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<div class="WordSection1">
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please read the following announcements carefully:</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Activities Midway Sign-up Reminder<o:p></o:p></span></i></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Midway Policies<o:p></o:p></span></i></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Fall Funding - LEF/ARCADE<o:p></o:p></span></i></li></ul>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Orientation Midway Sign-up Reminder</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">This year's Fall Orientation Activities Midway will be held in Johnson Rink from 2:30-4:30 PM on
<b>Friday, September 3rd</b>. </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If you want your group to take part in the Midway, fill out this form: <</span><a href="https://forms.gle/h4f4HAvJxjia9QXn8"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://forms.gle/h4f4HAvJxjia9QXn8</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
by <b>Sunday, August 22nd at 11:59pm</b>. We will send out booth allocations and the rules by August 31st.</span><o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Midway Policies</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please read the following policies carefully:</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h3 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<i><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;font-weight:normal">Sign-in and Setup</span></u></i><o:p></o:p></h3>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Your group must sign in with the ASA when you arrive at the Midway.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Groups can start check-in and setup as early as 1:30 PM.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Groups
<b>must check in by 2:00 PM</b>. Groups that are late may be fined $25 and will have to forfeit their table if there is a waitlist.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">For the Orientation Midway,
<b>ASA early returns must check in with the ASA</b>, in addition to their group(s) checking in. </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<i><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;font-weight:normal">Cancelling</span></u></i><o:p></o:p></h3>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">If your group can no longer attend and/or perform at the Midway,</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">please let us know via email at <<a href="mailto:asa-midway@mit.edu"><span style="color:black">asa-midway@mit.edu</span></a>>
<span style="background:white"> <b>at least</b> 24 hours in advance. Groups that cancel after that point may be fined $50.</span><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Groups that don't cancel by the time check-in starts will be fined up to $75.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<i><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;font-weight:normal">General Setup </span></u></i><o:p></o:p></h3>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Limit members at booths
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">- In an attempt to alleviate congestion at this year’s midway, we are asking that groups limit the number of persons at each booth to 4. If your group has a half table,
please limit your club membership to 2. The ASA will make exceptions for performing groups who are about to or have just performed.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">No external speakers</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white"> - you may use laptop or other similarly quiet speakers. This is
to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is causing problems for your
neighbors or performances.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Stay at/by your booth</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white"> - no handing out flyers at the doorway, no blocking the entrance
or aisles, etc.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><ul style="margin-top:0in;padding-inline-start:48px" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">In order to keep walkways clear for fire safety reasons, groups are required to stay within arms’ reach of their table at all points. Do not block any entrances or aisles or hand
out flyers at the doorway. Non-compliance may result in a $50 fine.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">If your booth is not staffed
<b>at any point</b> during that 2 hour period, your group may be fined up to $25.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Groups that leave before the conclusion of the Midway without permission from the ASA will incur a $75 fine.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Keep walkways clear at all times</span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></li><ul style="margin-top:0in;padding-inline-start:48px" type="circle">
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">No additional furniture, tables, chairs, or large objects in aisles between booths at any time. </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">If your group is bringing large items, doing demonstrations, or using electricity for anything other than laptops or other displays, make sure you review the safety guidelines at
<</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan"><span style="color:black;background:white">https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan</span></a><span style="background:white">>,
and, if necessary, send a description of your activity to <safe-project@mit.edu> so they can suggest tips to improve safety.</span><o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><i><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">Performances</span></u></i><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Due to the number of performing groups, each performer has up to 4min for their set.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Any music used for your performance should be non-explicit and appropriately censored.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">You must submit your music to us by 10:00am EST on 9/2/21. Submission details will be sent to the relevant groups via email.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><i><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">COVID policies</span></u></i><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">General MIT COVID policies must be obeyed at all times</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo6;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">Only MIT ID holders will be allowed into Johnson</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo6;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">The building will be entered and exited at specific points</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo6;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">You’re only allowed to distribute food if it’s prepackaged and you have to make sure nobody will eat it inside the building.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo6;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:white">There might be additional policies regarding singing and playing certain instruments - we will update this once we learn them</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Fall Funding - LEF/ARCADE</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">Submit LEF/ARCADE Funding Requests at this
</span><a href="https://cglink.me/2cy/s32"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC;background:white">link</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white"> by
<b>September 8</b>, with a late deadline of <b>September 15.</b></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">Hyperlink: <</span><a href="https://cglink.me/2cy/s32"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC;background:white">https://cglink.me/2cy/s32</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">The Large Event Fund (LEF) and the Assisting Recurring Cultural and Diversity Events (ARCADE) Fund are ways
that you can get additional funding for events you hold that serve the broader MIT community! Read more about them here: https://asa.mit.edu/group-resources/funding-large-events</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please feel free to email <</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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