<div dir="ltr"><span id="docs-internal-guid-3cfac0fb-6057-640e-081f-1d060e1ed000"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Dear Student Group Leaders,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please take note of the following announcements:</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) Required Attendance: General Body Meeting (12/08/15)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) LEF-ARCADE Updated Policies and Winter Cycle (12/18/2015)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) </span><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">CAC's Opening of the Reservation Books</span><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) REQUIRED ATTENDANCE: GENERAL BODY MEETING (12/08/15)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">This is an announcement that the fall General Body Meeting will be held on Tuesday, December 8, at 5:30pm in room to be determined. Please arrive by 5:00pm so we can complete check-in’s and start on time. Every student group is required to send a representative, with the exception of individual FSILGs, graduate dorms, and club sports; those groups’ governance groups must still attend. Because this is a short-notice, groups that do not send a representative will incur a $25, not $50, fine, and may be suspended or de-recognized if the group has repeatedly missed GBMs. Dinner will be served.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin, or GBM proxy in the group's ASA Database entry may exercise the group's vote. Furthermore, nobody may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">All GBM proxies from previous GBMs have been cleared, so if you would like someone other than your President, Treasurer, or Group Admin to vote, you must re-designate them in the Database.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The agenda is:</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">1. Discussion on advisors</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">2. Discussion on space storage</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">3. Discussion on current website and database</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">4. Reiteration of poster policy</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">5. Updates from the Board</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have any questions or concerns, please email us at <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) LEF-ARCADE UPDATED POLICIES AND WINTER CYCLE (12/18/2015)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Effective this coming cycle, please look to the ASA Website in the near future for updated LEF-ARCADE policies. The updated policies and information should be available come 12/8/2015 11:59PM EST at the latest. Once posted, if you have any questions regarding the policies please email the ASA Treasurer <</span><a href="mailto:asa-treasurer@mit.edu" style="text-decoration:none"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-treasurer@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund Winter Cycle is 12/18/2015 at 11:59PM EST. This deadline is for events occurring between January 1, 2016 and March 31, 2016. The application and more information about the funds are available online: <<a href="http://web.mit.edu/asa/resources/large-events.html">http://web.mit.edu/asa/resources/large-events.html</a>>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to your event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. You can contact Joel Pettigrew, <</span><a href="mailto:joelp@mit.edu" style="text-decoration:none"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">joelp@mit.edu</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>, about scheduling an appointment. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) </span><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">CAC's Opening of the Reservation Books</span><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Be sure to get ready for the Campus Activities Complex’s Opening of the Reservation Books for next academic year. The process begins on Monday, 11/30/15 at 9 am.</span><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> This opening covers September 7, 2016 through May 24, 2017. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You must have an active CAC-DAPER virtual scheduling account to participate in this process. Student groups have a group account.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">This year, you will have a new template in your virtual account to cover this opening: CAC Academic Year 2016-2017 Room Request. You will not be able to build off of any pre-existing reservations.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap">Please read about the details of this opening at </span><a href="http://studentlife.mit.edu/cac/services/opening" style="text-decoration:none"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://studentlife.mit.edu/cac/services/opening</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap">. Not understanding the rules of this process can potentially create issues when you reserve.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap">Questions? Contact </span><span style="font-size:13.3333px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:campus-activities@mit.edu">campus-activities@mit.edu</a></span><span style="font-size:13.3333px;font-family:Arial;color:rgb(51,51,51);vertical-align:baseline;white-space:pre-wrap">.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">----------------------------------------------------------------------------</span></p><br><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please feel free to email <</span><span style="font-size:13.3333px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent"><a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a></span><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">> with any requests, questions, or other inquiries.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Sincerely,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none"><span style="font-size:13.3333px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13.3333px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">></span></p></span>
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