<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline" id="internal-source-marker_0.2809241206246479">Dear Student Group Leaders,</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please take note of the following announcements:</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) Spring General Body Meeting 3/20/13 6:30pm -- *attendance required*</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) ASA Elections Information</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(3) Public Constitutions</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) Spring General Body Meeting 3/20/13 6:30pm -- *attendance required*</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The
Spring ASA General Body Meeting (GBM) will be on Wednesday, March 20,
in 32-123. Check-in and dinner will start at 6:30pm; the meeting will
begin promptly at 7pm, so please make sure to arrive well before 7:00 to
allow enough time to check in and get food.</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">All
student groups must have at least one representative in attendance. If a
student group does not attend and check-in with the ASA Exec Board at
the meeting, that group will incur a $50 fine, and may be suspended if
this is the second consecutive GBM missed by the group or de-recognized
if more than two consecutive GBMs have been missed in the past.</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Any
member may check in for a group, and a member may check in for more
than one group. However, only students listed as president, treasurer,
group admin, or GBM proxy in the group's ASA Database entry may exercise
the group's vote. Furthermore, nobody may exercise the vote of more
than one group, and each group has only one vote even if they send
multiple representatives.</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*Currently,
no student groups have GBM proxies listed in the database*; if you had
designated one for a previous GBM, it *has been cleared*. If you would
like someone other than your president, treasurer, or group admin to
vote at the GBM, you must designate them as a GBM proxy in the ASA
database *by 11:59pm, 3/19.*</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Note:
club sports and FSILGs are excused from this meeting as they may be
represented by their respective governing organizations; however, these
groups are eligible to receive a vote if they send a representative.</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The tentative agenda is:</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">1. Updates from the Board</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">2. Elections for President, Treasurer, Secretary, GMALs, UMALs, SMAL (in that order)</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) ASA Elections Information</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">At
the GBM, we will hold elections for the 2013-2014 ASA Executive Board.
There are ten members on the Board, eight of whom will be elected on
March 20 (the other two are representatives from the Undergraduate
Association and the Graduate Student Council). Those eight positions
are:</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*President
-- According to the ASA Operating Guidelines, “The president shall
preside at all meetings of the ASA and of its Executive Board. The
president shall also be the outside representative of the ASA in all
matters. The president will call Executive Board and General Body
meetings as necessary. In the event of a tie, may cast a vote at
Executive Board meetings and General Body meetings.”</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*Treasurer
-- According to the ASA Operating Guidelines, “The treasurer shall be
responsible for the finances of the ASA and of its Executive Board. This
officer shall become a voting member of the UA Finance Board and of the
GSC Funding Board unless they do not meet qualifications set forth by
the respective board. The treasurer shall also be the chair of the Large
Event Funds (LEF) funding board and the Assisting Recurring Cultural
And Diversity Events (ARCADE) funding board.”</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*Secretary
-- According to the ASA Operating Guidelines, “The secretary shall keep
minutes of all meetings and handle all correspondence of the ASA and
its Executive Board.”</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*Two Graduate Members-at-Large</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*Two Undergraduate Members-at-Large</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">*One Student Member-at-Large</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The
members-at-large serve as chairs and participants in the many working
groups of the ASA, including new group recognition, group communication
and maintenance, bulletin boards, office and locker space, and running
the fall and spring Midways. </span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">If
you are interested in running for any of these positions, we encourage
you to contact us at <<a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a>> with any questions you
might have, or to learn more information about the Board’s activities.
If you would like to submit a slide for your candidacy to be shown at
the GBM, you may email it to the same address.</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The
current Exec Board will be holding open office hours, and we welcome
anyone interested in getting more involved with the ASA to drop by our
office, W20-401. They can be found on our calendar here: <</span><a href="http://web.mit.edu/asa/about/office-hours.html"><span style="font-size:13px;font-family:Arial;color:#1155cc;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">>.</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Note that the other two positions on the Board are appointed by the UA and the GSC.</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(3) Public Constitutions</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The
ASA has decided that the constitutions for all ASA-recognized student
groups must be publicly visible. We hope this will help prospective and
current group members understand how each group works, as well as
allowing the ASA to maintain copies of each group's constitution. </span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">If
this will be a hardship for your group, or you have a good reason why
your group should not have a public constitution, please let us know at
<<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> by March 20th, 2013 .</span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please feel free to email <<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>> with any requests, questions, or other inquiries.</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"></span><br><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Sincerely,</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The ASA Executive Board</span><br>
<span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><<a href="http://web.mit.edu/asa/about/board-members.html">http://web.mit.edu/asa/about/board-members.html</a>></span><br>