<div dir="ltr"><span id="docs-internal-guid-2b8655fa-d722-946a-cef7-b694a1248845"><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) Private Poster Board Application Due</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Annual Required Membership Confirmation and Anti-Hazing Form Signing (due 3/17/15)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">(3) Reminder: Required Attendance: General Body Meeting (Wednesday, March 11)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">(4) </span><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">LEF-ARCADE (April - June) Funding Cycle Deadline (due 3/6/15)</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) Call for Humor Fund Proposals</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(1) Private Poster Board Application Due</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">This is the final reminder that Private Bulletin Board space is being reallocated for the 2015-2017 (2-year) cycle. The deadline to apply late for a board, or apply to have your board switch, is tomorrow, Monday, at midnight. This is a 2-day extension, as applications were originally due last night. Last cycles allocations, this cycle’s allocations, and all of the private board rules can be found on this website: <<a href="http://web.mit.edu/asa/resources/bulletin-board-alloc.html">http://web.mit.edu/asa/resources/bulletin-board-alloc.html</a>>. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Here is a link to the appeals application: <<a href="http://goo.gl/forms/P7Zho2kdMg">http://goo.gl/forms/P7Zho2kdMg</a>>. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">As a reminder, the remaining timeline for this round of board allocations is as follows: </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">02/17/2015: Boards Appeals applications out</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">02/28/2015: Appeals applications due</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">03/08/2015: Final allocations out, groups may start to occupy spaces that are empty and take down posters</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">03/15/2015: Posters in wrong spaces or posters not yet taken down will be collected by the Postering Chair and kept for 1 week. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">03/22/2015: Deadline for groups complying with all rules, or forfeit space. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If you ever have questions or concerns regarding boards or postering, please email </span><a href="mailto:asa-postering@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">asa-postering@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(2) Annual Required Membership Confirmation and Anti-Hazing Form Signing (due 3/17/15)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">It is now time for the ASA’s annual update process. We use this to verify that all groups are active and have enough members. Additionally, by Massachusetts law, every group is required attest to having distributed a copy of the Massachusetts hazing law to its members. Finally, we also ask that groups reaffirm that they do not discriminate.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each ASA-recognized student group must have an officer listed in the ASA database complete the form at <</span><a href="https://asa.mit.edu/membership/update/" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">https://asa.mit.edu/membership/update/</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each group also must have at least five MIT student members confirm membership by filling out the form at <</span><a href="https://asa.mit.edu/membership/confirm/" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">https://asa.mit.edu/membership/confirm/</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Each group should submit these forms by March 17th, 2014 at 11:59PM EDT. Late submissions will be penalized by fines (up to $150) and eventually suspension and derecognition. Groups that have been recognized in this 2014-2015 academic year do NOT need to complete this process.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">If, at any time, you have questions, including about the timeline or getting extensions, please email us at <a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">(3) REMINDER: Required Attendance: General Body Meeting (Wednesday, March 11)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">This is a reminder that the spring General Body Meeting will be held on Wednesday, March 11, at 6pm in room 34-101. The meeting will begin at 6pm; please arrive before 6pm so you will have time to check in before the meeting starts. Dinner will be provided after the meeting. Every student group is required to send a representative, with the exception of individual FSILGs and club sports; those groups’ governance groups must still attend. Groups that do not send a representative will incur a $50 fine, and may be suspended or de-recognized if the group has repeatedly missed GBMs.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin, or GBM proxy in the group's ASA Database entry may exercise the group's vote. Furthermore, nobody may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives. All GBM proxies from previous GBMs have been cleared, so if you would like someone other than your President, Treasurer, or Group Admin to vote, you must re-designate them in the Database.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">At the GBM, elections for the 2015-2016 ASA Executive Board will be held. We will elect eight positions: President, Treasurer, Secretary, two Graduate Members-at-Large (GMALs), two Undergraduate Members-at-Large (UMALs), and one Student Member-at-Large (SMAL). If you are interested in running for any of these positions, we encourage you to contact us at <<a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a>> with any questions you might have, or to learn more information about the Board’s activities. We will also be holding office hours at which current Board members will be available to talk to prospective Board members; these will be posted at <</span><a href="http://web.mit.edu/asa/about/office-hours.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">If you have any questions or concerns, please email us at <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(4) LEF-ARCADE (April - June) Funding Cycle Deadline (due 3/6/15)</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund is 3/6/2015 at 11:59PM EST. The deadline for submitting late applications and appeals will be 3/13/2015 at 11:59 PM EST. This deadline is for events occurring between April 1, 2015 and June 31, 2015. The application and more information about the funds are available online: <</span><a href="http://web.mit.edu/asa/resources/large-events.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/resources/large-events.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to your event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. You can contact Joel Pettigrew, <<a href="mailto:joelp@mit.edu">joelp@mit.edu</a>> about scheduling an appointment. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">You are also strongly encouraged to meet with the LEF/ARCADE board members before submitting your application by scheduling an appointment with us (contact the ASA Treasurer, <<a href="mailto:asa-treasurer@mit.edu">asa-treasurer@mit.edu</a>>) or by visiting our office hours. Please check our online calendar, <</span><a href="http://web.mit.edu/asa/about/office-hours.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">> , for LEF/ARCADE office hours, as well as general ASA office hours.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">(5) Call for Humor Fund Proposals</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Think you're funny? Prove it!</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Apply for a grant from the de Florez Fund for Humor. All members of the MIT community—students, instructors, and staff—may apply as long as the activities reach a student audience. The application deadline is March 8. For more information and the online application, visit the de Florez Fund for Humor website: <</span><a href="http://shass.mit.edu/funny" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://shass.mit.edu/funny</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">>. And follow us on Twitter: @SHASS4Students #MITdeFlorez.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">-----------------------------------------------------------</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">></span></p><div><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"><br></span></div></span><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr">~Maria Cassidy<div>Department of Civil and Environmental Engineering</div><div>Massachusetts Institute of Technology</div></div></div>
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