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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">Dear Student Group Leaders,</span></p>
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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">Please read the following announcements carefully:</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span>Activities Midway Booth Allocations</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span>Midway Policies</span></p>
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<span style="font-size: 12pt; font-family: Arial; font-weight: 700; color: rgb(0, 0, 0);">Activities Midway Booth Allocations</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">You can find the booth allocations here: <</span><a href="https://tinyurl.com/asa-midway2022"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);">https://tinyurl.com/asa-midway2022</span></a><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">>.
Although these are final, please let us know if anything absolutely needs to be changed. As a reminder, the midway is
</span><span style="font-size: 11pt; font-family: Arial; font-weight: 700; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">tomorrow, September 2nd</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);"> in
</span><span style="font-size: 11pt; font-family: Arial; font-weight: 700; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Johnson Rink</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);"> and
you must check in by </span><span style="font-size: 11pt; font-family: Arial; font-weight: 700; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">2:00PM</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">.</span></p>
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<span style="font-size: 12pt; font-family: Arial; font-weight: 700; color: rgb(0, 0, 0);">Final Midway Policies</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">Please read the following policies carefully:</span></p>
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<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Sign-in
and Setup</span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Your group must sign in with the ASA when you arrive at the Midway.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Groups can start check-in and set up as early as 1:30 PM.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Groups
</span><span style="font-weight: 700; background-color: rgb(255, 255, 255);">must check in by 2:00 PM</span><span style="background-color: rgb(255, 255, 255);">. Groups that are late may be fined $25 and will have to forfeit their table if there is a waitlist.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">For the Orientation Midway,
</span><span style="font-weight: 700; background-color: rgb(255, 255, 255);">ASA early returns must check in with the ASA</span><span style="background-color: rgb(255, 255, 255);">, in addition to their group(s) checking in. </span></p>
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<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Cancelling</span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">If your group can no longer attend and/or perform at the Midway, </span><span>please let us know via email at <</span><a href="mailto:asa-midway@mit.edu"><span style="text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-midway@mit.edu</span></a><span>>
</span><span style="font-weight: 700; background-color: rgb(255, 255, 255);">at least</span><span style="background-color: rgb(255, 255, 255);"> 1 hour in advance. Groups that cancel after that point may be fined $50.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Groups that don't cancel by the time check-in starts will be fined up to $75.</span></p>
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<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">General
Setup </span></h3>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; background-color: rgb(255, 255, 255);">Limit members at booths
</span><span style="background-color: rgb(255, 255, 255);">- In an attempt to alleviate congestion at this year’s midway, we are asking that groups limit the number of persons at each table to 4. If your group has a half table, please limit your club membership
to 2. The ASA will make exceptions for performing groups who are about to or have just performed.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; background-color: rgb(255, 255, 255);">No external speakers</span><span style="background-color: rgb(255, 255, 255);"> - you may use a laptop or other similarly
quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is
causing problems for your neighbors or performances.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-weight: 700; background-color: rgb(255, 255, 255);">Stay at/by your booth</span><span style="background-color: rgb(255, 255, 255);"> - no handing out flyers at the doorway,
no blocking the entrance or aisles, etc.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">In order to keep walkways clear for fire safety reasons, groups are required to stay within arms’ reach of their table at all points.
Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">If your booth is not staffed
</span><span style="font-weight: 700; background-color: rgb(255, 255, 255);">at any point</span><span style="background-color: rgb(255, 255, 255);"> during that 2-hour period, your group may be fined up to $25.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Groups that leave before the conclusion of the Midway without permission from the ASA will incur a $75 fine.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Keep walkways clear at all times</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">No additional furniture, tables, chairs, or large objects in aisles between booths at any time. </span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">If your group is bringing large items, doing demonstrations, or using electricity for anything other than laptops or other displays, make
sure you review the safety guidelines at <</span><a href="https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan"><span style="text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);">https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan</span></a><span style="background-color: rgb(255, 255, 255);">>,
and, if necessary, send a description of your activity to <safe-project@mit.edu> so they can suggest tips to improve safety.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; font-style: italic; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Performances</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color: rgb(255, 255, 255);">Any music used for your performance should be non-explicit and appropriately censored.</span></p>
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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">Please feel free to email <</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(17, 85, 204);">asa-exec@mit.edu</span><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">Sincerely,</span></p>
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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">The ASA Executive Board</span></p>
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<span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size: 11pt; font-family: Arial; font-weight: 400; color: rgb(0, 0, 0);">></span></p>
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