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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Dear Student Group Leaders,</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Please take note of the following announcements:</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>1. ASA General Body Meeting - Tuesday, 4/17 - group attendance required</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>2. GBM Voting Information - NEW</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>3. ASA Executive Board Elections Information</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>-------------------</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>1. ASA General Body Meeting - Tuesday, 4/17 - group attendance required</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>The Spring ASA General Body Meeting will be on Tuesday 4/17 in Morss Hall, on the first floor of Walker Memorial. Food will start at 6:00pm and the meeting will begin at 6:30pm. The main agenda item will be elections for the 2012-2013 ASA Executive Board. Other agenda items include:</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- reminders about updating group information and demonstration of the new ASA Database</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- overview of finances - logistics and funding sources</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- update on Walker Memorial Assessment Team</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>All groups are required to send a representative to this meeting. GBMs are the primary way for the ASA and student groups to communicate in person and they serve as an opportunity for groups to check-in with ASA and vice-versa. Groups that do not send a representative may face consequences including but not limited to warnings, fines, resource restrictions, and derecognition for inactivity. A single person may represent multiple groups, but they will only have one vote. </span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Note: club sports and FSILGs are excused from this meeting as they may be represented by their respective governing organizations; however, these groups are eligible to receive a vote if they send a representative.</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>-------------------</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>2. GBM Voting Information - NEW</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>In accordance with the ASA Operating Guidelines, to be a voting representative for a group an individual must be the group president or designee. We will be checking that an individual is listed in that group’s Database entry as President or a designee by being listed as Treasurer, Group Admin, or GBM Proxy. The Database can be updated at https://asa.mit.edu/.</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>An individual may sign in for multiple groups. Each individual will only receive one vote, and must designate which group they will be voting for at sign-in. Each group receives at most one vote.</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>-------------------</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>3. ASA Executive Board Elections Information</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>At the upcoming GBM, student groups will be electing the ASA Executive Board for 2012-2013. This includes elections for: President, Treasurer, Secretary, two Graduate Members-at-Large, two Undergraduate Members-at-Large, and one Student Member-at-Large. </span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Together, Board members are responsible for:</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- advocacy on behalf of student groups</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- allocation of resources among student groups</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- oversight of student group activity (including recognition and derecognition)</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- student group arbitration and support</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- organization of events such as the Activities Midways</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>- establishing and enforcing policies for student groups</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Office hours focused on elections are being held by current Board members for individuals to learn more about the different Board positions, to discuss running in elections, and ask any questions. The last session is Tuesday (4/17) from 2-3:30pm in W20 PDR 3.</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Candidates may submit their names, or nominations may be made by email, to asa-elect@mit.edu before the General Body Meeting. Additionally, candidates may announce their candidacy at the meeting or may be nominated at that time. Candidates that want to may submit an information/platform slide to be shown at the meeting. These should be sent asa-elect@mit.edu before 12pm on the day of the meeting. At the meeting, candidates will have two minutes to speak and there will be time for questions from the general body.</span><span style='font-size:13.5pt;color:black'><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>More details about ASA Executive Board positions and elections are posted at:</span><span style='font-size:13.5pt;color:black'><a href="http://mit.edu/asa/about/elections.html"><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black;text-decoration:none'> </span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:#1155CC'>http://mit.edu/asa/about/elections.html</span></a><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>-------------------</span><span style='font-size:13.5pt;color:black'><br><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Please feel free to email<br>asa-exec@mit.edu with any requests, questions, or other inquiries.</span><span style='font-size:13.5pt;color:black'><br><br><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>Sincerely,</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>The ASA Executive Board</span><span style='font-size:13.5pt;color:black'><br></span><span style='font-size:11.5pt;font-family:"Arial","sans-serif";color:black'>http://web.mit.edu/asa/about/board-members.html</span><o:p></o:p></p></div></body></html>