<div dir="ltr"><span id="docs-internal-guid-4e03f916-1429-2b61-feb9-a1dbb55b1a79"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;color:rgb(0,0,0);font-family:Arial;font-size:13px;white-space:pre-wrap;line-height:1.15">Dear Student Group Leaders,</span><br>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please take note of the following announcements:</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(1) Recruitment Rules Survey</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(2) ASA Treasurer Position Open</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(3) Fall GBM Scheduled (10/1/2013)</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(4) SAO Financial Signatory Training</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(5) Midway Thank-You</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(6) Use of Chalk Spray Paint </span></p><br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p><br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(1) Recruitment Rules Survey</span></p><br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Unlike previous years, the ASA did not have a recruitment moratorium for the three weeks preceding the Activities Midway, although the ASA did keep the Spring-Summer rules. Since removing the moratorium was an experiment, we would like to see how this lift affected groups. Ultimately, this survey&#39;s results will factor into the ASA&#39;s decisions on recruitment rules next year, including the decision on whether or not to bring back the moratorium.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please take our survey here: &lt;</span><a href="https://docs.google.com/forms/d/1tETKvQWTFRBGAmATxmkMEbWs3XhHlGNap1ryQ4FBcXw/viewform" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">https://docs.google.com/forms/d/1tETKvQWTFRBGAmATxmkMEbWs3XhHlGNap1ryQ4FBcXw/viewform</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt;</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please fill out as much or as little as you want. All questions are optional to complete.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">If you have any questions, please contact &lt;<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>&gt;.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(2) ASA Treasurer Position Open</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Jacobi Vaughn, who was elected ASA treasurer in April, has resigned. Cory Hernandez has been appointed interim treasurer in accordance with Article IV, Section 4 of our Operating Guidelines. </span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">An election for the treasurer position will be held at the General Body Meeting in October. The position will last until the spring GBM, which is expected to be in March 2014. If you are interested in holding the position, please contact &lt;</span><a href="mailto:asa-exec@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">asa-exec@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt;.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The main duties of the ASA treasurer include chairing the LEF/ARCADE funding board, processing RFPs, and managing the ASA budget. The treasurer also sits on the UA Finboard and the GSC Funding Board. The time commitment is around five hours per week.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">If you have questions about the treasurer position, please see our </span><a href="http://web.mit.edu/asa/rules/asa-guidelines.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Operating Guidelines</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> (&lt;<a href="http://web.mit.edu/asa/rules/asa-guidelines.html">http://web.mit.edu/asa/rules/asa-guidelines.html</a>&gt;) or contact &lt;<a href="mailto:asa-treasurer@mit.edu">asa-treasurer@mit.edu</a>&gt;.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(3) Fall GBM Scheduled 10/1/2013 6:30pm -- *attendance required*</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The Fall ASA General Body Meeting (GBM) will be on Tuesday, October 1, in 54-100. Check-in and dinner will start at 6pm; the meeting will begin promptly at 6:30pm, so please make sure to arrive well before 6:30pm to allow enough time to check in and get food.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">All student groups must have at least one representative in attendance. If a student group does not attend and check-in with the ASA Exec Board at the meeting, that group will incur a $50 fine, and may be suspended if this is the second consecutive GBM missed by the group or de-recognized if more than two consecutive GBMs have been missed in the past.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin, or GBM proxy in the group&#39;s ASA Database entry may exercise the group&#39;s vote. Furthermore, nobody may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">*Currently, no student groups have GBM proxies listed in the database*; if you had designated one for a previous GBM, it *has been cleared*. If you would like someone other than your president, treasurer, or group admin to vote at the GBM, you must designate them as a GBM proxy in the ASA database *by 11:59pm, 9/30/13.*</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Note: club sports and FSILGs are excused from this meeting as they may be represented by their respective governing organizations; however, these groups are eligible to receive a vote if they send a representative.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The tentative agenda is:</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">1. Updates from the Board, including upcoming space allocations cycle</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">2. Elections for Treasurer and Undergraduate Member-at-Large (in that order)</span></p>

<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">3. Proposed revision to 5/50 rule</span></p>

<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">4. Proposed revision to group categorization system</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(4) SAO Financial Signatory Training</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">During September, the Student Activities Office will be providing financial trainings for signatories of student groups. As the financial processes at MIT can be complicated, it is essential that at least one representative (e.g., your Treasurer) be knowledgeable of this process. Therefore, attendance is required at at least one of the upcoming financial training sessions. </span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Furthermore, the UA and GSC funding boards require that groups applying to them have a President or Treasurer who has attended an SAO Financial Signatory Training.  If you have questions about this requirement, please contact the relevant funding boards at &lt;<a href="mailto:finboard@mit.edu">finboard@mit.edu</a>&gt; (UA Finboard) or &lt;</span><a href="mailto:gsc-treasurer@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">gsc-treasurer@mit.edu</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt; (GSC Funding Board).</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">The trainings are from 6-7:30pm on September 16-19, 2013 in 4-237. September 16 and 17 will be for Finboard and GSC funded groups. September 18 will be for residence halls. September 19 will be for club sports.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Please visit the SAO website &lt;<a href="http://studentlife.mit.edu/sao/finance/training">http://studentlife.mit.edu/sao/finance/training</a>&gt; for additional information or contact Colin Codner &lt;<a href="mailto:cmcodner@mit.edu">cmcodner@mit.edu</a>&gt; in the Student Activities Office.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(5) Midway Thank-You</span></p>
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<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">A huge thank you to all of the groups for making this year’s midway such a success! It was great to see the ice rink packed with so many energetic groups and incoming students. It was a pleasure to work with all of you and I hope the midway was a rewarding experience for all involved. </span></p>

<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">-Emily Moberg on behalf of the ASA Midway Organizers</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">(6) Use of Chalk Spray Paint</span></p>
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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">MIT Facilities would like to ask that groups not use chalk spray paint to advertise for their group’s events. Use of chalk spray paint can cause long-lasting damage even if it’s not permanent. Thus, there might be high cleaning costs that your group would ultimately have to cover.</span></p>

<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><br class="">

For further information on the ASA’s advertising rules, please see &lt;</span><a href="http://web.mit.edu/asa/publicity/public-advertising-space.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/publicity/public-advertising-space.html</span></a><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">&gt;.</span></p>

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<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Please feel free to email &lt;<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>&gt; with any requests, questions, or other inquiries.</span></p>

<br><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p>

<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">

<span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">&lt;<a href="http://web.mit.edu/asa/about/board-members.html">http://web.mit.edu/asa/about/board-members.html</a>&gt;</span></p>

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