<div dir="ltr"><span id="docs-internal-guid-ab1e0232-00dc-3e26-8216-0f20c8638abe"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Dear Student Group Leaders,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please take note of the following announcements:</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) Reminder: Required Attendance: General Body Meeting (Wednesday, March 11)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Final Private Bulletin Board Allocations for 2015+2016 Cycle</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) Annual Required Membership Confirmation and Anti-Hazing Form Signing (due 3/17/15)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(4) ASA Activities Midway 4/18/15</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) ASA Postering Rules and Fining System Strictly Enforced</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">------------------------------------------------------------------------------------------------</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) REMINDER: Required Attendance: General Body Meeting (Wednesday, March 11)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">This is a reminder that the spring General Body Meeting will be held on Wednesday, March 11, at 6pm in room 34-101. The meeting will begin at 6pm; please arrive before 6pm so you will have time to check in before the meeting starts. Dinner will be provided after the meeting. Every student group is required to send a representative, with the exception of individual FSILGs and club sports; those groups’ governance groups must still attend. Groups that do not send a representative will incur a $50 fine, and may be suspended or de-recognized if the group has repeatedly missed GBMs.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin, or GBM proxy in the group's ASA Database entry may exercise the group's vote. Furthermore, nobody may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives. All GBM proxies from previous GBMs have been cleared, so if you would like someone other than your President, Treasurer, or Group Admin to vote, you must re-designate them in the Database.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">At the GBM, elections for the 2015-2016 ASA Executive Board will be held. We will elect eight positions: President, Treasurer, Secretary, two Graduate Members-at-Large (GMALs), two Undergraduate Members-at-Large (UMALs), and one Student Member-at-Large (SMAL). If you are interested in running for any of these positions, we encourage you to contact us at <<a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a>> with any questions you might have, or to learn more information about the Board’s activities. We will also be holding office hours at which current Board members will be available to talk to prospective Board members; these will be posted at <</span><a href="http://web.mit.edu/asa/about/office-hours.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have any questions or concerns, please email us at <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>>.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">------------------------------------------------------------------------------------------------</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Final Private Bulletin Board Allocations for 2015+2016 Cycle</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The final allocations for this cycle of private bulletin board space are out. You can find the final allocations here <</span><a href="http://web.mit.edu/asa/resources/bulletin-boards-2015-2016-final.pdf" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/resources/bulletin-boards-2015-2016-final.pdf</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">TIMELINE:</span></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">By March 15th, groups must take down their posters, and move into your new space if it's unoccupied. Please don't make me take down your poster for you on the 16th. DO NOT REMOVE POSTERS THAT ARE CLEARLY FOR OTHER GROUP’S PRIVATE SPACES. You may ONLY take down flyers that are in your new space. </span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">BY MARCH 22, all groups must fill thier spaces and be in compliance with space guildelines, which can be found here <</span><a href="http://web.mit.edu/asa/resources/bulletin-board-alloc.html" style="text-decoration:none"><span style="text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/resources/bulletin-board-alloc.html</span></a><span style="color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p></li></ol><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">NOTES:</span></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have a space with a locking case, I will be in touch in about a week with the plan for getting you spare keys.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have a Stata poster, or simply a high poster, you may borrow a rolling ladder from CAC (Campus Activities Complex) anytime- just stop by their office on the 5th floor of the student center.</span></p></li></ol><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">WAITLIST: </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you missed this postering cycle but would like to be on the waitlist for a board, please fill out this form: <</span><a href="http://goo.gl/forms/4LzYQqBxz6" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://goo.gl/forms/4LzYQqBxz6</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>. Groups will be pulled off the waitlist on a first-come, first-served basis. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have any questions, concerns or issues please contact </span><a href="mailto:asa-postering@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-postering@mit.edu</span></a></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(3) Annual Required Membership Confirmation and Anti-Hazing Form Signing (due 3/17/15)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">It is new time for the ASA’s annual update process. We use this to verify that all groups are active and have enough members. Additionally, by Massachusetts law, every group is required attest to having distributed a copy of the Massachusetts hazing law to its members. Finally, we also ask that groups reaffirm that they do not discriminate.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each ASA-recognized student group must have an officer listed in the ASA database complete the form at <</span><a href="https://asa.mit.edu/membership/update/" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">https://asa.mit.edu/membership/update/</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each group also must have at least five MIT student members confirm membership by filling out the form at <</span><a href="https://asa.mit.edu/membership/confirm/" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">https://asa.mit.edu/membership/confirm/</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each group should submit these forms by March 17th, 2014 at 11:59PM EDT. Late submissions will be penalized by fines (up to $150) and eventually suspension and derecognition. Groups that have been recognized in this 2014-2015 academic year do NOT need to complete this process.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If, at any time, you have questions, including about the timeline or getting extensions, please email us at </span><a href="mailto:asa-exec@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-exec@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">--------------------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(4) ASA Activities Midway 4/18/15</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">This year’s ASA Activities Midway will be held on Saturday, April 18, 2015, from 1-3pm. The Midway is a great way to show prospective undergraduates considering MIT how awesome MIT’s student groups are. The application for booth space will be released later this month, and will be sent to <<a href="mailto:asa-official@mit.edu">asa-official@mit.edu</a>>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">--------------------------------------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) ASA Postering Rules and Fining System Strictly Enforced</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The fining system for groups postering outside of designated areas will be strictly enforced starting March 15th, 2015. Postering outside of designated areas, especially on private group boards that are not your own, may result in an automatic fine. Please re-familiarize yourself with the Public Postering Guidelines found here: <</span><a href="http://web.mit.edu/asa/publicity/public-advertising-space.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/publicity/public-advertising-space.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you have any questions, please email </span><a href="mailto:asa-postering@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-postering@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">. To report a violation of these policies, please take a picture of the offense and email it to </span><a href="mailto:asa-postering@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-postering@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">_________________________________________________</span></p><br><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Sincerely,</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">></span></p><div><br></div></span>
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