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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Dear Student Group Leaders,</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Please read the following announcements carefully:</span></p>
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<span style="font-size:12pt;text-decoration:none;white-space:pre-wrap">Orientation Midway Map and Policies</span></p>
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<span style="font-size:12pt;font-family:Arial, sans-serif;font-weight:700;text-decoration:none;white-space:pre-wrap">Orientation Midway Map and Policies</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Reminder that the Orientation Midway is
</span><span style="font-size:11pt;font-family:Arial, sans-serif;font-weight:700;text-decoration:none;white-space:pre-wrap">TOMORROW, Friday September 1st, 2023</span><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">.
Groups and ASA sponsored early returns must check in from </span><span style="font-size:11pt;font-family:Arial, sans-serif;font-weight:700;text-decoration:none;white-space:pre-wrap">1:30pm-2:00pm</span><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap"> and
the midway will be at </span><span style="font-size:11pt;font-family:Arial, sans-serif;font-weight:700;text-decoration:none;white-space:pre-wrap">2:30pm-4:30pm</span><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap"> at
the Johnson Ice Rink. </span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">The midway map is linked here along with the performance schedule:</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap"><</span><a href="https://docs.google.com/document/d/1iPTjlZeCkhK-HuxbOaYc_PXtTfP-SU9s" style="text-decoration:none"><span style="font-size: 11pt; font-family: Arial, sans-serif; text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; color: rgb(17, 85, 204);">https://docs.google.com/document/d/1iPTjlZeCkhK-HuxbOaYc_PXtTfP-SU9s</span></a><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">> </span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Please read the following policies carefully:</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Sign-in and Setup</span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Your group must sign in with the ASA when you arrive at the Midway.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Groups can start check-in and set up as early as
</span><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">1:30 PM</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Groups
</span><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">must check in by 2:00 PM</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">. Groups
that are late may be fined $25 and will have to forfeit their table if there is a waitlist. </span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size: 11pt; text-decoration: none; white-space: pre-wrap; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Individuals who received ASA-sponsored early returns
</span><span style="font-size: 11pt; font-weight: 700; text-decoration: none; white-space: pre-wrap; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">must check in individually</span><span style="font-size: 11pt; text-decoration: none; white-space: pre-wrap; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">.
Groups will be fined $50 per early return who does not check in (independent of other fines).</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Cancelling</span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">If your group can no longer attend and/or perform at the Midway,
</span><span style="text-decoration:none;white-space:pre-wrap">please let us know via email at <</span><a href="mailto:asa-midway@mit.edu" style="text-decoration:none"><span style="text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; color: rgb(17, 85, 204);">asa-midway@mit.edu</span></a><span style="text-decoration:none;white-space:pre-wrap">>
</span><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">at least</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);"> 1 hour in advance. Groups
that cancel after that point may be fined $50.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Groups that don't cancel by the time check-in starts will be fined up to $75.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">General Setup </span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Limit members at booths
</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">- In an attempt to alleviate congestion at this year’s midway, we are asking that groups limit the number of persons at each table to 4. If your group
has a half table, please limit your club membership to 2. The ASA will make exceptions for performing groups who are about to or have just performed.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">No external speakers</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);"> -
you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or
turn off sound on any speakers if it is causing problems for your neighbors or performances.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Stay at/by your booth</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);"> -
no handing out flyers at the doorway, no blocking the entrance or aisles, etc.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">In order to keep walkways clear for fire safety reasons, groups are required to stay within
arms’ reach of their table at all points. Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">If your booth is not staffed
</span><span style="font-weight: 700; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">at any point</span><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);"> during that 2-hour
period, your group may be fined up to $25.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Groups that leave before the conclusion of the Midway without permission from the ASA will
incur a $75 fine.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Keep walkways clear at all times</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">No additional furniture, tables, chairs, or large objects in aisles between booths at any
time. </span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">If your group is bringing large items, doing demonstrations, or using electricity for anything
other than laptops or other displays, make sure you review the safety guidelines at <</span><a href="https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan" style="text-decoration:none"><span style="text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);">https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan</span></a><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">>,
and, if necessary, send a description of your activity to <</span><a href="mailto:safe-project@mit.edu" style="text-decoration:none"><span style="text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);">safe-project@mit.edu</span></a><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">>
so they can suggest tips to improve safety.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Performances</span><span style="font-size: 11pt; font-family: Arial, sans-serif; text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="text-decoration: none; white-space: pre-wrap; background-color: rgb(255, 255, 255);">Any music used for your performance should be non-explicit and appropriately censored.</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Please feel free to email <</span><span style="font-size: 11pt; font-family: Arial, sans-serif; text-decoration: none; white-space: pre-wrap; color: rgb(17, 85, 204);">asa-exec@mit.edu</span><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">Sincerely,</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">The ASA Executive Board</span></p>
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<span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html" style="text-decoration:none"><span style="font-size: 11pt; font-family: Arial, sans-serif; text-decoration: none; white-space: pre-wrap; color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:11pt;font-family:Arial, sans-serif;text-decoration:none;white-space:pre-wrap">></span></p>
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