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<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please read the following announcements carefully:</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>> Orientation Midway Signup Reminder</span></i><o:p></o:p></p>
<p style="margin:0in"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>> GSC Orientation events announcement</span></i><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">------------------------------------------------------------</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Fall Orientation Midway: 8/27/20, 11AM-1PM ET</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">This is a reminder that the fall Orientation Midway will be virtual and held on
<b>Thursday, August 27th from 11 AM to 1 PM Eastern Time</b>, and will be using the same platform <midway.mit.edu> that was developed in the spring for the CP* Midway -- we are currently in the process of updating the website to reference Orientation and the
appropriate dates/times. <b>If groups wish to have a Zoom call to interact with new students during the event, they are responsible for making their own Zoom link that is protected by MIT certificates</b> (by checking the “Only authenticated users can join”
box when creating a meeting.) The Zoom links can be posted on your group’s page on the website and will be displayed at the time of the event for students to access. (Groups may choose to use another virtual chat platform, though we encourage the use of Zoom
because of its ability to use MIT certificates and prevent external spam.) The website itself will remain up for incoming students who cannot attend the event synchronously to explore groups afterwards. After feedback from student groups during CP*,
<b>the website/event is being advertised much more strongly than the CP* website was</b>.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If your group participated in the CP* Midway and still has the link needed to access and edit your group’s page, you do not need to take any further action to
register, and can edit and update your page freely. </span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If you did not participate in the spring Midway and your group does not have a page on the website,
<b>or</b> you did participate but would like to change your primary contact email or be re-sent your access link to edit your page, you must fill out this form <</span><a href="https://engage.mit.edu/submitter/form/start/431969"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/431969</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
by <b>this</b> <b>Wednesday, August 19th at 11:59 PM ET</b>, to provide sufficient time to upload new groups to the website and give time for groups to populate their pages. After your new page has been created or your submission has been processed, the primary
contact email you listed will receive a link that will allow you to edit your group’s page and upload any information, media, performance videos, or Zoom links. Start thinking now about what materials you would like to put together to share!</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If you have any issues with the form or your group is not on the list and you believe you should still attend, please email us at <</span><a href="mailto:asa-exec@mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">------------------------------------------------------------</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">GSC Orientation events announcement</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">(The following is a message from the GSC Orientation Committee <</span><span style="color:black"><a href="mailto:gsc-oc-chair@mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">gsc-oc-chair@mit.edu</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">>)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Hello ASA Organizations,</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">We, the GSC Graduate Orientation team are writing this email to inform you about the plans for graduate orientation this year as well as give
you information on how to submit your events to us to publicize.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">This year, Graduate orientation was divided into two main parts: pre-orientation and main orientation. Pre-orientation (April-Mid August) included
a number of informational webinars and social events for passing information on a variety of topics like Housing, Medical, Visa and Life around MIT, as well as initial ice-breaking sessions for incoming graduate students.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Main orientation is in its opening phases, and there are few important announcements and information we would like to share with you all:</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> GSC Orientation is completely virtual this year. We are not organizing any in-person events.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> For most online events, we recommend using traditional Zoom-meetings. For informational and/or formal large-scale events we recommend Zoom-webinars
(</span><span style="color:black"><a href="https://zoom.us/webinar"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">). Keep in mind
digital accessibility needs, including proper captioning if you plan to post recordings of the events on public channels (</span><span style="color:black"><a href="https://studentlife.mit.edu/das/accessibility/digital-accessibility/captions-and-transcripts"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">). </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> If you are considering any in-person events, you must follow MIT health and safety guidelines (</span><span style="color:black"><a href="https://covid19.mit.edu/campus-operations"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link1</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">,
</span><span style="color:black"><a href="https://covid19.mit.edu/fall-2020-faq"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link2</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">)
and contact your DLC’s </span><span style="color:black"><a href="https://adminconnect.mit.edu/people/administrative-officers"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">AO</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">/</span><span style="color:black"><a href="https://adminconnect.mit.edu/people/financial-officers"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">FO</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">
for approval (if applicable).</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">The GSC-Orientation plan (as of today, times in Eastern Time) is as follows:</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Sun, Aug 30: President's Reif's Grad Welcome (11:00 AM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Mon, Aug 31: ISO Grad Welcome (10:00 AM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Mon, Aug 31: †Grad Resource Fair- Online Expo (12:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Wed, Sept 2: CAPD + Alumni Association 101 Webinar (12:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Thu, Sept 3: Graduate Student of Color Welcome (2:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Fri, Sept 4: GWAMIT (12:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Fri, Sept 4: Grad Rat (Evening)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Sun, Sept 6: Pride Welcome (6:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Tue, Sept 8: Finance 101 Webinar (12:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Wed, Sept 9: Libraries 101 Webinar (12:00 PM) *Tentative date</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">> Thu, Sept 10: Entrepreneurship and Innovation 101 Webinar (12:00 PM)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">†We will be sending an email out soon about how to sign up for the Resource Fair if you would like to participate.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">*Please note that all of the above events are subject to change in case of unavoidable circumstances like power outages, limited bandwidth or
bad internet connections.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">For publicizing your events, we have decided to divide the overall orientation events into the following 4 categories:</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">1. GSC OC events</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">All these events (mentioned above) are virtual and are open to all. Thus, they will be published to all incoming grad students in a single google
calendar (</span><span style="color:black"><a href="http://gsc.mit.edu/anno-beta/calendar_feed/ccount212/click.php?id=4"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">).</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">2. Department specific events</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">As indicated by many department admins, they would prefer passing their events information directly to their students. Thus, we do not plan to
publicize any department specific events to the incoming students unless requested.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">3. ASA organizations events</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">We plan to publicize all the ASA organizational events in a separate single google calendar (</span><span style="color:black"><a href="https://calendar.google.com/calendar/b/1?cid=aWcyODJtbWtrcmE5Y3BlODlldmVyaW5zY3NAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">).
Please follow the submission format provided below to submit your event details with us. We also encourage you to publicize your event via the
</span><span style="color:black"><a href="https://gsc.mit.edu/anno/submissions/"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">GSC Anno</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">4. Housing group events</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Similar to ASA organizational events, we plan to publicize all the housing groups related events in a separate single google calendar (</span><span style="color:black"><a href="https://calendar.google.com/calendar/b/1?cid=NjZmYm1rMDZ2czR0czI4ZDg0ajc3Ym8xNmtAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">).
Similar to the ASA organizations, please follow the submission format provided below to submit your event details with us. We also encourage you to publicize your event via the
</span><span style="color:black"><a href="https://gsc.mit.edu/anno/submissions/"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">GSC Anno</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">5. Others:</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">If you do not fall in any of the above categories, please follow the guidelines for ASA organizations. We will add you to that calendar (</span><span style="color:black"><a href="https://calendar.google.com/calendar/b/1?cid=aWcyODJtbWtrcmE5Y3BlODlldmVyaW5zY3NAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">Link</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">)
only.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">We will accept event submissions until
<b>August 28</b></span><b><sup><span style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#212121">th</span></sup></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">. We will also only advertise events that occur before
<b>September 20</b></span><sup><span style="font-size:6.0pt;font-family:"Arial",sans-serif;color:#212121">th</span></sup><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> to keep the calendars relevant to the orientation period.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Event submission format:</span></u></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Submission email: gsc-oc-chair@mit.edu</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Subject: Orientation Event submission : mm/dd hh/mm am/pm EDT</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">1) Event Name</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">2) Date, time (EDT) and duration</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">3) Venue: *RSVP link</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">4) 2-3 line detail of the event</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">5) Organization name</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">6) Contact email</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">*We suggest you provide a RSVP link instead of a zoom link as the announcement will be in the public domain and public Zoom links can lead to
Zoom bombing. Note that we (OC) will not be monitoring the RSVP links and it will be up to your group to send out the final Zoom link to your attendees.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">*Your event should appear in the corresponding calendar within 48 hours of the submission, in case you don't see it there, please reach out to
us.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Please email <</span><span style="color:black"><a href="mailto:gsc-oc-chair@mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">gsc-oc-chair@mit.edu</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">>
(<b>not ASA</b>) for any questions/confusion. We’ll be happy to help you out and look forward to hearing from you!</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Regards,</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Maytee and Shashank </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#212121">Chair, GSC Orientation</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We hope you are all doing well and staying safe; as always, please feel free to email <</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><o:p></o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,</span><o:p></o:p></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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