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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Good day!</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Our implementation of DSpace is currently in beta testing here
at IUPUI (<a href="http://dspace.iupui.edu/">http://dspace.iupui.edu</a>) and
we are getting a great response from some areas of the campus interested in
placing material in the repository. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>But I am concerned that I am not setting-up some of these
communities and collections in the best manner. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Let me explain:</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>A few units on campus are wishing to place conference
proceedings for several years into the repository and another campus-affiliated
unit is interested in pursuing the archiving of an electronic newsletter.
The seriality of these projects are causing me to wonder what the best way to
implement these. For example, there’s a unit on campus called the “Adult
Education Department”. The chair of the department is interested in
using DSpace as a repository and archive of the proceedings for an annual
conference that he’s very much involved in, “The Midwest
Research-to-Practice Conference in Adult, Continuing and Community Education”.
It’s a two-day conference and makes available several conference papers each
year. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Knowing the structure of IDEA and the relationships among
its components (i.e. communities, collections, items and file), I wonder what
the best way to do the above tasks. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>My inclination is to make an “Adult Education
Department” community, with a “</span></font><font size=2
face=Arial><span style='font-size:10.0pt;font-family:Arial'>Midwest</span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>
Research-to-Practice Conference” collection. This then would seem
to make each year of the conference a separate item, with each paper a separate
file within each item (i.e. year). But this gets to be quite awkward.
Each of these implementers wants to give each contributor the ability to submit
their own paper, but my understanding is that this requires each contributor to
have “update” authorization which then gives them the ability to
delete papers and change the metadata. Further, if this is the set-up, I
have concerns about the metadata description of each file. It seems to me
that we can add a “description.toc” field to each item, but these
aren’t searchable, are they? Further, like any serial record, there’s
only a very general ability to describe the item and not particular topics that
rest within each paper or article. It doesn’t seem very
satisfying. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The other option that I’ve contemplated is more
satisfying. It shifts the structure upwards so that each paper or article
is its own item with accompanying metadata. But then each conference or
online newsletter must be its own community with each “issue” being
the collection. This, it seems to me, muddles the repository at the front
end, as the list of communities then becomes a mixture of campus departments,
newsletters and conferences. Again, this seems to be a solution that is not
very satisfying. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Can anyone help me to solve my way through this? I’ve
searched through the online documentation and DSpace Federation site, but can’t
seem to put my finger on the help I need. </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks so much in advance! </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoAutoSig><b><font size=4 face="AvantGarde Md BT"><span
style='font-size:14.0pt;font-family:"AvantGarde Md BT";font-weight:bold'>Kevin</span></font></b></p>
<p class=MsoAutoSig><b><font size=4 face="AvantGarde Md BT"><span
style='font-size:14.0pt;font-family:"AvantGarde Md BT";font-weight:bold'> </span></font></b></p>
<p class=MsoAutoSig><font size=3 face="AvantGarde Md BT"><span
style='font-size:12.0pt;font-family:"AvantGarde Md BT"'>Kevin Petsche</span></font></p>
<p class=MsoAutoSig><font size=3 face="AvantGarde Md BT"><span
style='font-size:12.0pt;font-family:"AvantGarde Md BT"'>Assistant Librarian</span></font></p>
<p class=MsoAutoSig><font size=3 face="AvantGarde Md BT"><span
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Collection Manager</span></font></p>
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face="AvantGarde Md BT"><span style='font-family:"AvantGarde Md BT"'>University</span></font><font
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UL1115D</span></font></p>
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