<span id="docs-internal-guid-28942892-373f-c3ed-6074-1c3f074df2ef"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Dear Student Group Leaders,</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please take note of the following announcements:</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(1) Fall Midway Application Now Open (Submit by 8/21/2013 at 5pm) & Time Change</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(2) Group Recognition Deadline (9/15/13)</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(3) Room Access Reset</span></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(4) REMINDER: First Year Summer Mailing (Late Entries Still Accepted)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(5) REMINDER: 2013 Recruitment Rules Changed</span></p><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(1) Fall Midway Application Open (due 8/21/2013)</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The ASA is now accepting applications for Orientation Midway space and performance times. The Midway is on Friday, August 30th from *2:30PM-4:30PM*. Please note the time change.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">By signing up for a booth, you are committing to have it staffed the entire time. Please note the following:</span></p>
<ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap">If your booth is not staffed *at any point* during that 2 hour period, your group may be fined $25.</span></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap">Additionally, groups are required to stay within arms’ reach of their table at all points and may be fined $50 for non-compliance. </span></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap">Groups are required to be checked in by 2:10pm; groups that are late may be fined $25.</span></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:13px;font-family:Arial;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap">Groups will be allowed to access the space starting at 1:45pm. If your group cancels less than 24 hours before the Midway, your group may be fined $50.</span></p>
</li></ul><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Applications for Midway space and performance times are due by August 21, 2013 at 5PM EDT. We will release the allocations of space and performance times by August 26, 2013. We cannot guarantee all groups space, although we will do our best to accommodate as many groups as possible. </span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The Midway application can be found at <</span><a href="https://docs.google.com/forms/d/1Zj63Z45MMjrhIJvwVoUvRj5qBQxoeXMy1opX4RapLOU/viewform" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">https://docs.google.com/forms/d/1Zj63Z45MMjrhIJvwVoUvRj5qBQxoeXMy1opX4RapLOU/viewform</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please contact <</span><a href="mailto:asa-midway@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">asa-midway@mit.edu</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">> if you have any questions.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(2) Group Recognition Fall Cycle Deadline (9/15/2013)</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The next group recognition cycle is September 15, 2013 at 11:59PM EDT. Those who are interested in applying for a new student group should apply at</span><a href="http://web.mit.edu/asa/start/index.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"> </span><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/start/index.html</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">If you have any questions, please contact <</span><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:asa-groups@mit.edu">asa-groups@mit.edu</a></span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">(3) Room Access Reset</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">As of now, all of the signatories listed in the ASA Database who have access to lockers and offices have been updated by the Campus Activities Complex (CAC). All old signatories have been wiped clean.</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(4) REMINDER: First Year Summer Mailing</span></p><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The First Year Summer Mailing is a great opportunity to reach out to the incoming freshmen and first-year grad students! Fill out your group’s entry at <<a href="https://asa.mit.edu/fysm/submit/select/">https://asa.mit.edu/fysm/submit/select/</a>>. Incoming students will be sent a link to all of the submitted entries before they arrive on campus to virtually explore the student groups on campus.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Late entries will continue to be accepted. Students will begin receiving the electronic mailing in the next couple of days, and will peruse the entries throughout August. If you have questions or concerns about the First Year Summer Mailing, please email <</span><a href="mailto:asa-fysm@mit.edu" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">asa-fysm@mit.edu</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">----------------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(5) REMINDER: Recruitment Rules Have Changed</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">*Please note that this is not an update from our last announcement, but rather just a reminder.*</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The recruitment rules for 2013 have been finalized. We encourage you to carefully read the full text, which is on our website at <</span><a href="http://web.mit.edu/asa/rules/recruitment-rules.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/rules/recruitment-rules.html</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">>.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">In short, the rules for summer are unchanged: new students may only be contacted if they have previously provided their contact information (such as at the CPW Activities Midway) or if they initiate contact with a group. </span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">However, there will be no recruitment moratorium this year. As a reminder, the previous moratorium disallowed contacting incoming students and holding recruiting events during the three weeks leading up to the Fall Midway; these type of activities are no longer restricted during that period.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">We would like to remind groups that while no ASA recruitment rules will apply during this period, other rules may apply. Groups should consider:</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">* postering rules are still in effect, as described on <</span><a href="http://web.mit.edu/asa/publicity/public-advertising-space.html" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/publicity/public-advertising-space.html</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">></span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">* the MIT rules on harassment are always in effect, and are described here: <</span><a href="http://studentlife.mit.edu/mindandhandbook/policiesandprocedures/harassment" style="text-decoration:none"><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">http://studentlife.mit.edu/mindandhandbook/policiesandprocedures/harassment</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">></span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">* REX and Orientation will be taking place during this period, and space reservations may be limited</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">* some governing councils, like the Club Sports Council or the Panhellenic Association, may have rules that govern their members or member groups</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please also remember that this is an experiment. We appreciate any feedback on the recruitment rules to help us decide whether we repeat this experiment, including information about overly aggressive groups, ways this has helped your group, or anything else you think is relevant. We will decide whether to continue without recruitment rules based on how successful groups are at recruiting and how overwhelmed incoming students are, among other factors. We will use feedback over the summer and in a fall survey, as well as our experience, to make that determination.</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">*Please note that this is not an update from our last announcement, but rather just a reminder.*</span></p>
<br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span></p>
<br><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"></span><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"><<a href="http://web.mit.edu/asa/about/board-members.html">http://web.mit.edu/asa/about/board-members.html</a>></span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span></p>
<div><span style="font-size:13px;font-family:Arial;background-color:rgb(255,255,255);vertical-align:baseline;white-space:pre-wrap"><br></span></div></span><div><br></div>-- <br>Emily A. Moberg<br>MIT / Woods Hole Oceanographic Institution<br>
Joint Program Student<br>Biological Oceanography<br><br><br>