<b style="color:rgb(34,34,34);background-color:rgb(255,255,255);font-family:'Times New Roman';font-size:medium;font-weight:normal"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Dear Student Group Leaders,</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please take note of the following announcements:</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(1) CAC Opening Books for 2013-2014 Academic Year, November 26, 2012</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(2) Card Readers on Student Center, November 20, 2012</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(3) Annual Required Membership Confirmation and Anti-Hazing Form Signing</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(4) Private Bulletin Board Application and Allocation Process</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(5) Holiday Closings</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(6) LEF/ARCADE Deadline, November 25, 2012</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(1) CAC Opening Books for 2013-2014 Academic Year</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">On Monday, November 26, 2012 at 9 am the Campus Activities Complex will open their reservation books for the year from July 1, 2013 to June 30, 2014.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"> </span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Your group can book space for:</span><br>
<p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Concerts</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Parties</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Lectures</span></p>
<p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Cultural Events</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Conferences</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Weekly Meeting Space</span></p>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">This process will be similar to last year. Special Note: Walker Memorial/Morss Hall will be available for all of next year. For more details on the process, </span><a href="http://studentlife.mit.edu/cac/services/opening" target="_blank" style="color:rgb(17,85,204)"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">http://studentlife.mit.edu/cac/services/</span><span style="font-size:13px;font-family:Arial;color:rgb(34,34,34);vertical-align:baseline;white-space:pre-wrap">opening</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">. This process is virtual, so you will be using your virtual scheduling account. </span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"> </span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Only a few events can be booked at first, so it is strongly encouraged that you look at the information on the web to avoid problems and denials.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"> </span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">If you have any questions or concerns, please contact Jennifer Smith (<a href="mailto:jbsmith@mit.edu" target="_blank" style="color:rgb(17,85,204)">jbsmith@mit.edu</a>) in the CAC.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(2) Card Readers on Student Center</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Beginning next Tuesday morning, November 20, at 1AM, the CAC will initiate the locking the Student Center perimeter doors nightly, between 1AM to 6 AM, on a 7-days per week, on-going basis. Valid MIT ID holders will be able to access the building during those hours through the proximity card readers on the back perimeter doors (adjacent to the Bank of America ATMs) and the front perimeter doors (closest to the</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">MIT Federal Credit Union).</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(3) Annual Required Membership Confirmation and Anti-Hazing Form Signing</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">It is now time for the ASA’s annual update process. We use this to verify that all groups are active and have enough members. Additionally, by Massachusetts law, every group is required attest to having distributed a copy of the Massachusetts hazing law to its members. Finally, we also ask that groups reaffirm that they do not discriminate.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Each ASA-recognized student group must have an officer listed in the ASA DB complete the form at</span><a href="https://asa.mit.edu:444/membership/update/" target="_blank" style="color:rgb(17,85,204)"><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;text-decoration:initial;font-family:Arial"> </span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">https://asa.mit.edu/membership/update/</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Each group also must have at least five MIT student members confirm membership by filling out the form at</span><a href="https://asa.mit.edu:444/membership/confirm/" target="_blank" style="color:rgb(17,85,204)"><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;text-decoration:initial;font-family:Arial"> </span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">https://asa.mit.edu/membership/confirm/</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Each group should submit these forms by November 27, 2012. Late submissions will be penalized by fines (up to $150) and eventually suspension and derecognition.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">If, at any time, you have questions, including about the timeline or getting extensions, please email us at </span><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:asa-exec@mit.edu" target="_blank" style="color:rgb(17,85,204)">asa-exec@mit.edu</a></span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(4) Private Bulletin Board Application and Allocation Process</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The time has come for our biannual reallocation of all private student group bulletin boards across campus. Every group (even those which already have a board) must fill out the application if they are interested:</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><</span><a href="https://asa.scripts.mit.edu:444/applications/boards/boards.php" target="_blank" style="color:rgb(17,85,204)"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">https://asa.scripts.mit.edu:444/applications/boards/boards.php</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The process of allocations is outlined as follows:</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Applications Due: December 15th</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Allocation decisions released: January 14th</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Appeals Due: January 25th</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Final Allocations released: February 1st</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">If your group currently has a board: It must be removed by the appeals date (Jan 25th). There will be a $50 fine for posters which are not down by the final allocation date (Feb 1st).</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The period when all of the boards are empty (Jan 25th to Feb 14th) will have more stringent enforcement of the rule against public postering on allocated spaces. In particular, fines for this will be $50 dollar per offense with no warning.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">If your group receives a board: The new poster must be up by two weeks after the allocation (Feb 15th). There will be a $25 fine if it is still not up a week later (Feb 22nd), and the board will be reallocated a week later (Mar 1st) if it is still not properly filled. All boards must meet a list of criteria at <</span><a href="http://web.mit.edu/asa/resources/pdf/asa_boards_responsibilities.pdf" target="_blank" style="color:rgb(17,85,204)"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/resources/pdf/asa_boards_responsibilities.pdf</span></a><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">>.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please note that funded student groups have priority in getting a board.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Any questions about the application or this process should be sent to </span><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:asa-boards@mit.edu" target="_blank" style="color:rgb(17,85,204)">asa-boards@mit.edu</a></span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(5) Holiday Closings</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Kresge, MIT Chapel, and the Religious Activities Center will be closed and secured at 6PM on Wednesday, Nov. 21. They will reopen on Saturday morning, November 24, at 8AM or as needed</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The Student Center will operate as follows:</span><br>
<p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Wednesday, November 21, closure at 11:00PM</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt">
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Thursday, November 22 (Thanksgiving) closed</span></p><p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Friday, November 23 (MIT Holiday) closed</span></p>
<p dir="ltr" style="text-indent:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">--Saturday, November 24 re-open at 7:00AM</span></p><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Walker will remain accessible as it cannot be physically secured</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">(6) LEF/ARCADE Deadline November 25, 2012</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) fund is Sunday, 25 November at 11:59 pm. This deadline is for events occurring between 1 January 2013 and 31 March 2013. The application and more information about the funds are available online: <</span><a href="http://web.mit.edu/asa/resources/large-events.html" target="_blank" style="color:rgb(17,85,204)"><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">http://web.mit.edu/asa/resources/large-events.html</span></a><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">>.</span><br>
<span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial"></span><br><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to your event. You can contact Alana Hamlett (</span><span style="vertical-align:baseline;color:rgb(17,85,204);font-size:13px;white-space:pre-wrap;font-family:Arial"><a href="mailto:ahamlett@mit.edu" target="_blank" style="color:rgb(17,85,204)">ahamlett@mit.edu</a></span><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">) and Joel Pettigrew (</span><span style="vertical-align:baseline;color:rgb(255,102,0);font-size:12px;white-space:pre-wrap;font-family:Arial;font-weight:bold"><a href="mailto:joelp@MIT.EDU" target="_blank" style="color:rgb(17,85,204)">joelp@MIT.EDU</a>) </span><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">about scheduling an appointment.</span><br>
<span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial"></span><br><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">You are also strongly encouraged to meet with the LEF/ARCADE board members before submitting your application by scheduling an appointment with us (contact the ASA Treasurer, </span><span style="vertical-align:baseline;color:rgb(17,85,204);font-size:13px;white-space:pre-wrap;font-family:Arial"><a href="mailto:asa-treasurer@mit.edu" target="_blank" style="color:rgb(17,85,204)">asa-treasurer@mit.edu</a></span><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">) or visiting our office hours. Office hours will generally be held 7:00pm - 8:00pm on Thursdays, but please check our online calendar, <</span><a href="http://web.mit.edu/asa/about/office-hours.html" target="_blank" style="color:rgb(17,85,204)"><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">http://web.mit.edu/asa/about/office-hours.html</span></a><span style="vertical-align:baseline;font-size:13px;white-space:pre-wrap;font-family:Arial">>, for additional hours and cancellations before coming.</span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">---------------------------------------</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Please feel free to email </span><span style="font-size:13px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"><a href="mailto:asa-exec@mit.edu" target="_blank" style="color:rgb(17,85,204)">asa-exec@mit.edu</a></span><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"> with any requests, questions, or other inquiries.</span><br>
<span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"></span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span><br><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">The ASA Executive Board</span><br>
<a href="http://web.mit.edu/asa/about/board-members.html" target="_blank" style="color:rgb(17,85,204)"><span style="font-size:13px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap">http://web.mit.edu/asa/about/board-members.html</span></a></b>