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Dear Student Group Leaders,</div>
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We're pleased to share an update on the <span style="font-weight: 600;">2025-2027 Space Allocation
</span>process, which has successfully processed applications from student organizations across campus. </div>
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<span style="line-height: 1.5; font-weight: 600;">Application Overview</span></div>
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We received and processed 186 <span style="font-weight: 600;">total applications </span>
from clubs seeking office and storage space for the 2025-2027 period. The majority of applications focused on space retention and new storage needs:</div>
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<span style="line-height: 1.5; font-weight: 600;" role="presentation">117 organizations (61%)</span><span style="line-height: 1.5;" role="presentation"> requested to retain their current space</span></li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); margin: 0px; list-style-position: outside; list-style-type: disc;">
<span style="line-height: 1.5; font-weight: 600;" role="presentation">40 organizations</span><span style="line-height: 1.5;" role="presentation"> applied for new storage space</span></li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); margin: 0px; list-style-position: outside; list-style-type: disc;">
<span style="line-height: 1.5; font-weight: 600;" role="presentation">12 organizations</span><span style="line-height: 1.5;" role="presentation"> requested space changes</span></li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); margin: 0px; list-style-position: outside; list-style-type: disc;">
<span style="line-height: 1.5; font-weight: 600;" role="presentation">3 organizations</span><span style="line-height: 1.5;" role="presentation"> submitted no specific request</span></li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); margin: 0px; list-style-position: outside; list-style-type: disc;">
<div dir="auto" class="elementToProof" role="presentation"><span style="line-height: 1.5; font-weight: 600;">5 organizations</span><span style="line-height: 1.5;"> requested both new office and storage space</span></div>
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<span style="line-height: 1.5;"><b>Allocation Status</b></span></div>
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<span style="line-height: 1.5;">Approximately 82% of assignments are unchanged from the previous cycle. The Draft Allocation represents new or different assignments to a locker/room. The detailed Draft</span><span style="line-height: 1.5; font-weight: 600;"> Allocation
List</span><span style="line-height: 1.5;"> is available for review <a href="https://docs.google.com/spreadsheets/d/11PmCcOwWfKjauGqw-iXtY4VlEUcYQ3wtewkSi1wg1Wk/edit?gid=0#gid=0" id="OWA6dadabd9-682d-2d8d-8c52-14fc75def006" class="OWAAutoLink" title="https://docs.google.com/spreadsheets/d/11PmCcOwWfKjauGqw-iXtY4VlEUcYQ3wtewkSi1wg1Wk/edit?gid=0#gid=0" data-auth="NotApplicable">
here</a> (also attached).</span></div>
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<span style="line-height: 1.5;">Note that derecognized groups will not receive space, so even if you are on this list you need to make sure you are unfrozen and recognized.</span></div>
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<span style="line-height: 1.5; font-weight: 700;">Appeals Process</span></div>
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<span style="line-height: 1.5;">If your group wishes to appeal an allocation decision, please submit a formal request via email to the ASA Board (asa-space@mit.edu) by
</span><span style="line-height: 1.5; font-weight: 600;">January 25, 2026</span><span style="line-height: 1.5;">. Your appeal should clearly state what is being appealed and provide a brief rationale. Appeals will be reviewed on a case-by-case basis. Note that
we have limited total space, so appealing getting no space should be accompanied by who you could potentially share with.</span></div>
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<span style="line-height: 1.5;">We appreciate your participation and patience in this process and look forward to supporting your activities in the coming years.</span></div>
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<span style="line-height: 1.5;">Best,</span></div>
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<span style="line-height: 1.5;">Hana Sousa</span></div>
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<span style="line-height: 1.5;">ASA Space Chair</span></div>
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