<div dir="ltr"><span id="docs-internal-guid-1bc5688a-2d88-9d17-52a1-52e518105e1e"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;font-family:Arial;font-size:13px;white-space:pre-wrap;line-height:1.15">Dear Student Group Leaders,</span><br>
</p><br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please take note of the following announcements:</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">1. Space Assignments Available</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">2. Message from ASA President</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">3. Group Recognition Deadline (2/19/2014)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">4. LEF/ARCADE Deadline (3/3/2014)</span><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:rgb(255,255,0);vertical-align:baseline;white-space:pre-wrap"></span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(1) Space Assignments Available</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The ASA is pleased to present our space assignments. A map of the assignments (excluding lockers) can be found here: <<a href="http://web.mit.edu/asa/resources/office-space-alloc.html">http://web.mit.edu/asa/resources/office-space-alloc.html</a>>.</span><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,0);vertical-align:baseline;white-space:pre-wrap"></span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The assignments in detail -- including which groups are vacating and entering a space -- are here: <</span><a href="https://docs.google.com/spreadsheet/ccc?key=0AkdzIiUTcfZ7dHIxQTFZYy0xZEdmZTRZSTg2NDNTNGc&usp=sharing" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">https://docs.google.com/spreadsheet/ccc?key=0AkdzIiUTcfZ7dHIxQTFZYy0xZEdmZTRZSTg2NDNTNGc&usp=sharing</span></a><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">To appeal, please send a brief written explanation of your appeal to <</span><a href="mailto:asa-exec@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">asa-exec@mit.edu</span></a><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">> before 2/17/2014. Once appeals are over and categorizations have been finalized, we will send information about moving. </span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(2) Message from ASA President</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Dear Student Groups,</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">In the email above, we announce the space allocations for the next two years, approximately six weeks behind schedule. I understand that many groups are frustrated with our lateness, and rightfully so; we committed to a timeline, and failed to live up to that commitment. I apologize for that, completely and without excuses. However, while I do not take this fault lightly, I want to explain why we are late -- I know there may be no sufficient justification, but though I am not asking you to forgive what happened, I believe it is important that you understand why it did. </span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The Association of Student Activities has a ten-person board, at least in theory. Between these ten people, we recognize new groups, allocate events funding, office space, and bulletin board space, interface between student groups and various parts of the administration, run the Midways, ensure student groups are fulfilling their legal obligations, and maintain the ASA Database to make room reservations and financial processes easier. However, over the past year, we have operated with only slightly over a half-full Board. We have had to prioritize which responsibilities to meet in a timely manner and which to fulfill late, in a desperate attempt to drop none of them completely.</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">At the General Body Meeting last fall, when we announced the timeline for the space allocation cycle, we attempted to hold an election to fill one of the empty slots, but had no candidates. At that time, I warned you all that we may be a little late, although I did not anticipate how late. I reminded you that all of us on the Board are students and volunteers, and told you that I would never ask anyone on the Board to sacrifice their academics or health for ASA work. I have held true to that, and I do not regret or apologize for it, although I am deeply sorry for the result.</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">In mid-March, we will hold elections for the 2014-2015 ASA Executive Board. If you are upset at our deficiencies, I urge you to channel that frustration productively into improving it; I am happy to meet with you to discuss joining the Board, as are the other members of the Board. </span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Rachel Keeler</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Association of Student Activities</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">January 2012 -- Present</span><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(3) Group Recognition Deadline (2/19/2014)</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The next group recognition cycle is February 19, 2014 at 11:59PM EDT. Those who are interested in applying for a new student group should apply at</span><a href="http://web.mit.edu/asa/start/index.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> <</span><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/start/index.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">If you have any questions, please contact <</span><a href="mailto:asa-groups@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">asa-groups@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(4) LEF/ARCADE Deadline (3/3/2014)</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund is 3/3/2014 at 11:59PM EDT. This deadline is for events occurring between April 1, 2014 and June 30, 2014. The application and more information about the funds are available online: <<a href="http://web.mit.edu/asa/resources/large-events.html">http://web.mit.edu/asa/resources/large-events.html</a>>.</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to your event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. You can contact Alana Hamlett, <<a href="mailto:ahamlett@mit.edu">ahamlett@mit.edu</a>>, or Joel Pettigrew, <<a href="mailto:joelp@mit.edu">joelp@mit.edu</a>>, about scheduling an appointment. </span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">You are also strongly encouraged to meet with the LEF/ARCADE board members before submitting your application by scheduling an appointment with us (contact the ASA Treasurer, <<a href="mailto:asa-treasurer@mit.edu">asa-treasurer@mit.edu</a>>) or by visiting our office hours. Please check our online calendar, <<a href="http://web.mit.edu/asa/about/office-hours.html">http://web.mit.edu/asa/about/office-hours.html</a>>, for LEF/ARCADE office hours, as well as general ASA office hours.</span><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><</span><a href="http://web.mit.edu/asa/about/board-members.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">></span></p>
<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span></span></div>