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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please take note of the following announcements:</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">1. Annual Required Membership Confirmation and Anti-Hazing Verification (Due 5/17/19)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">2. Reminder: Update Club Email Lists</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">3. Updates on Changes to ASA Bylaws</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">4. Save the Date: Fall Student Leadership Training (9/21/19)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">5. Transition Session for New Leaders (5/9/19)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">----------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(1) Annual Required Membership Confirmation and Anti-Hazing Verification (Due 5/17/19)</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">It is now time for the ASA’s annual re-recognition process. We use this to verify groups are active and have enough members. By Massachusetts
State Law, every group is required to attest to having distributed a copy of the Massachusetts hazing law to its members. We also ask that groups reaffirm that they do not discriminate.
<b><u>The process is different this year with the new database, so please pay close attention to the details below.
</u></b></span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Please note that Club Sports, FSILG groups, and Panhellenic groups do NOT have to complete this ASA process.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">* Step 1: Group president (or other officer) fills out the Engage form found here: <</span><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://engage.mit.edu/submitter/form/start/265954"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/265954</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
The officer must confirm that they will not discriminate following MIT’s non-discrimination policy, agree to the MA state anti-hazing laws, and confirm and define their group membership, along with providing some logistical details. If you are the president
of multiple groups, you will need to complete the form multiple times. Only one response per group is required.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">* Step 2: Each group must have at least five MIT student members confirm their membership by filling out this form: <</span><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://engage.mit.edu/submitter/form/start/265977"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/265977</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
<u>Students that are members of multiple groups will need to fill out the form individually for each club.</u> If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window. If a group does
not appear on the drop-down list, they do not need to have students confirm membership.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">One you have completed the officer re-recognition and have begun submitting membership updates, you can check your group's status by reaching
out to </span><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=uP3XxiFGmTDKzX6oUc7mLHEDFUqm54NdIX1DDbZff_TmEiCV5MHWCA..&URL=mailto%3aasa-groups%40mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-groups@mit.edu</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">.
The deadline to complete these steps is <b>Friday, May 17th at 11:59 pm.</b> Clubs with late submissions will be penalized with fines (up to $100), and will be suspended and/or derecognized if the submission is not completed.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">----------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(2) Reminder: Update Club Email Lists</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">As the academic year comes to a close, please make sure you add new officers to your official email address and update your Engage rosters
with new officer permissions. Every year, student groups are derecognized because incoming officers are not yet on their groups’ officer email lists and therefore do not receive ASA Official emails about the annual re-recognition process. It is the group’s
responsibility to maintain their mailing lists and Engage rosters to ensure that they are receiving information distributed by the ASA. If you are an outgoing group president or treasurer, please update your email list and forward this ASA-Official to your
new student leaders to ensure the above steps are completed. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">----------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">(3) Updates on Changes to ASA Bylaws</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">Thank you for all your feedback on the ASA operating guidelines proposed at the GBM! After taking your feedback into account
and discussing with UA and GSC representatives,<u> the board will NOT be implementing changes to change the number of students needed to start a group (it will remain at 5), and will not be implementing any rules that prohibit an application process for groups</u>.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">Once we have a finalized document of changes that has been approved by the UA and GSC, we will send it out to student groups
for a final comment period before implementation or another round of edits if there are serious remaining concerns.
<u>This will not happen until the fall semester</u>. An updated version of the GBM slides has been posted on the ASA website <<http://asa.mit.edu/about/meeting-notes.html>> with comments on what will or will not be included in the proposed changes.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">----------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(4) Save the Date: Fall SAO Student Leadership Training (9/21/19)</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Are you serving in a presidential role for your organization? If so, mark down Saturday, September 21st, 2019 in your calendar for the SAO
<i>Student Organization Leadership Summit</i>! This training for student organizational leaders who serve in a presidential role in their club will be taking place over the course of 6 hours on 9/21/19 - and will provide a unique opportunity to learn about
new policies, to meet key administrators, to provide feedback about your experiences, and to receive additional training. As requested, the SAO wanted to make sure this event save the date was sent out now, as organizations are beginning to plan their September
retreats. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Additional details will be sent out shortly. Further questions in the meantime may be directed to sao-desk@mit.edu</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">----------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(5) Celebrate, Eat, & Learn - Transition Session for New Leaders (5/9/19)</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Are you newly elected to role your leadership role in your group? If so, Congratulations! Fall 2019 is right around the corner, and we want
to make sure you start off on the right foot. (If not, please forward this to your new organization's incoming leaders)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">On May 9th, from 5:30PM to 6:30PM, come celebrate your new position as a student organizational leader, learn first hand from your peers, and
ask questions to a panel of guests about the ins-and-outs of being a student leader on the MIT campus.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">This will provide all an opportunity to ask questions first-hand, to understand crucial policies, to gear up for next-year, and to connect
with peers from other organizations.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Delicious Treats Will be Provided - Please RSVP Here:
</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span></b><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://engage.mit.edu/event/3328213"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/event/3328213</span></b></a></span><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">----------------------------------------------------------------------------</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please feel free to email <</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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