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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Dear Student Group Leaders,</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please read the following announcements carefully:</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Space Allocation Information</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Fall GBM</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Hazing Form</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Engage Sessions</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Space Allocation Information</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">With the recent reopening of the ASA office/storage spaces in the 4th floor of the Student Center, there has been some confusion about
the ongoing Space Allocation cycle. The new allocations have not been decided yet, and the assignments which were followed last Friday were only created to give guidance to the movers. As a result, groups that applied for new/more space will receive the official
results in around a </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">week</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Fall General Body Meeting</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Our Fall General Body Meeting will be the evening of
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Monday</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">October
30th</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> from
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">5:00-7:00 PM</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> in
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">34-101</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
Put it on your calendars! We will send out an agenda including any documents to review before the meeting at least one week before that date.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please arrive promptly so we can complete check-ins and start on time to get through the agenda as efficiently as possible.
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Every student group is required to send a representative</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">,
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">with the exception</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> of
individual FSILGs, dorms, and club sports; those groups’ governance groups may attend if they wish to but are
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">not</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> required
to do so. </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">There will be makeup options</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> for
groups that are entirely unable to attend, but if groups do neither of these, they will incur a fine and may be suspended or de-recognized if the group has repeatedly missed GBMs. Dinner will be served. </span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Any member may check-in for a group and may check-in for more than one group.
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0);">However, only students listed as President, Treasurer, Group Admin, or GBM proxy in the
group's ASA Database entry <</span><a href="https://engage.mit.edu/" style="text-decoration:none" id="OWA18352ff7-e705-9249-e09d-862fd4e8c853" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">engage.mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0);">>
may exercise the group's vote.</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> Furthermore, no one may exercise the vote of more than one group, and each group has only one
vote even if they send multiple representatives.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please make sure to designate a
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">GBM proxy</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> in
the Engage database prior to the GBM if you do not expect a President, Treasurer, or Group Admin to be present at the meeting.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">If you have any topics pertaining to student group activities on campus you would like to suggest be addressed at the meeting, please
submit your questions, comments, or concerns using this form: <</span><a href="https://cglink.me/2cy/s451" style="text-decoration:none" id="OWAc5ad427f-d1bd-8fd5-efed-c01da8e994e0" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s451</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>. </span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Important Reminder: Please sign and upload the Hazing Form by October 30th</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">This is a friendly reminder from the SOLE office regarding the Hazing Form requirement. We kindly request
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">one</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> representative
from each </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; font-style: italic; text-decoration: none; color: rgb(0, 0, 0);">ASA-recognized</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> student
organization and all Residential Life groups to carefully read and sign the Hazing Form, which is accessible via this
</span><a href="https://powerforms.docusign.net/a9071afe-acf2-4a49-91bf-40ee2512ca4e?env=na2&acct=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&accountId=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&recipientLang=en" style="text-decoration:none" id="OWA5559c442-c494-dad7-a7c7-fa39cef911c2" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">link</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
<</span><a href="https://powerforms.docusign.net/a9071afe-acf2-4a49-91bf-40ee2512ca4e?env=na2&acct=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&accountId=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&recipientLang=en" style="text-decoration:none" id="OWA6dffa071-6d1f-d9a5-c704-b1bdf5d99092" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://powerforms.docusign.net/a9071afe-acf2-4a49-91bf-40ee2512ca4e?env=na2&acct=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&accountId=a76475db-2ab3-4a5f-b7bd-1ba6a5dd7f4e&recipientLang=en</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">> </span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Once the form has been completed, we kindly request that each group upload a signed copy of the Hazing Form to the "Files" section on
Engage. Additionally, please ensure that you share the content of the Hazing Form with all members of your group for their awareness.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">We kindly ask all groups to complete this important task no later than the ASA General Body Meeting scheduled for</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);"> Monday,
October 30th</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">. Should you have any questions or need further assistance, please do not hesitate to reach out to SOLE at <</span><a href="mailto:sole@mit.edu" style="text-decoration:none" id="OWAc8ca66c6-5509-468f-f0d5-993b775d8a03" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">sole@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Update your Engage Page: Engage Sessions</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Don't miss SOLE’s Engage training sessions every
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Thursday in October, from 5-6pm</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
We'll guide student organization officers through updating essential elements on your group page: Mission Statement, Primary Contact, Group Officers, Member Roster, Group Category, Funding Source, Membership, and Type of Activity Tags. Plus, learn about the
resources available on Engage, like emails, surveys, and websites. Join us </span>
<a href="https://cglink.me/2cy/r914192" style="text-decoration:none" id="OWA919862a2-ea0e-bfb7-a26d-77e17efce010" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">here</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> <</span><a href="https://cglink.me/2cy/r914192" style="text-decoration:none" id="OWAa3a058af-b6e9-267e-8c8b-0bb1c7d33e87" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/r914192</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>!</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please feel free to email <</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(17, 85, 204);">asa-exec@mit.edu</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Sincerely,</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">The ASA Executive Board</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html" style="text-decoration:none" id="OWAff3afe65-aa58-3fbe-0e58-714b13fc0325" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">></span></p>
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