<div dir="ltr"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Dear Student Group Leaders,</span><br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><br>
</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please take note of the following announcements:</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) LEF-ARCADE (July - September) Funding Cycle Deadline (6/20/14)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) Changes to 5/50 Policy</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(3) Fall Activities Midway (August *29*)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(4) Space Moving Updates</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) LEF-ARCADE</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund is 6/20/2014 at 11:59PM EST. The deadline for submitting late applications and appeals will be 6/30/2014 at 11:59 PM EST. This deadline is for events occurring between July 1, 2014 and September 30, 2014. The application and more information about the funds are available online: <</span><a href="http://web.mit.edu/asa/resources/large-events.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">http://web.mit.edu/asa/resources/large-events.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">>. </span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to your event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. You can contact Alana Hamlett, <<a href="mailto:ahamlett@mit.edu">ahamlett@mit.edu</a>>, or Joel Pettigrew, <<a href="mailto:joelp@mit.edu">joelp@mit.edu</a>>, about scheduling an appointment. </span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">You are also strongly encouraged to meet with the LEF/ARCADE board members before submitting your application by scheduling an appointment with us (contact the ASA Treasurer, <<a href="mailto:asa-treasurer@mit.edu">asa-treasurer@mit.edu</a>>) or by visiting our office hours. Please check our online calendar, <</span><a href="http://web.mit.edu/asa/about/office-hours.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">>, for LEF/ARCADE office hours, as well as general ASA office hours.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) Changes to 5/50 Policy</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">As we announced at the Spring General Body Meeting, the ASA has updated its “5/50” policy. Previously, groups were required to have at least five student members, and have at least 50% of their membership be students. We are changing the latter part to require that:</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">* 50% of each group’s executive board must be students, and</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">* the group’s quorum requirement must require that at least half of the votes on each issue belong to students.</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">All groups recognized by April 1, 2014 may, if they wish, continue to operate by the old policy. The full text of the new policy is below.</span></p>
<br><br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Student groups are student activities with an active membership of at least 5 MIT students. The activity’s president and treasurer, or corresponding officers, and at least half of the members of the group's executive board or committee, must be registered MIT students. The group’s quorum requirement must include a stipulation that at least half of the votes on each issue voted at in a meeting of the group or its subcommittees must belong to students. For example, this could be accomplished by ensuring half the voters are students or by giving additional votes to the students present. This rule may be appealed and an exception granted if it is felt to be particularly deleterious (e.g., for cross-campus groups). Groups recognized before April 1, 2014 may instead operate by the old "5/50" rule [1] if they wish. In addition, student groups must give at least the same opportunities to students as to non-students, and may not give non-students preference in selection processes such as auditions and elections.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Funded student groups are student activities fulfilling all the requirements listed for basic student groups above. These activities can be directly linked to an MIT program, existing student group, or an academic department. The sponsoring party of such a group is able to provide the basic support necessary to ensure success of the group. Non-sponsor-linked activities can be funded by student governments.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">[1] The group shall have at least five student members, and at least 50% of the overall membership of the group shall be students.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(3) Fall Activities Midway (August *29*)</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The previous announcement of the date of the ASA Activities Midway was in error, as many of you noticed. The Midway will take place in the afternoon of Friday, August *29*. The form to apply for booth space will be available by mid-July, and will be due in early August. When the form is available, mail will be sent to this list and an announcement will be posted on our website.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(4) Space Moving Updates</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">We apologize for the delay for many groups in getting moving instructions from the ASA. Between the transition to newly elected ASA board members and the end of the semester, things have been moving more slowly than we had hoped. We thank those groups that have begun or completed their moves already.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">We have sent out the first wave of emails to the groups who can move immediately, without waiting for other groups. Other groups should expect to receive email from us by late June or early July, and move in July or early August, in order to get all of the moves completed by the end of the summer. If you have any questions, please email </span><a href="mailto:asa-space@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">asa-space@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span></p>
<br><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Sincerely,</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The ASA Executive Board</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">></span></p>
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