Dear Karen,<br><br>from my experience, in dialogue with repository managers having similar ideas, I noticed following similarities:<br><br>* Many institutes like to have an internal archive of all theses, and a public one, exposing only the metadata // full text of a selection of theses. Some of these institutes solve this with 2 dspace instances, and copying a selection from one to the other. Other institutes have one DSpace, with limited visibility for certain items or collections.<br>
<br>* Concerning master theses: If students are asked whether they want to have their thesis published in a repository, most of them answer yes. Unfortunately, not all of their promotors tend to agree with this.<br><br>* Regarding copyright: most institutes find a way to convert or extend their existing copyright forms for theses, to also accomodate publishing in a repository. It tends to get a bit more difficult, if these theses are the result of an internship or collaboration with the industry OR if they come from the medical field (containing patient analysis etc). Unfortunately, many of these thesis don't get to see daylight although they would be useful to the scientific community.<br>
<br>Also, the university of Tromso presented a nice case study regarding ETD's in DSpace, at the DSpace user group in Rome last year<br><i><br>"<span style="font-size: 10pt; line-height: 115%; font-family: Arial;"><font color="#000000"><b>Case Study: Electronic only submission of theses through DSpace<br>
</b>Leif Longva, University of Tromso<br></font></span><span style="font-size: 10pt; line-height: 115%; font-family: Arial;"><font color="#000000">Obiajulu Odu, University of Tromso <br></font></span><span style="font-size: 10pt; line-height: 115%; font-family: Arial;"><font color="#000000">Abstract<br>
Munin, the institutional repository at University of Tromsų, Norway,
has in its first year since launching emphasized publishing master's
theses. According to Norwegian law, the institution may not mandate
master's theses to be published in Munin. Lots of effort were therefore
put into announcing the option and convincing the students that having
their thesis available in Munin is a good idea. In the spring semester
of 2006, the resulting percentage of published master's theses, out of
all submitted for defence, were 16.<br><br>In order to turn this
around, we intend to introduce Munin as the only means to submit
master's theses to the faculty for defence. In stead of publishing
those theses actively being submitted to Munin, this way we publish
them all, except for those actively being marked "do not publish".<br><br>The
use of Munin as the submission channel for any master's thesis has been
tried out at the Faculty of Science in the spring semester of 2007. We
have learned that meeting the needs of the faculty administration,
including printing services, is difficult through adjustments of the
one and only Munin submission form and the workflow options of the
Munin DSpace. We therefore launched this project of establishing a
submission portal for master's theses by the use of a separate DSpace
instance. We plan to have the portal operating by the submission
deadline medio november 2007. The project include:<br>Presenting and
discussing the plan with the faculties as well as with the University's
administration. The goal is that the University decide to use Munin as
the only submission channel for master's theses.<br>Defining and describing the administrative needs of the faculties and the University.<br>Designing
the separate DSpace instance as the submission portal, optimizing the
submission form and the workflow for the purpose.<br>Integrating
printing service requirements, through the design of the submission
form and integrating printing services in the workflow. <br>Document
and metadata exchange between the submission portal DSpace and the
Munin DSpace, as well as with possible other administrative tools.<br><br>The
objective of the project is to maximize the number of master's theses
published in Munin, and to establish more efficient workflows for the
administrative needs.<br><br>A possible extension would be to establish a similar submission portal for doctoral theses.<br><br>At
the time of writing this abstract, the project is still in an early
stage. We believe we may present a fully operating DSpace submission
portal for master's theses, by the time of the DSpace User Group
Meeting, Rome October 2007."</font></span></i><br><br>To get more information about there approach, their repository is available at <a href="http://www.ub.uit.no/munin/">http://www.ub.uit.no/munin/</a><br>and a contact email is <a href="mailto:munin@ub.uit.no">munin@ub.uit.no</a><br>
<br>Hope this helps !<br><br>with kindest regards,<br><br>Bram Luyten<br><br><br>-- <br>@mire NV<br>Romeinse Straat 18<br>3001 Heverlee<br>Belgium<br>+32 2 888 29 56<br><br><a href="http://www.atmire.com">http://www.atmire.com</a> - Institutional Repository Solutions<br>
<a href="http://www.togather.eu">http://www.togather.eu</a> - Before getting together, get Tog@ther
<br><br><div class="gmail_quote">On Wed, Apr 2, 2008 at 6:24 PM, Karen Tschanz <<a href="mailto:KTSCHANZ@mail.mcg.edu">KTSCHANZ@mail.mcg.edu</a>> wrote:<br><blockquote class="gmail_quote" style="border-left: 1px solid rgb(204, 204, 204); margin: 0pt 0pt 0pt 0.8ex; padding-left: 1ex;">
Dear listers:<br>
<br>
We are thinking about putting ETDs in a repository, but would like to hear pros and cons from those of you who do so, regarding the need for requiring copyright release forms from thesis authors as part of the ETD submission process.<br>
<br>
Thanks in advance for your advice! kst<br>
<br>
Karen S. Tschanz, M.L.S., M.B.A., M.S.O.D.<br>
Asst. Prof./Chair, Content Management<br>
Robert B. Greenblatt, M.D., Library, AB-241<br>
Medical College of Georgia<br>
1451 Laney-Walker Boulevard<br>
Augusta, GA 30912<br>
Phone: (706) 721-9912<br>
Fax: (706) 721-6006<br>
E-mail: <a href="mailto:ktschanz@mail.mcg.edu">ktschanz@mail.mcg.edu</a><br>
<br>
<br>
<br>
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