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<div style="direction: ltr;font-family: Tahoma;color: #000000;font-size: 10pt;">Reminder that this is
<b>TODAY </b>at 6pm in 34-101. All groups must send one representative.
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<div>See you tonight, </div>
<div>ASA Exec <br>
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<div id="divRpF60484" style="direction: ltr;"><font face="Tahoma" size="2" color="#000000"><b>From:</b> Kelsey A Becker<br>
<b>Sent:</b> Thursday, October 12, 2017 12:27 AM<br>
<b>To:</b> asa-official<br>
<b>Subject:</b> Fall General Body Meeting 10/25/17 6pm; ASA Elections; Office Access update; LEF Allocations<br>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Dear Student Group Leaders,</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Please take note of the following announcements:</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">1. Fall General Body Meeting -- Wednesday October 25, 6pm in 34-101</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">2. ASA Executive Board Election Information</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">3. LEF/ARCADE Allocations and Appeals</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">4. ASA Space Cycle -- Applications Open Nov. 1 / Close Nov. 15</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">5. CAC Update -- Card Access to Office Spaces</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">------------------------------------------------------</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">1. Fall General Body Meeting -- Wednesday October 25 at 6:00pm in 34-101</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">The Fall ASA General Body Meeting (GBM) will be on Wednesday, October 25 at 6pm. Check-in
and dinner will start at 6pm; the meeting will begin promptly at 6:20pm, so please make sure to arrive well before 6:20pm to allow enough time to check in and to get food.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">All student groups must have at least one representative in attendance. If a student group
does not attend and check-in with the ASA Executive Board at the meeting, that group will incur a $50 fine and will be suspended if this is the second consecutive GBM missed by the group or derecognized if more than two consecutive GBMs have been missed in
the past. </span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Any member may check in for a group, and a member may check in for more than one group. However,
only students listed as president, treasurer, or GBM proxy in the group’s ASA Database entry may exercise the group’s vote. Furthermore, no student may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; color:rgb(34,34,34); background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">Note: Club sports and FSILGs are
excused from this </span><span style="font-size:10pt; font-family:Arial; color:rgb(34,34,34); vertical-align:baseline; white-space:pre-wrap">meeting as they may be represented by their respective governing organizations; however, these groups are eligible
to receive a vote if they send a representative.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">-------------------------------------------------------</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">2. ASA Executive Board Elections Information</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">At the general body meeting, we will be having elections for treasurer and one graduate member-at-large.
The graduate member-at-large must be a current MIT graduate student. The treasurer and must be a current MIT student, undergraduate or graduate. For more information on responsibilities, see:
</span><span style="font-size:10pt; font-family:Arial; color:rgb(0,0,0); vertical-align:baseline; white-space:pre-wrap"><a href="http://mit.edu/asa/about/elections.html" target="_blank">http://mit.edu/asa/about/elections.html</a></span><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">,
visit us at our office hours </span><a href="http://web.mit.edu/asa/about/office-hours.html" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">,
or email us at asa-exec@mit.edu.</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap"><br class="kix-line-break">
</span><span style="font-size:10pt; font-family:Arial; background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">Candidates or nominations may submitted to asa-elect@mit.edu before the General Body Meeting. Additionally, candidates may
announce their candidacy at the meeting or may be nominated at that time. Candidates may elect to submit an information/platform slide to be shown at the meeting. These should be sent to asa-elect@mit.edu by 12pm on the day of the meeting. At the meeting,
candidates will have two minutes to speak, and there will be a brief question-and-answer period.</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">If you have any questions, please feel free to e-mail
asa-elect@mit.edu or asa-exec@mit.edu, or come talk to current board members during
</span><a href="http://mit.edu/asa/about/office-hours.html" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(0,0,0); background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">office hours</span></a><span style="font-size:10pt; font-family:Arial; background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">
(</span><a href="http://mit.edu/asa/about/office-hours.html" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(0,0,0); vertical-align:baseline; white-space:pre-wrap">http://mit.edu/asa/about/office-hours.html</span></a><span style="font-size:10pt; font-family:Arial; background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">).
</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">-------------------------------------------------------</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">3. LEF/ARCADE Allocations and Appeals</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">LEF/ARCADE allocations have been posted on the
</span><a href="http://web.mit.edu/asa/resources/large-events.html" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">ASA Website</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">.
Appeals for this cycle will be due </span><span style="font-size:10pt; font-family:Arial; font-weight:700; vertical-align:baseline; white-space:pre-wrap">Monday, October 16th at 11:59pm
</span><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">to
</span><a href="mailto:asa-treasurer@mit.edu" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">asa-treasurer@mit.edu</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">
. Groups should read over the <a href="http://web.mit.edu/asa/resources/fund-descriptions.html" target="_blank">
LEF/ARCADE guidelines</a> to ensure they are only appealing for fundable items. If you have any questions, feel free to email
</span><a href="mailto:asa-treasurer@mit.edu" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">asa-treasurer@mit.edu</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">,
or attend our office hours (</span><span style="font-size:10pt; font-family:Arial; color:rgb(0,0,0); vertical-align:baseline; white-space:pre-wrap"><a href="http://mit.edu/asa/about/office-hours.html" target="_blank">http://mit.edu/asa/about/office-hours.html</a></span><span style="font-size:10pt; font-family:Arial; background-color:rgb(255,255,255); vertical-align:baseline; white-space:pre-wrap">).)
</span><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Groups will be emailed with appeal decisions within 10 days of the appeals deadline. </span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">-------------------------------------------------------</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">4. ASA Space Cycle -- Applications Open Nov. 1 / Close Nov. 15</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">The ASA will be holding a space allocation cycle this Fall (done once every two years). A
link to the application will open </span><a href="http://web.mit.edu/asa/resources/office-space-alloc.html" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">here</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">
on Nov. 1. EVERY group that desires or requires space, including those that have space right now, should apply. The spaces allocated will be: locker and office spaces in the 4th floor of the Student Center, office spaces in Walker Memorial and some office
spaces in NE52. This will be officially announced in the Fall GBM, and a motion to proceed with the allocation cycle will be presented for approval. Final allocations will be announced by the end of the Fall semester and move in/move out will be enforced during
IAP.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">If you have any questions on space, please email
</span><a href="mailto:asa-space@mit.edu" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">asa-space@mit.edu</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">.
The current ASA Operating Guidelines (Article VII) dictate our rules for space allocation and can be found
</span><a href="http://web.mit.edu/asa/rules/pdf/ASA-Operating-Guidelines.pdf" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">here</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">-------------------------------------------------------</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">5. CAC Update -- Card Access to Office Spaces</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">As of right now, the new student group database does not automatically submit change requests
for office space access. A working group between SAO, CAC, and the ASA is actively working on this issue. If your group has made changes to your access lists since the creation of the new database, and you have not been in touch with CAC, please send an
updated access list to </span><a href="mailto:caclocks@mit.edu" style="" target="_blank"><span style="font-size:10pt; font-family:Arial; color:rgb(17,85,204); vertical-align:baseline; white-space:pre-wrap">caclocks@mit.edu</span></a><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">.
This access list should contain the following for each person having a change in access:</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap"></span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; font-style:italic; vertical-align:baseline; white-space:pre-wrap">Student Office or Locker Room Number (either W20-437 or W20-441)</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; font-style:italic; vertical-align:baseline; white-space:pre-wrap">Name</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; font-style:italic; vertical-align:baseline; white-space:pre-wrap">MIT ID number</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; font-style:italic; vertical-align:baseline; white-space:pre-wrap">Type of change (Addition or Removal).</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">-------------------------------------------------------</span></p>
<br>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Please feel free to email asa-exec@mit.edu with any requests, questions, or other inquiries.</span></p>
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<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">Sincerely,</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">The ASA Executive Board</span></p>
<p dir="ltr" style="line-height:1.38; margin-top:0pt; margin-bottom:0pt"><span style="font-size:10pt; font-family:Arial; vertical-align:baseline; white-space:pre-wrap">http://web.mit.edu/asa/about/board-members.html</span></p>
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