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<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">Please read the following announcements carefully:</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">ASA General Body Meeting<o:p></o:p></span></i></b></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Space Applications<o:p></o:p></span></i></b></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Postering Guidelines<o:p></o:p></span></i></b></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Treks Info<o:p></o:p></span></i></b></li></ul>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">ASA General Body Meeting</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">The ASA Fall General Body Meeting will be held on
<b>Monday, October 25th from 5-7 PM in room 34-101</b>. Please arrive promptly so we can complete check-ins and start on time to get through the agenda as efficiently as possible. Every student group is required to send a representative,
<b>with the exception</b> of individual FSILGs, graduate dorms, and club sports; those groups’ governance groups may attend if they wish to
<b>but are not required to do so</b>. Groups that do not send a representative will incur a fine and may be suspended or de-recognized if the group has repeatedly missed GBMs. Dinner will be served.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin,
or GBM proxy in the group's ASA Database entry (engage.mit.edu) may exercise the group's vote. Furthermore, no one may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Please make sure to designate a GBM proxy in the Engage database prior to the GBM if you do not expect a President, Treasurer, or Group Admin to be present
at the meeting.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">There will be a virtual option, with a zoom link that will be distributed prior to the meeting. However, those attending virtually will not receive the accompanying
free food at the end of the meeting.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">If you have any topics pertaining to student group activities on campus you would like to suggest be addressed at the meeting, please submit your questions,
comments, or concerns using this form: <</span><a href="https://cglink.me/2cy/s89"><span style="font-family:"Arial",sans-serif;color:#1155CC">https://cglink.me/2cy/s89</span></a><span style="font-family:"Arial",sans-serif;color:black">>. </span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">ASA GBM Agenda</span></b><o:p></o:p></p>
<ol style="margin-top:0in;padding-inline-start:48px" start="1" type="1">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Updates from SOLE<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Intro from ASA President<o:p></o:p></span></li></ol>
<ol style="margin-top:0in;padding-inline-start:48px" start="2" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Upcoming constitution requirements: uploaded to Engage and with removal clauses<o:p></o:p></span></li></ol>
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Updates from ASA Chairs: Treasurer, Space, Groups<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Discussion of submitted questions, comments, or concern<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Open floor<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Adjournment and pizza<o:p></o:p></span></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Space Applications</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">If you wish to apply for office space and/or storage space for your group, fill out the space application <</span><a href="https://cglink.me/2cy/s86"><span style="font-family:"Arial",sans-serif;color:#1155CC">https://cglink.me/2cy/s86</span></a><span style="font-family:"Arial",sans-serif;color:black">>
by <b>November 19th 11:59PM</b>. Student Groups that <u>currently have</u> space
<b>MUST also</b> fill it out, otherwise we will assume you no longer wish to use it. If you have any questions, you can reach us at <</span><span style="font-family:"Arial",sans-serif"><a href="mailto:asa-space@mit.edu"><span style="text-decoration:none">asa-space@mit.edu</span></a><span style="color:black">>.</span></span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Postering Guidelines</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">Please see <</span><a href="https://asa.mit.edu/advertisingpublicity"><span style="font-family:"Arial",sans-serif;color:#1155CC">https://asa.mit.edu/advertisingpublicity</span></a><span style="font-family:"Arial",sans-serif;color:black">>
for information on proper postering and publicity etiquette, as well as what options are available to student groups. Please note that some guidelines
<b>can be enforced</b> through fines, so be sure to read this section carefully.</span><o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Treks Info</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">All groups are required to send either a president-level member or proxy to one of each of the three categories of Treks for the Fall Leadership
Summit. Also check for a SOLE email regarding the same topic. A list of events can be found here: <</span><a href="https://studentlife.mit.edu/sole/summit2021-schedule"><span style="font-family:"Arial",sans-serif;color:#1155CC">https://studentlife.mit.edu/sole/summit2021-schedule</span></a><span style="font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">Please feel free to email <</span><span style="font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">Sincerely,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-family:"Arial",sans-serif;color:black"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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