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<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please read the following announcements carefully:</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Event Registration<o:p></o:p></span></i></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Groups Applications<o:p></o:p></span></i></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Fall GBM Date<o:p></o:p></span></i></li></ul>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Event Registration</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please be aware of new tools and guidelines for event registration. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">To register an event considered large or complex (50+ attendees, alcohol, non-CovidPass, K-12 attendees), please use the event
registration form found at <</span><a href="https://atlas.mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://atlas.mit.edu</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>. If your
event is not large or complex, or you wish to use the event attendance features on Engage, please register your event through the Engage form. Reminder that room reservations are handled separately.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">All indoor events are
<b>required </b>to use the TimTickets system to conduct contact tracing. For more information, see <</span><a href="http://covidapps.mit.edu/visitors"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://covidapps.mit.edu/visitors</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
Please register your events here for contact tracing purposes once you have completed event registration with Engage or Atlas.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">In-person events with K-12 students, regardless of age, continue to be prohibited for ASA groups per SOLE guidance. Any programming
involving K-12 students must be virtual. </span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Groups Applications</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-family:"Arial",sans-serif;color:black">New Group Applications for Fall 2021 close on 10/15/21!</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If you are interested in starting a new group, the ASA is currently accepting applications to be reviewed at the start of
the new semester. The deadline for submission is <b>October 15th, 2021</b> at 11:59 PM. The application can be found here: <</span><a href="https://asa.mit.edu/start-group/new-group-application"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://asa.mit.edu/start-group/new-group-application</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please note that applications may take several weeks before being reviewed depending on the volume of submissions. If you
have any questions about the group you would like to start or the application process, make sure that you have read all of the information on the group application process <</span><a href="http://asa.mit.edu/start-group"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://asa.mit.edu/start-group</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>,
guidelines on what privileges ASA groups receive <</span><a href="https://asa.mit.edu/group-privileges"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://asa.mit.edu/group-privileges</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>,
and then email <asa-groups@mit.edu> with any further questions. </span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Fall GBM Date</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Our fall General Body Meeting will be the evening of
<b>October 25th from 5:00-7:00 PM</b>, and is planned to be in-person. We will send out an agenda including any documents to review before the meeting at least one week before that date.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The same rules apply as for a normal GBM: FSILGs, graduate dorms, and club sports may attend if they wish to
<b>but are not required to do so</b>. ASA groups are still required to send one member per group, but you may represent as many groups as you like, and each attendee can only exercise one vote. </span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please feel free to email <</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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