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Hello Everyone,<br>
<br>
We are using DSpace in a decent capacity. We have over 4,000 documents
that have to be uploaded initially into our DSpace. We used a script
to put the metadata and document item(s) into the Import Format
dictated by DSpace. Then we ran the Import utility. This populated
DSpace with the 4,000 documents which took approximately 1 day. This
is all described in the DSpace documentation at
<a class="moz-txt-link-freetext" href="http://dspace.org/technology/system-docs/application.html#itemimporter">http://dspace.org/technology/system-docs/application.html#itemimporter</a>.<br>
<br>
Tammy Jones<br>
NASA Technical Library<br>
<br>
<br>
<blockquote type="cite"
cite="mid200405141602.i4EG2Mos004752@pch.mit.edu">
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Although we are not a DSpace site, we have the same issue with batch
uploading. If your data isn't already in a database, what do you do? To
try to address that, we created a way that someone could fill out an
Excel spreadsheet according to certain specifications, then we wrote a
Perl program to parse that into the XML format we required. That at
least allows someone with no technical background to be able to use
batch uploading. They send us the spreadsheet, we parse it, send them
back the file, and they upload it. The problem is that this process
still impacts our staff, so we haven't pushed it very hard. But this
may at least be a method to consider if the alternative is filling in
multiple successive web forms, which will almost certainly take longer.
Roy Tennant
California Digital Library
On May 13, 2004, at 6:34 AM, Jason Simms wrote:
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<pre wrap="">Hello Everyone,
>From those of you who are using DSpace in any decent capacity, I would
like to know how you are actually tackling the process of entering
items into the repository. For instance, we are in the process of
creating a digital collection of slides for a campus department. The
process of entering the images into DSpace is laborious (not to
mention the workflow involved with simply digitizing and organizing
the physical slides in the first place), and I cannot think of any
time-saving methods.
Everyone knows that the batch import tools have some issues of
usability and could be improved. In any event, because this is not a
legacy digital collection, none of the images have metadata associated
with them, so the XML files would have to be manually created right
along with the directory structure for the batch import, which
therefore to my mind seems more time-consuming than simply entering
them individually through the DSpace web interface. On this note, how
are people creating compliant XML files for use with the batch
importer, if indeed anyone is doing so? By hand? Specialized
Perl/shell tools? Without some advanced knowledge of XML,
programming, UNIX commands, and related technologies, entering items
by this route is largely impossible, meaning that a highly competent
"technology" person probably must be in charge of entering the data,
or at least of tool creation. Even if a useful script is built that
abstracts the data entering process so that anyone can do it, the end
result is a Perl or similar script that basically mirrors the
functionality of the web interface anyway.
Of course, entering everything by hand through the web interface is an
exceptionally lengthy process, requiring several screens of clicking
and data entry. Even with a fast worker, perhaps only one slide every
minute or so is a good time, and our collection is somewhere around
8,000 images. Without a full-time worker dedicated to only this one
job, the process quickly becomes almost insurmountable in any
reasonable timeframe.
So, how are other institutions managing this troublesome process?
--
Jason Simms
Computer Programming and Design
University of Tennessee, Knoxville
865.974.8508
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