Yayy, we received 100% of the funding that we requested from the Large Event Fund - they are covering all of the audio visual costs for the Benefit Concert!<br><br>-Grace :)<br><div class="gmail_quote"><br>---------- Forwarded message ----------<br>
From: "Keone Hon (ASA Treasurer)" <<a href="mailto:asa-treasurer@MIT.EDU">asa-treasurer@MIT.EDU</a>><br>To: lef-arcade-board <<a href="mailto:lef-arcade-board@MIT.EDU">lef-arcade-board@MIT.EDU</a>><br>
Date: Mon, 7 Dec 2009 04:37:25 -0500<br>Subject: LEF/ARCADE Jan-Mar 2010 allocations posted<br>Dear LEF/ARCADE applicants,<br>
<br>
<br>
Allocations for the winter 2010 cycle of LEF and ARCADE have been<br>
finalized and are posted at<br>
<a href="http://web.mit.edu/asa/resources/pdf/LEF-ARCADE/IAP10.pdf" target="_blank">http://web.mit.edu/asa/resources/pdf/LEF-ARCADE/IAP10.pdf</a>. This is<br>
also linked from the front page of our website:<br>
<a href="http://web.mit.edu/asa" target="_blank">http://web.mit.edu/asa</a>. We moved some events from LEF into ARCADE and<br>
vice-versa, so be sure to check both lists for your group's event.<br>
<br>
More instructions for events that received funding:<br>
<br>
1. Review, sign and return a printed copy of your Funding Contract by<br>
December 14 to SAO (c/o Paul Spangle or Alicia Erwin). These are<br>
available here:<br>
<a href="http://web.mit.edu/asa/resources/funding/contracts.html" target="_blank">http://web.mit.edu/asa/resources/funding/contracts.html</a>. This is a<br>
FIRM deadline.<br>
<br>
2. As per the contract, you are required to set up at least 1 meeting<br>
with SAO staff to discuss the planning of your funded event. Keep in<br>
mind that most LEF/ARCADE events need to be registered given their<br>
size.<br>
<br>
3. I would also like to highlight a few of the other terms of the<br>
contract. In particular, you are asked to register your event on<br>
<a href="http://events.mit.edu" target="_blank">events.mit.edu</a> at least two weeks in advance of the event. Also, all<br>
promotional material should indicate "Sponsored by LEF" or "Sponsored<br>
by ARCADE". You will be asked to verify these in the post-event<br>
report.<br>
<br>
4. The LEF/ARCADE policy is to transfer funds only after a post-event<br>
report is submitted to and reviewed by the ASA Treasurer to ensure<br>
adherence to the original application. Reports should be emailed to<br>
<a href="mailto:asa-treasurer@mit.edu">asa-treasurer@mit.edu</a>. Instructions, templates, and examples are<br>
available at <a href="http://web.mit.edu/asa/resources/post-event-report.html" target="_blank">http://web.mit.edu/asa/resources/post-event-report.html</a>.<br>
<br>
Reports for this funding cycle are due within 30 days of the event<br>
date, or by Monday, February 15, whichever is sooner.<br>
<br>
5. Pay close attention to the "notes" section of the funding<br>
contracts. This provides more information on our decision, and in<br>
some cases, provides restrictions on how your money can be used. Some<br>
of you have additionally been emailed on an individual basis with more<br>
information about your allocation. If you have any questions about<br>
the conditions of your contract please ask now, because you will be<br>
held to these conditions.<br>
<br>
<br>
<br>
Please don't hesitate to contact me should you have any questions.<br>
<br>
<br>
Sincerely,<br>
<br>
<br>
Keone Hon<br>
ASA Treasurer<br>
LEF/ARCADE Chair<br>
<br>
<br>
--------------------------<br>
The message contained herein reflects the prevailing decision of the Board and<br>
not of any one individual member.<br>
<br></div><br>