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<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'>Apologies for cross-posting<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'>I’m glad to announce that the RepositóriUM team
at <st1:place w:st="on"><st1:PlaceName w:st="on">Minho</st1:PlaceName> <st1:PlaceType
w:st="on">University</st1:PlaceType></st1:place> has finished the development
of a new Add-on to DSpace, that we called “Request Copy” (but
others may call “Request Eprint” or “Email Eprint”,
etc.).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'>This first version of the Add-on (see description
below) is available at: </span></font><font size=2 color=navy face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:navy'><a
href="http://wiki.dspace.org/RequestCopy"
title="http://wiki.dspace.org/RequestCopy"><span lang=EN-GB>http://wiki.dspace.org/RequestCopy</span></a></span></font><font
size=2 face=Arial><span lang=EN-GB style='font-size:10.0pt;font-family:Arial'>.
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'>As we plan to release a new version (including a
third option/reply – Change Access to Open Access) in the coming weeks, we
will welcome comments and suggestions from early adopters or testers. Please
send your comments and suggestions to: repositorium@sdum.uminho.pt<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<h2><b><font size=2 face=Arial><span lang=EN-GB style='font-size:10.0pt;
font-family:Arial'>What is the DSpace Request Copy Add-on?<o:p></o:p></span></font></b></h2>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
class=apple-style-span><font size=2 color=black face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial;color:black'>It was recently
suggested by Stevan Harnad that we develop a "request eprint by
email" feature for DSpace, similar to one that has recently been
implemented in GNU Eprints for deposits whose full-text access privileges
are set to Restricted Access (RA) rather than Open Access (OA), in order to
tide over any RA period with facilitated email access. The Request Copy
Add-on is this feature developed for DSpace 1.3.2.</span></font></span><font
size=2 color=black face=Arial><span lang=EN-GB style='font-size:10.0pt;
font-family:Arial;color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
class=apple-style-span><font size=2 color=black face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial;color:black'>The purpose of this
feature is to increase both the content deposited in Institutional Repositories
(IRs) and its immediate usability by providing a way to accommodate the
(frequently unfounded) worries of authors and their institutions about
copyright infringement during any publisher embargo periods on public
self-archiving, by creating a semi-automated mechanism whereby would-be users
can request and authors can email an individual copy of a full-text deposited
with access set as RA.</span></font></span><font size=2 color=black face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial;color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
class=apple-style-span><font size=2 color=black face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial;color:black'>This feature will be
very important for advancing OA if universities and other research institutions
adopt the Generic Model for an Open-Access Self-Archiving Mandate (</span></font></span><font
size=2 color=black face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:black'><a
href="http://openaccess.eprints.org/index.php?/archives/71-guid.html"
title="http://openaccess.eprints.org/index.php?/archives/71-guid.html"><span
class=apple-style-span><span lang=EN-GB>http://openaccess.eprints.org/index.php?/archives/71-guid.html</span></span></a></span></font><span
class=apple-style-span><font size=2 color=black face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial;color:black'>). In this model,
depositing immediately (upon acceptance for publication) is mandatory whereas
setting deposit immediately to OA is merely encourages, leaving the decision up to the author.</span></font></span><font
size=2 color=black face=Arial><span lang=EN-GB style='font-size:10.0pt;
font-family:Arial;color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>This is how the “Request
Copy” feature works:<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>1- </span></font><font
size=2 face=Arial><span lang=EN-GB style='font-size:10.0pt;font-family:Arial'>In
all non-OA items (we consider non-OA all DSpace items/files that have access
different from Anonymous) there is a link to a “Request a Copy to the
author” Form, activated in the View/Open link and also on the
“Restricted Access/Request-a-copy” logo that we added at the side.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>2- The requester must
enter his/her email address and name, and may add a comment, and press a
“Request-a-copy” button.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>3 – </span></font><font
size=2 face=Arial><span lang=EN-GB style='font-size:10.0pt;font-family:Arial'>An
email is</span></font><font size=2 face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial'> sent to the depositor </span></font><span
class=apple-style-span><font size=2 color=black face=Arial><span lang=EN-GB
style='font-size:10.0pt;font-family:Arial;color:black'>(either one of the
authors, or their designee).</span></font></span><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'> The text of the mail is
configurable (in our case we made an express statement to forward the mail to
the author(s) if the depositor is not author). The email message contains a
token. <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>4 – Using that
token, the author may reply, by just clicking in one of the two buttons
available: “Send Copy”, “Don’t send copy”.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Arial><span
lang=EN-GB style='font-size:10.0pt;font-family:Arial'>5 – After choosing
the Send/Don’t send reply, the author is presented with one of the two
message models (</span></font><span class=apple-style-span><font size=2
color=black face=Arial><span lang=EN-GB style='font-size:10.0pt;font-family:
Arial;color:black'>also configurable and editable</span></font></span><font
size=2 face=Arial><span lang=EN-GB style='font-size:10.0pt;font-family:Arial'>)
for the reply. Finally, the author must hit the Send button, and the message
(including the file(s) if the author chose the Send option) is sent to the
requester.</span></font><font size=2 face="Courier New"><span lang=EN-GB
style='font-size:10.0pt;font-family:"Courier New"'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'>Best Regards,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span lang=EN-GB style='font-size:
10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Eloy Rodrigues<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Universidade do Minho - Serviços de Documentação<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Campus de Gualtar, 4710-057 Braga<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Tel: +351 253 60 41 50; Fax - 253 60 41 59<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Campus de Azurém, 4800-058 Guimarães<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 face=Arial><span style='font-size:9.0pt;
font-family:Arial'>Tel: +351 253 51 01 19; Fax - 253 51 01 17</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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