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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman";
mso-bidi-font-family:"Times New Roman";color:black" class="">Dear Members of the Biology Community,<br class="">
<br class="">
I hope that everyone is safe and well in this uncertain time. Because we receive frequent communications from so many sources, I have hesitated to offer regular email updates. However, as we return to classes this week and seem to be settling in for the remainder
of the semester, I’m writing to provide some (probably too many) comments, updates, reminders, and links to resources. Almost all information pertaining to the MIT community and Covid-19 can be found at MIT’s Covid-19 Info Center
<a href="https://covid19.mit.edu/" class="">https://covid19.mit.edu/</a> <br class="">
<br class="">
<u class="">First and foremost</u><br class="">
•Many thanks to everyone for your dedication and efforts during these last few chaotic weeks and very trying times.<span style="mso-spacerun:yes" class="">
</span>Collectively, we are all balancing moving (home or away from home, and certainly away from MIT), online learning, remote teaching and working, shifting almost all research activities away from on-campus and to our homes, childcare, concern for ourselves
and others, and all the activities of life that have now become more difficult and challenging.
<br class="">
<br class="">
We are getting through this and will continue to get through this, together as a broad community, as a collection of smaller communities, and as individuals.<span style="mso-spacerun:yes" class="">
</span>We will continue to support and learn from each other. <span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
•There are many in the broader MIT community, in leadership and behind-the-scenes support roles, who have been working tirelessly to make all the changes and ongoing adjustments to the rapidly evolving pandemic. We might not always understand or agree with
some of the decisions, but there is no doubt that tremendous thought and effort is going into all the changes. The leadership and support groups are serving us well and we grateful for their efforts and sacrifices.<span style="mso-spacerun:yes" class="">
</span><span style="mso-spacerun:yes" class=""> </span><br class="">
<br class="">
•I’m particularly proud of all in our department who responded to MIT’s calls for PPE distribution to local hospitals.<span style="mso-spacerun:yes" class="">
</span>These efforts are tremendously needed and appreciated by many.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
<u class="">Faculty-related news</u><br class="">
•As many are aware, the three searches for new faculty members have largely been completed.<span style="mso-spacerun:yes" class="">
</span>We are moving forward with offers to Humsa Venkatesh (KI) and Lindsay Case (Building 68).<span style="mso-spacerun:yes" class="">
</span>The joint search with the Ragon Institute has not yet made a decision.<span style="mso-spacerun:yes" class="">
</span>We are in the process of recruiting at least two talented scientists to our faculty.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
•Good news for non-tenured faculty: <span style="mso-spacerun:yes" class=""> </span>All non-tenured faculty will automatically be granted a one-year tenure clock extension as a result of the disruption associated with COVID-19. Non-tenured faculty members have
received more detailed information about this extension.<span style="mso-spacerun:yes" class="">
</span><a href="https://covid19.mit.edu/tenure-policy-adjustment" class="">See more information here</a>
<br class="">
<br class="">
<u class="">Campus Access<br class="">
</u>The campus Limited Access Plan for designated personnel to conduct periodic lab checks, approved research, and safe operation of the campus is in place. The bar for MIT building access is extremely high. See <a href="https://covid19.mit.edu/MIT-Cambridge-campus-Limited-Access-Plan-begins-March-25" class="">Instructions
for requesting one-time access here.</a><span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
Please address questions re: Building 68 access to Rebecca Chamberlain, and re Koch Institute access to Terry Clewley. There should already be an increased presence of MIT Police, and they may be checking for MIT ID’s, so be sure to carry yours, preferably
visibly, when on campus. <br class="">
<br class="">
Please note that the plan that is in place now could become more restrictive depending on the progression of the pandemic.<span style="mso-spacerun:yes" class="">
</span>Please do as much as possible away from the MIT campus and only come to campus if absolutely needed.
<br class="">
<br class="">
<u class="">Teaching and community information<br class="">
</u>•As the semester resumes, those who are teaching are facing new challenges and new modes of interacting with students. A curated source of information about teaching may be found
<a href="https://covid19.mit.edu/advice-including-on-how%20to-reach-out-to-your-students-as-we-begin-remote-teaching" class="">
here.</a> <span style="mso-spacerun:yes" class=""> </span>We are fortunate to have the BioX team, under the leadership of Mary Ellen Wiltrout.<span style="mso-spacerun:yes" class="">
</span>Mary Ellen is a tremendous resource and can provide guidance and suggestions if the available information is not sufficient.<br class="">
<u class=""><br class="">
</u>•For those faculty and instructors currently teaching, please do as much from home as possible.<span style="mso-spacerun:yes" class="">
</span>If that is problematic, there are several </span><span style="mso-fareast-font-family:
"Times New Roman";mso-bidi-font-family:"Times New Roman";color:#333333" class="">small, private, secure offices in building E17 that can be reserved.<span style="mso-spacerun:yes" class="">
</span>These spaces are available only to </span><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:"Times New Roman";
color:black" class="">faculty and instructors who are teaching and who need quiet, private locations to prepare
or deliver remote education. </span><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:"Times New Roman";
color:#333333" class="">These offices will receive enhanced cleaning in keeping with Covid-19 guidelines.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
Our own offices in the department should NOT be used. MIT is trying to steer foot traffic to specific locations to reduce the need for cleaning and support staff to service multiple locations.<span style="mso-spacerun:yes" class="">
</span>For more information about these offices, please see:<span style="mso-spacerun:yes" class="">
</span></span><span style="mso-fareast-font-family:"Times New Roman";
mso-bidi-font-family:"Times New Roman";color:black" class=""><a href="http://inj9.mjt.lu/lnk/ANAAAGuqOB8AAcqojrAAAAA87YQAAYCpv8oAIviPAAiQzwBefkHuvdLU5BJwTUq-wtoa2FtS-gAIIWc/1/YR7oH7Wk9xhfm6x3LoHCHw/aHR0cHM6Ly9jb3ZpZDE5Lm1pdC5lZHUvc2l0ZXMvZGVmYXVsdC9maWxlcy9GYWN1bHR5UmVtb3RlRWRSZXNvdXJjZS1SZXNlcnZhYmxlUHJpdmF0ZU9mZmljZS1Ib3dUby5wZGY" class=""><span style="color:purple" class="">“what,
how, and where” manual here</span></a>.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
</span><b class=""><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:
"Times New Roman";color:#333333" class="">Bottom line:<span style="mso-spacerun:yes" class="">
</span>if you can teach from home, please do so!<span style="mso-spacerun:yes" class="">
</span><br class="">
</span></b><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:
"Times New Roman";color:#333333" class=""><br class="">
•Comments, suggestions related to teaching and community:<br class="">
<br class="">
</span><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:
"Times New Roman";color:black" class="">-many students are feeling isolated: Faculty, please check in with your advisees.<span style="mso-spacerun:yes" class="">
</span>Also, please check in with the graduate students in your lab.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
-For small to medium-sized courses, consider checking in with students who do not attend synchronous (live-streaming) classes. See if those students are doing okay.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
-Expect everything related to teaching to take longer!<span style="mso-spacerun:yes" class="">
</span>Modify expectations of amount of material to cover accordingly.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
-It is fine to move away from formal exams.<span style="mso-spacerun:yes" class="">
</span>Try to find other ways to gauge learning.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
<u class="">Zoom-bombing</u><br class="">
Concerns have been raised about abusing features on the Zoom platform to disrupt online sessions (Zoom bombing). You are encouraged to require participants to authenticate using MIT Touchstone. Note that hosts must choose these settings on a per meeting (or
per account) basis. <span style="mso-spacerun:yes" class=""> </span>If you have meetings that include people who are not affiliated with MIT, best is to require a password.<span style="mso-spacerun:yes" class="">
</span>Please see <a href="https://covid19.mit.edu/securing-zoom-meetings-and-classes-to-prevent-disruption" class="">
more information here</a> <br class="">
<br class="">
<u class="">New hires and appointments (non-faculty)</u><br class="">
Income from the MIT endowment (and most investments) is likely to decline in the near term. MIT will be implementing some new policies to deal with the decline in operating income. The first major change:<span style="mso-spacerun:yes" class="">
</span>new and replacement hires for all non-faculty positions at MIT must be approved by the Provost’s Office before recruiting and hiring processes may proceed, regardless of the funding source. Approval is contingent upon awards where the funds have been
received by MIT <u class="">and</u> are sufficient for at least one year of salary and benefits.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
Our understanding is that appointments of postdoctoral researchers with full support from an external source will be allowed to proceed. Appointments that are fully or partially supported by internal (department or PI) funds, MUST be approved by MIT.
<span style="mso-spacerun:yes" class=""> </span></span><u class=""><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:"Times New Roman";
color:black;mso-themecolor:text1" class="">PLEASE ALLOW EXTRA TIME FOR THIS APPROVAL PROCESS;</span></u><span style="mso-fareast-font-family:"Times New Roman";
mso-bidi-font-family:"Times New Roman";color:black;mso-themecolor:text1" class="">
we do not know how long it will take, nor do we know how long it will be in effect.<span style="mso-spacerun:yes" class="">
</span>Please a</span><span style="mso-fareast-font-family:
"Times New Roman";mso-bidi-font-family:"Times New Roman";color:black" class="">ddress questions regarding Building 68 appointments to Helene Kelsey and KI appointments to Terry Clewley.
<br class="">
<br class="">
<u class="">Information about Covid-19 and additional resources<br class="">
</u>•There is a plethora of information available from many sources about the disease Covid-19 and SARS CoV-2 (the virus that causes Covid-19).<span style="mso-spacerun:yes" class="">
</span>One that I came across this morning was presented by Michael Lin, MD, PhD and a faculty member at Stanford.<span style="mso-spacerun:yes" class="">
</span>This is dense and filled with a lot of useful and interesting information.<span style="mso-spacerun:yes" class="">
</span>Please have a look if you are so inclined. <span style="mso-spacerun:yes" class="">
</span><br class="">
</span><span style="mso-fareast-font-family:"MS Mincho";mso-bidi-font-family:
"MS Mincho"" class=""><span style="mso-spacerun:yes" class=""> </span><a href="https://www.csail.mit.edu/news/hot-topics-computing-coronaviruses-and-covid-19-basic-biology-behind-epidemic" class="">https://www.csail.mit.edu/news/hot-topics-computing-coronaviruses-and-covid-19-basic-biology-behind-epidemic</a><br class="">
<br class="">
</span><span style="mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:
"Times New Roman";color:black" class="">•Thanks to Monty Krieger for providing this link
<a href="https://www.nature.com/articles/d41586-020-00933-5" class="">https://www.nature.com/articles/d41586-020-00933-5</a> to a recent article in Nature with tips to manage mental health and well-being during this pandemic.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
<u class="">Lastly<br class="">
</u>I want to implore everyone to find and focus on the positives that result from our current situation. There are many, but what is most striking to me is the outpouring of good will, compassion, community support, and selflessness that has become apparent
in Biology and the whole of MIT.<span style="mso-spacerun:yes" class=""> </span>
These attributes were always there, but they now stand out vividly and highlight some of the strengths of our community.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
Thank you again to all who make it an honor for me to serve our department.<span style="mso-spacerun:yes" class="">
</span><br class="">
<br class="">
Please stay well!<br class="">
<br class="">
Warm regards,<br class="">
Alan<br class="">
<br class="">
<br class="">
ps.<span style="mso-spacerun:yes" class=""> </span>Congratulations(?) if you made it to the end of this message!<br class="">
<br style="mso-special-character:line-break" class="">
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<div class="">Alan D. Grossman<br class="">
Professor and Head<br class="">
Department of Biology<br class="">
Building 68-530<br class="">
M.I.T.<br class="">
Cambridge, MA 02139<br class="">
<br class="">
(617) 253-1515<br class="">
<a href="mailto:adg@mit.edu" class="">adg@mit.edu</a><br class="">
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