<div dir="ltr"><span id="m_3172726026126809903m_-6783494377252642413gmail-docs-internal-guid-ca7f541a-2ed3-f765-de9c-0ecadfea9dd2"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Dear Student Group Leaders,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please take note of the following announcements:</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(1) ASA Activities Midway (Fall Orientation Midway) Booth Assignments, Performances, and Information</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(2) LEF-ARCADE Fall Cycle Deadline Reminder (9/9/2017)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">------------------------------<wbr>---------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(1) ASA Activities Midway (Fall Orientation Midway) Booth Assignments, Performances, and Information</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">This year&#39;s Fall Orientation Activities Midway will be held in Johnson Rink from 2:30-4:30 PM on Friday, September 1, 2017. </span><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">A map and a full list of Orientation Midway table booth assignments and performance order can be found here: &lt;</span><a href="http://web.mit.edu/asa/publicity/midway.html" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;font-family:Arial;background-color:transparent;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/public<wbr>ity/midway.html</span></a><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt;. If you would like to submit a late application for a booth, you can do so by using the form on the Midway page, linked above.</span></p><br><h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size:10pt;font-family:Arial;color:rgb(51,51,51);font-weight:400;font-style:italic;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Sign-in and Setup</span></h3><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Your group must sign in with the ASA when you arrive at the Midway.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Groups can start check-in and setup as early as 1:30 PM.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Groups </span><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">must check in by 2:00 PM</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">. Groups that are late may be fined $25 and will have to forfeit their table if there is a waitlist.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">For the Orientation Midway, </span><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">ASA early returns must check in</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">, in addition to their group(s) checking in.  Check-in requirements will be sent later today.</span></p></li></ul><h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size:10pt;font-family:Arial;color:rgb(51,51,51);font-weight:400;font-style:italic;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Cancelling</span></h3><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">If your group can no longer attend and/or perform at the Midway, </span><span style="font-size:10pt;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">please let us know via email at &lt;</span><a href="mailto:asa-midway@mit.edu" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;background-color:transparent;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">asa-midway@mit.edu</span></a><span style="font-size:10pt;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt; </span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> </span><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">at least</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> 24 hours in advance. Groups that cancel after that point may be fined $50.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Groups that don&#39;t cancel by the time check-in starts will be fined up to $75.</span></p></li></ul><h3 dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:4pt"><span style="font-size:10pt;font-family:Arial;color:rgb(51,51,51);font-weight:400;font-style:italic;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">General Setup</span></h3><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">No external speakers</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> - you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is causing problems for your neighbors or performances.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">Stay at/by your booth</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> - no handing out flyers at the doorway, no blocking the entrance or aisles, etc.</span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">In order to keep walkways clear for fire safety reasons, groups are required to stay within arms’ reach of their table at all points. Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">If your booth is not staffed </span><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">at any point</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> during that 2 hour period, your group may be fined up to $25.</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Groups that leave before the conclusion of the Midway without permission from the ASA will incur a $75 fine.</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(66,66,66);vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">If</span><span style="font-size:10pt;color:rgb(34,34,34);vertical-align:baseline;white-space:pre-wrap"> your group is</span><span style="font-size:10pt;color:rgb(34,34,34);font-weight:700;vertical-align:baseline;white-space:pre-wrap"> bringing large items</span><span style="font-size:10pt;color:rgb(34,34,34);vertical-align:baseline;white-space:pre-wrap">, doing demonstrations, or using electricity for anything other than laptops or other displays, make sure you review the safety guidelines at &lt;</span><a href="https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">https://</span><span style="font-size:10pt;color:rgb(34,34,34);background-color:rgb(255,255,204);text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">ehs</span><span style="font-size:10pt;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">.mit.edu/site/cont<wbr>ent/types-events-activities-<wbr>need-safety-plan</span></a><span style="font-size:10pt;color:rgb(34,34,34);vertical-align:baseline;white-space:pre-wrap">&gt;, and, if necessary, send a description of your activity to &lt;</span><span style="font-size:10pt;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:safe-project@mit.edu" target="_blank">safe-project@mit.edu</a></span><span style="font-size:10pt;color:rgb(34,34,34);vertical-align:baseline;white-space:pre-wrap">&gt; so they can suggest tips to improve safety.</span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);font-style:italic;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Performances</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Due to the number of performing groups, each performer has up to </span><span style="font-size:10pt;font-weight:700;vertical-align:baseline;white-space:pre-wrap">5min</span><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap"> for their set.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;vertical-align:baseline;white-space:pre-wrap">Any music used for your performance should be non-explicit and appropriately censored.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">You</span><span style="font-size:10pt;background-color:transparent;font-weight:700;vertical-align:baseline;white-space:pre-wrap"> must</span><span style="font-size:10pt;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> submit your music to us by 10:00am EST on 9/1/17.  Submission details will be sent to the relevant groups via email.</span></p></li></ul><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please visit &lt;</span><a href="http://web.mit.edu/asa/publicity/midway.html" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;font-family:Arial;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/public<wbr>ity/midway.html</span></a><span style="font-size:10pt;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">&gt; for complete details.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">------------------------------<wbr>------------------------------<wbr>----------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(2) LEF-ARCADE Fall Cycle Deadline Reminder (9/9/2017)</span></p><br><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund Fall Cycle is </span><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;vertical-align:baseline;white-space:pre-wrap">9/9/2017 at 11:59PM EST.</span><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> This deadline is for events occurring between October 1, 2017 and December 31, 2017. The application and more information about the funds are available online: &lt;<a href="http://web.mit.edu/asa/resources/large-events.html" target="_blank">http://web.mit.edu/asa/resour<wbr>ces/large-events.html</a>&gt;.</span></p><br><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to a recurring event.  You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer.  You can contact Elizabeth Thompson, &lt;<a href="mailto:erthomps@mit.edu" target="_blank">erthomps@mit.edu</a>&gt;, and Veronica Santana, &lt;<a href="mailto:verodea@mit.edu" target="_blank">verodea@mit.edu</a>&gt;, about scheduling an appointment. </span></p><br><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Any questions? Email Kelsey at &lt;<a href="mailto:asa-treasurer@mit.edu" target="_blank">asa-treasurer@mit.edu</a>&gt; </span></p><br><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">------------------------------<wbr>------------------------------<wbr>----------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please feel free to email &lt;</span><a href="mailto:asa-exec@mit.edu" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;font-family:Arial;background-color:transparent;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">asa-exec@mit.edu</span></a><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt; with any requests, questions, or other inquiries.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&lt;</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration-line:none" target="_blank"><span style="font-size:10pt;font-family:Arial;background-color:transparent;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/about/<wbr>board-members.html</span></a><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt;</span></p><div><span style="font-size:10pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><br></span></div></span></div>