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Dear Student Group Leaders,</div>
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Please read the following announcements carefully:</div>
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New Group Applications Open</div>
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Fall General Body Meeting</div>
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<span style="font-weight: 700;">New Group Applications Open</span></div>
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The Fall 2024 cycle for New Group Applications is officially open, also known as “Application for Recognition”. You can find the application form at <<span style="color: rgb(17, 85, 204);"><u><a href="https://cglink.me/2cy/s698" id="OWA0ba1dbb2-f26b-7856-7c6f-e1683b507ee5" class="OWAAutoLink" style="color: rgb(17, 85, 204);">https://cglink.me/2cy/s698</a></u></span>>.
The application will close on <span style="font-weight: 700;">Friday, November 1st at 11:59PM</span>. See the ASA website <<span style="color: rgb(17, 85, 204);"><u><a href="https://asa.mit.edu/start-group/new-group-application" id="OWA337ca0a8-0637-c602-43ee-58928d042d2f" class="OWAAutoLink" style="color: rgb(17, 85, 204);">https://asa.mit.edu/start-group/new-group-application</a></u></span>>
for more details.</div>
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Note that any funded groups will not be accepted in time to apply for Fall cycle funding deadlines and should instead target the IAP cycle deadlines.</div>
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If you have any questions, feel free to contact <<span style="color: rgb(17, 85, 204);"><u><a href="mailto:asa-groups@mit.edu" id="OWAaf6c65b8-dd18-6d2e-cb07-d7b4186b1459" class="OWAAutoLink" style="color: rgb(17, 85, 204);">asa-groups@mit.edu</a></u></span>>.</div>
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<span style="font-weight: 700;">Fall General Body Meeting</span></div>
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Our Fall General Body Meeting will be the evening of <span style="font-weight: 700;">
Monday</span> <span style="font-weight: 700;">October 28th</span> from <span style="font-weight: 700;">
5:00-7:00 PM </span>in<span style="font-weight: 700;"> 26-100</span>. Put it on your calendars! We will send out an agenda including any documents to review before the meeting at least one week before that date.</div>
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<span style="font-weight: 700;">Every student group is required to send a representative</span>,
<span style="font-weight: 700;">with the exception</span> <span style="font-weight: 700;">
of </span><i>individual FSILGs, dorms, and club sports</i>; those groups’ governance groups may attend if they wish to but are
<span style="font-weight: 700;">not</span> required to do so. There will be makeup options for groups that are entirely unable to attend, but if groups do neither of these, they will incur a
<span style="font-weight: 700;">fine </span>and may be suspended or de-recognized if the group has repeatedly missed GBMs. Dinner will be served. </div>
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Any member may check-in for a group and may check-in for more than one group. <i>
<u>However, only students listed as President, Treasurer, Group Admin, or GBM proxy in the group's ASA Database entry <</u></i><span style="color: rgb(17, 85, 204);"><i><u><a href="https://engage.mit.edu/" id="OWAda09788e-465e-4f22-eb93-6d02e4970bbb" class="OWAAutoLink" style="color: rgb(17, 85, 204);">engage.mit.edu</a></u></i></span><i><u>>
may exercise the group's vote.</u></i> Furthermore, no one may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</div>
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Please make sure to designate a <span style="font-weight: 700;">GBM proxy</span> in the Engage database prior to the GBM if you do not expect a President, Treasurer, or Group Admin to be present at the meeting.</div>
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If you have any topics pertaining to student group activities on campus you would like to suggest be addressed at the meeting, please submit your questions, comments, or concerns using this form: <<span style="color: rgb(17, 85, 204);"><u><a href="https://cglink.me/2cy/s451" id="OWA584b5546-89d7-2950-e0e2-b8734ad9a6c0" class="OWAAutoLink" style="color: rgb(17, 85, 204);">https://cglink.me/2cy/s451</a></u></span>>. </div>
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Please feel free to email <asa-exec@mit.edu> with any requests, questions, or other inquiries.</div>
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Sincerely,</div>
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The ASA Executive Board</div>
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<span style="color: rgb(0, 0, 0);"><</span><span style="color: rgb(17, 85, 204);"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html" id="OWA7804b81e-c19e-6dcd-4ed1-26e794daf2a2" class="OWAAutoLink" style="color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</a></span><span style="color: rgb(0, 0, 0);">></span></div>
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