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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Dear Student Group Leaders,</span></p>
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<span style="font-size: 9.5pt; font-family: Arial; color: rgb(34, 34, 34); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"></span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Please take note of the following announcements:</span></p>
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<span style="font-size: 9.5pt; font-family: Arial; color: rgb(34, 34, 34); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"></span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">1. Annual Required Membership Confirmation and Anti-Hazing Verification
(Due 5/26)</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">2. Office Access
</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">3. Spring LEF/ARCADE Allocations</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">4. Notice of Fines</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">5. Reminder: Update Club Email Lists</span></p>
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<span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">----------------------------------------------</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(1)
Annual Required Membership Confirmation and Anti-Hazing Verification (Due 5/26)</span></p>
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<span style="font-size: 10pt; font-family: Arial; color: rgb(34, 34, 34); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">It is now time for the ASA’s annual update
process. We use this to verify groups are active and have enough members. By Massachusetts State Law, every group is required to attest to having distributed a copy of the Massachusetts hazing law to its members. We also ask that groups reaffirm that they
do not discriminate. The process is a bit different this year with the new database, so please pay close attention to the details below.</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Anti-hazing waivers are due
</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Friday, May 26th at 11:59 pm</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
Each ASA-recognized student group must have an officer listed in the ASA database visit their group's entry at</span><a href="http://asa.mit.edu/" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(0, 0, 0); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
</span><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa.mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
and check off on this waiver. The first officer to visit their group's entry in the database after the reset will be the only one prompted to check off on the waiver.
</span><span style="text-decoration-line: underline; font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;"><a href="https://drive.google.com/file/d/14skYG7HYau3P2OQOfkAZVZP254_usAGC/view?usp=sharing">Here</a></span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
is a quick guide on what the process should look like. </span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">After
checking off the waiver, you must email </span><span style="text-decoration-line: underline; font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;"><a href="https://docs.google.com/document/d/18-Ho8gbBtcAa8dcuHlNTL0OW1Jlr337gEcuRg2MJyKQ/edit?usp=sharing">this
text</a></span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> to your group members;
</span><a href="mailto:asa-groups@mit.edu" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa-groups@mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
must be copied on this email.</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Each group also must have</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">at least five MIT student members confirm
membership by filling out this form at </span><a href="http://cglink.me/s11500" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(7, 115, 166); background-color: rgb(247, 247, 247); font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">http://cglink.me/s11500</span></a><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Students that are members of multiple groups will need
to fill out the form individually for each club. If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window. </span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">One you have completed the anti-hazing form and have begun submitting
membership updates, you can check your group's status by reaching out to </span>
<a href="mailto:asa-groups@mit.edu" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa-groups@mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
The deadline to complete these steps is </span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Friday,
May 26th at 11:59 pm.</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> Clubs with late submissions will
be penalized with fines (up to $150), and will be suspended and/or derecognized if the submission is not completed.</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(2)
Office Access</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Members of clubs that
have recently had their previous office space reallocated will lose access by </span>
<span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">May 11th</span><span style="font-size: 11pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
Anything remaining in office spaces from previous clubs will be discarded. Clubs that fail to remove their items will incur a $50 fine.
</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(3)
Spring LEF/ARCADE Allocations </span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Allocations for the Spring Funding Cycle (Apr-Jun) have
been posted to the ASA website <</span><a href="http://web.mit.edu/asa/resources/pdf/LEF-ARCADE/FY18SP.pdf" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">http://web.mit.edu/asa/resources/pdf/LEF-ARCADE/FY18SP.pdf</span></a><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>.
Any groups wishing to appeal their allocation should email Mark at </span><a href="mailto:asa-treasurer@mit.edu" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa-treasurer@mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
with details of their appeal. The deadline for groups to appeal will be </span><span style="font-size: 10pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Monday,
May 14</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"> at 11:59pm</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(4)
Notice of fines</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Groups that failed to send a representative to the spring
General Body Meeting or did not comply with CPW Activities Midway expectations will be fined: $25 for missing the GBM, $25 for being late to sign in for Midway, and $50 for never signing in at Midway or for leaving a booth unattended. Any groups that have
incurred a fine will be notified by May 14th</span><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">,</span><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
and the fine will be assessed to each group’s main account by June 1st. For more information, email Mark at
</span><a href="mailto:asa-treasurer@mit.edu" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">asa-treasurer@mit.edu</span></a><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">.
</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 10pt; font-family: Arial; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">----------------------------------------------</span></p>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span style="font-size: 11pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">(5)
Reminder: Update Club Email Lists</span></p>
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<span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">As the academic year comes to a close, please make sure you
</span><span style="font-size: 10pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">add new officers to your official email address</span><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
as listed in the ASA database. Every year, student groups are derecognized because incoming officers are not yet on their groups’ officer email lists and therefore do not receive ASA emails about the annual Membership Confirmation and Anti-Hazing form process.
</span><span style="font-size: 10pt; font-family: Arial; font-weight: 700; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">If you are an outgoing group president or treasurer, please update
your email list and forward this ASA-Official to your new student leaders to ensure the above steps are completed.</span><span style="font-size: 10pt; font-family: Arial; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">
</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">----------------------------------------------------------------------------</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Please feel free to email <</span><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">asa-exec@mit.edu</span><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">Sincerely,</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">The ASA Executive Board</span></p>
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<span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration-line: none;"><span style="font-size: 10pt; font-family: Arial; color: rgb(17, 85, 204); background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; text-decoration-line: underline; text-decoration-skip-ink: none; vertical-align: baseline; white-space: pre-wrap;">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size: 10pt; font-family: Arial; background-color: transparent; font-variant-numeric: normal; font-variant-east-asian: normal; vertical-align: baseline; white-space: pre-wrap;">></span></p>
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