<div dir="ltr"><span><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Dear Student Group Leaders,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please take note of the following announcements:</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) LEF-ARCADE Application Deadline (Due 6/11/16)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Space</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) Early Returns (Due 6/7/2016)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(4) First Year Summer Mailing List (Due 7/24/2016)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) Recruitment Rules</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(6) Fall Activities Midway (9/2/2016)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) LEF ARCADE Application Deadline (Due 6/11/16)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund Spring Cycle is 6/11/2016 at 11:59PM EST. This deadline is for events occurring between July 1, 2016 and September 30, 2016. The application and more information about the funds are available online: &lt;</span><a href="http://web.mit.edu/asa/resources/large-events.html" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/resources/large-events.html</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if you are unclear on any part of your application.  You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer.  You can contact Joel Pettigrew, &lt;</span><a href="mailto:joelp@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">joelp@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;, about scheduling an appointment.  </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Space</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA database and CAC have updated the space assignments, so every group should be able to access their assigned space (which you can find </span><a href="https://asa.mit.edu/space/" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">here</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">). Most information on space appears in the </span><a href="http://web.mit.edu/asa/resources/office-space-alloc.html" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">ASA website</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">, so please verify that first before contacting the ASA or CAC. If you were assigned space and do not appear in the database, contact </span><a href="mailto:asa-space@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-space@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">. If you have any issues with card access, contact </span><a href="mailto:cac-locks@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">cac-locks@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">. For key access, the ASA website outlines the procedure for obtaining the same.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">We ask that every group that has any issues outstanding with space that are not covered in the information above, fill out this google form (</span><a href="http://goo.gl/forms/YHsQLb5uO7sMMosJ2" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://goo.gl/forms/YHsQLb5uO7sMMosJ2</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">) describing the issue. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">We’re very sorry for the delay in attending space issues in general this semester. If you have any other questions or concerns about Space, please email &lt;</span><a href="mailto:asa-space@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-space@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) Early Returns (Applications due 6/7/2016)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you are an undergraduate student who is eligible to register for MIT in the fall, and who will be living in an undergraduate dorm during Fall 2016, you are eligible to apply for an early return. Early returns are given to a limited number of students who will be present and representing their groups during orientation at the Activities Midway, as well as participating in other student group rush events. Those students who receive an early return will need to check in with the ASA at the Activities Midway; failure to do so will result in a fine.  ASA early returns will allow students to move into their dorms on Wednesday, August 31.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Due to a limited number of early returns, we would encourage groups to obtain assistance at the midway by student members who already have an early return through other programs or live off-campus. Note that students with summer housing are entitled to continuous housing during this period without an early return.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">There are two parts to the application process for early returns, both of which can be found here: &lt;</span><a href="https://asa.scripts.mit.edu:444/applications/returns/" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">https://asa.scripts.mit.edu:444/applications/returns/</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;. The student asking for an early return must fill out the &quot;Student Application&quot; form, and an executive member of the group must fill out the &quot;Sponsoring Group Application&quot;. The two forms must be filled out by </span><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);font-weight:700;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">distinct individuals</span><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">. Again, both forms are due by 11:59pm on Tuesday, June 7.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please feel free to contact <a href="mailto:asa-exec@mit.edu" target="_blank">asa-exec@mit.edu</a> if you have any questions.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(4) First Year Summer Mailing (Due 7/26/2016)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The First Year Summer Mailing is a great opportunity to reach out to the incoming freshmen and first-year grad students! Fill out your group’s entry at &lt;<a href="https://asa.mit.edu/fysm/submit/select/" target="_blank">https://asa.mit.edu/fysm/submit/select/</a>&gt;. Incoming students will be sent a link to all of the submitted entries before they arrive on campus to virtually explore the student groups on campus.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You should submit your group’s entry before Sunday, July 24. While late entries will continue to be accepted, students will begin receiving the mailing around then. If you have questions or concerns about the First Year Summer Mailing, please email &lt;</span><a href="mailto:asa-fysm@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-fysm@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) Recruitment Rules</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA Recruitment Rules govern how student groups may recruit incoming undergraduate and graduate students.  These rules will be unchanged from last year; we encourage you to carefully read the full text, which is on our website at &lt;</span><a href="http://web.mit.edu/asa/rules/recruitment-rules.html" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/rules/recruitment-rules.html</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">In short, over the summer students may only be contacted if they have previously provided their contact information (such as at the CPW Activities Midway) or if they initiate contact with a group.  Other rules may still apply, including MIT’s harassment policies, ASA postering rules, and rules from other governing bodies such as the Panhellenic Association and Club Sports Council.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have any questions about or feedback on the recruitment rules, please email &lt;</span><a href="mailto:asa-exec@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-exec@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(6) Fall Activities Midway (9/2/2016)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA Activities Midway will take place Friday September 2, 2016 from 2:30-4:30pm in Johnson Rink . The form to apply for booth space will be available by mid-July, and will be due in early August. When the form is available, mail will be sent to this list and an announcement will be posted on our website.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have questions or concerns about the Midway, please email &lt;</span><a href="mailto:asa-midway@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-midway@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please feel free to email &lt;</span><a href="mailto:asa-exec@mit.edu" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-exec@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt; with any requests, questions, or other inquiries.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Sincerely,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&lt;</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none" target="_blank"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">&gt;</span></p><div><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"><br></span></div></span></div>