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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Dear Student Group Leaders,</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Please take note of the following announcements:</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">1. ASA Activities Midway (Fall Orientation Midway)</span></p>
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<span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">----------------------------------------------</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 10pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(1)
ASA Activities Midway (Fall Orientation Midway)</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">This
year's Fall Orientation Activities Midway will be held in Johnson Rink from 2:30-4:30 PM on
</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Friday, August 31, 2018</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Booth
assignments and a map will be emailed out by Thursday night. If your group filled out a forum for the midway, you have been allocated</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
one</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> table unless otherwise notified. Groups that
are similar in nature but have different audiences (men’s/women’s or undergraduate/graduate) have been assigned a shared booth. If your group requested a half table, or submitted the form between the application deadline (8/20) and Monday, August 27th, you
are guaranteed at least a half table. We are no longer accepting booth requests. </span></p>
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<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt;"><span style="font-size: 10pt; font-family: Arial; color: rgb(51, 51, 51); background-color: rgb(255, 255, 255); font-weight: 400; font-style: italic; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">Sign-in
and Setup</span></h3>
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<li>Your group must sign in with the ASA when you arrive at the Midway.</li><li>Groups can start check-in and setup as early as 1:30 PM.</li><li>Groups <span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
must check in by 2:00 PM</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
Groups that are late may be fined $25 and will have to forfeit their table if there is a waitlist.</span></li><li>For the Orientation Midway, <span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
ASA early returns must check in with the ASA</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">,
in addition to their group(s) checking in. </span></li></ul>
<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt;"><span style="font-size: 10pt; font-family: Arial; color: rgb(51, 51, 51); background-color: rgb(255, 255, 255); font-weight: 400; font-style: italic; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">Cancelling</span></h3>
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<li>If your group can no longer attend and/or perform at the Midway,<span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">please let us know via email
at <</span><a href="mailto:asa-midway@mit.edu" style="font-size: 10pt; background-color: rgb(255, 255, 255); font-family: Arial; white-space: pre; text-decoration-line: none;"><span style="font-size: 10pt; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa-midway@mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>
</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> </span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">at
least</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> 24 hours in advance.
Groups that cancel after that point may be fined $50.</span></li><li>Groups that don't cancel by the time check-in starts will be fined up to $75.</li></ul>
<h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt;"><span style="font-size: 10pt; font-family: Arial; color: rgb(51, 51, 51); background-color: rgb(255, 255, 255); font-weight: 400; font-style: italic; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">General
Setup </span></h3>
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<li><b>Limit members at booths (NEW) </b><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">-
In an attempt to alleviate congestion at this year’s midway, we are asking that groups limit the number of persons at each booth to 4. If your group has a half table, please limit your club membership to 2. The ASA will make exceptions for performing groups
who are about to or have just performed. </span></li><li><b>No external speakers</b><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
- you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or
turn off sound on any speakers if it is causing problems for your neighbors or performances.</span></li><li><b>Stay at/by your booth</b><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
- no handing out flyers at the doorway, no blocking the entrance or aisles, etc.</span></li><li>In order to keep walkways clear for fire safety reasons, <b>groups are required to stay within arms’ reach of their table at all points.</b> Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.</li><li>If your booth is not staffed <span style="background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-size: 10pt; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
<b>at any point</b></span><span style="background-color: rgb(255, 255, 255); color: rgb(66, 66, 66); font-family: Arial; font-size: 10pt; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> during
that 2 hour period, your group may be fined up to $25.</span></li><li>Groups that<b> leave before the conclusion of the Midway without permission</b> from the ASA will incur a $75 fine.</li></ul>
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<li><b>Keep walkways clear at all times (NEW) - </b>No additional furniture, tables, chairs, or large objects in aisles between booths at any time. If<span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(34, 34, 34); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
your group is</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(34, 34, 34); font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> bringing large
items</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(34, 34, 34); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">, doing demonstrations, or using electricity
for anything other than laptops or other displays, make sure you review the safety guidelines at <</span><a href="https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan" style="font-size: 10pt; white-space: pre; text-decoration-line: none;"><span style="background-color: rgb(255, 255, 255); font-size: 10pt; color: rgb(17, 85, 204); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">https://</span><span style="font-size: 10pt; color: rgb(34, 34, 34); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap; background-color: rgb(255, 255, 255);">ehs</span><span style="background-color: rgb(255, 255, 255); font-size: 10pt; color: rgb(17, 85, 204); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">.mit.edu/site/content/types-events-activities-need-safety-plan</span></a><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(34, 34, 34); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>,
and, if necessary, send a description of your activity to <</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(17, 85, 204); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">safe-project@mit.edu</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); color: rgb(34, 34, 34); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>
so they can suggest tips to improve safety.</span></li></ul>
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<li>Due to the number of performing groups, each performer has up to <span style="font-size: 10pt; background-color: rgb(255, 255, 255); font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
4min</span><span style="font-size: 10pt; background-color: rgb(255, 255, 255); font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> for their set.</span></li><li>Any music used for your performance should be non-explicit and appropriately censored.</li><li>You<span style="font-size: 10pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> must</span><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
submit your music to us by 10:00am EST on 8/31/18. Submission details will be sent to the relevant groups via email.</span></li></ul>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 10pt; font-family: Arial; color: rgb(34, 34, 34); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Please
visit <</span><a href="http://web.mit.edu/asa/publicity/midway.html" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">http://web.mit.edu/asa/publicity/midway.html</span></a><span style="font-size: 10pt; font-family: Arial; color: rgb(34, 34, 34); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>
for complete details.</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Please feel free to email <</span><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">asa-exec@mit.edu</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Sincerely,</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">The ASA Executive Board</span></p>
<span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">></span></span><br>
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<font face="Times New Roman" size="3">Rebecca M. Black</font>
<div><font face="Times New Roman" size="3">PhD Student, Grodzinsky Lab</font></div>
<div><font face="Times New Roman" size="3">MIT Department of Biological Engineering</font></div>
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