recruitment opportunity.<br>
The FYSM can be previewed at <a href="https://asa.mit.edu:444/db2.0/fysm/" target="_blank">https://asa.mit.edu:444/db2.0/fysm/</a>. new<br>
entries can be submitted at<br>
<a href="https://asa.mit.edu:444/db2.0/fysm/submit/select/" target="_blank">https://asa.mit.edu:444/db2.0/fysm/submit/select/</a>.<br>
<br>
---------------------------------------<br>
<br>
<br>
As always, the ASA welcomes additional suggestions for how to better serve<br>
you. Feel free to contact us at <a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a> at any time.<br>
<br>
<br>
Sincerely,<br>
The ASA Executive Board<br>
<a href="http://web.mit.edu/asa/about/board-members.html" target="_blank">http://web.mit.edu/asa/about/board-members.html</a><br>
<br>
_______________________________________________<br>
asa-official mailing list<br>
<a href="mailto:asa-official@mit.edu">asa-official@mit.edu</a><br>
<a href="http://mailman.mit.edu/mailman/listinfo/asa-official" target="_blank">http://mailman.mit.edu/mailman/listinfo/asa-official</a><br>
</div><br><br clear="all"><br>-- <br>Kavita Chandra<br>MIT Class of 2012<div>Material Science Engineering<br><a href="mailto:chandrak@mit.edu" target="_blank">chandrak@mit.edu</a> </div><br>
</div>