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<p class="elementToProof" style="margin-top: 0px; margin-bottom: 0px;"><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Dear Student Group Leaders,</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Please read the following announcements carefully:</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">New Campus-Wide Postering Policy</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Fall ASA GBM</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; font-weight: 700; color: rgb(0, 0, 0);">New Campus-Wide Postering Policy</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">As a result of a couple high-profile postering-related controversies, the MIT administration has created a
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://policies.mit.edu/policies-procedures/120-relations-public-use-mit-name-and-facilities-use/125-use-facilities/1255" id="OWAceebd560-ef76-cfb0-4bc1-9f5c63315800" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">new
postering policy</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> for public postering spaces. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"><</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://policies.mit.edu/policies-procedures/120-relations-public-use-mit-name-and-facilities-use/125-use-facilities/1255" id="OWA19e6bf46-e313-eb7e-6386-14c9ac13b9c2" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">https://policies.mit.edu/policies-procedures/120-relations-public-use-mit-name-and-facilities-use/125-use-facilities/1255</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">This was created with significant input from the ASA Postering Chair and other student leaders to try to mitigate impact on student groups’ current postering
abilities. Read the exact text for details, but the postering policy broadly restricts postering to MIT-relevant activities and information from MIT groups (including student groups). Messaging from individuals is now prohibited, except for individuals running
for student government offices. Messaging from groups about their events, activities, programs, and views remains permitted.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">The ordinary ASA rules on
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://asa.mit.edu/advertisingpublicity/public-advertising-space" id="OWA3664a6e1-2eb5-b5e4-d46d-af9c835b181f" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">postering
on ASA public boards</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> <</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://asa.mit.edu/advertisingpublicity/public-advertising-space" id="OWA0efb7e53-abd0-ec08-a334-a8ed847f579a" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">https://asa.mit.edu/advertisingpublicity/public-advertising-space</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">>
(and postering by ASA-recognized groups) remain in place and will still be enforced by students on the ASA. These rules manage things like resource usage on the boards, but not poster content. For issues with poster content, you can email us to be referred
to the Rapid Response Team listed in the new Institute policy.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">We are also in the process of labeling private boards with club ownership. If another group posters on your club’s
<i>private</i> board, you are allowed to clear it immediately (and can contact the ASA if you wish us to send them an official warning). Some private boards are still unallocated, so we encourage clubs to reach out to <</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="mailto:asa-postering@mit.edu" id="OWAffe7d1a6-b3cf-6762-8c9f-2e98010997c7" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">asa-postering@mit.edu</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">>
requesting a private board.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; font-weight: 700; color: rgb(0, 0, 0);">Fall General Body Meeting</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Our ASA Fall General Body Meeting will be the evening of
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">Monday</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> </span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">October
30th (sPoOky)</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> from
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">5:00-7:00 PM</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> in
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">34-101</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">. Put it on your calendars! We will
send out an agenda including any documents to review before the meeting at least one week before that date.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Please arrive promptly so we can complete check-ins and start on time to get through the agenda as efficiently as possible.
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">Every student group is required to send a representative</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">,
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">with the exception</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> of individual FSILGs,
dorms, and club sports; those groups’ governance groups may attend if they wish to but are
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">not</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> required to do so.
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">There will be makeup options</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> for groups
that are entirely unable to attend, but if groups do neither of these, they will incur a fine and may be suspended or de-recognized if the group has repeatedly missed GBMs. Dinner will be served. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Any member may check-in for a group and may check-in for more than one group.
<u>However, only students listed as President, Treasurer, Group Admin, or GBM proxy in the group's ASA Database entry <</u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://engage.mit.edu/" id="OWA152bdbe7-77a8-61da-c33f-b3eca8d66d08" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">engage.mit.edu</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"><u>>
may exercise the group's vote.</u> Furthermore, no one may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Please make sure to designate a
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">GBM proxy</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> in the Engage database prior
to the GBM if you do not expect a President, Treasurer, or Group Admin to be present at the meeting.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">If you have any topics pertaining to student group activities on campus you would like to suggest be addressed at the meeting, please submit your questions,
comments, or concerns using this form: <</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><u><a href="https://cglink.me/2cy/s451" id="OWAd1fcfb32-6f08-d25f-e1f3-584852629df8" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">https://cglink.me/2cy/s451</a></u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">>. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"><u>NOTE</u>: This form is closing this
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 700; color: rgb(0, 0, 0);">Sunday Oct 29th at 2pm</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"> so we can finalize
the agenda before sending it out.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Please feel free to email <</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);">asa-exec@mit.edu</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">Sincerely,</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">The ASA Executive Board</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);"><</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(17, 85, 204);"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html" id="OWAd42fc48d-8ef4-35ef-ec13-8ab932616656" class="OWAAutoLink" style="text-decoration: none; margin-top: 0px; margin-bottom: 0px; color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</a></span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">></span></p>
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