[ASA-Official] Required Membership Confirmation and Anti-Hazing Agreement; Bulletin Board Applications; LEF/ARCADE Deadline 11/25

[Rachel Keeler]

Dear Student Group Leaders,

Please take note of the following announcements:

(1) Annual Required Membership Confirmation and Anti-Hazing Form Signing
(2) Private Bulletin Board Application and Allocation Process
(3) LEF/ARCADE Deadline Sunday, November 25, 2012

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(1) Annual Required Membership Confirmation and Anti-Hazing Form Signing

It is now time for the ASA's annual update process. We use this to
verify that all groups are active and have enough members.
Additionally, by Massachusetts law, every group is required attest to
having distributed a copy of the Massachusetts hazing law to its
members.

Each ASA-recognized student group must have an officer listed in the
ASA DB complete the form at https://asa.mit.edu/membership/update/.

Each group also must have at least five MIT student members confirm
membership by filling out the form at
https://asa.mit.edu/membership/confirm/.

Each group should submit these forms by November 27, 2012. Late
submissions will be penalized by fines (up to $150) and eventually
suspension and derecognition.

If, at any time, you have questions, including about the timeline or
getting extensions, please email us at asa-exec at mit.edu.

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(2) Private Bulletin Board Application and Allocation Process

The time has come for our biannual reallocation of all private student
group bulletin boards across campus. Every group (even those which
already have a board) must fill out the application if they are
interested:

<https://asa.scripts.mit.edu:444/applications/boards/boards.php>

The process of allocations is outlined as follows:
Applications Due: 				December 15th
Allocation decisions released:	 	January 14th
Appeals Due: 					January 25th
Final Allocations released:			February 1st

If your group currently has a board: It must be removed by the appeals
date (Jan 25th). There will be a $50 fine for posters which are not
down by the final allocation date (Feb 1st).

The period when all of the boards are empty (Jan 25th to Feb 14th)
will have more stringent enforcement of the rule against public
postering on allocated spaces. In particular, fines for this will be
$50 dollar per offense with no warning.

If your group receives a board: The new poster must be up by two weeks
after the allocation (Feb 15th). There will be a $25 fine if it is
still not up a week later (Feb 22nd), and the board will be
reallocated a week later (Mar 1st) if it is still not properly filled.
 All boards must meet a list of criteria at
<http://web.mit.edu/asa/resources/pdf/asa_boards_responsibilities.pdf>.

Any questions about the application or this process should be sent to
asa-boards at mit.edu.

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(3) LEF/ARCADE Deadline Sunday, November 25, 2012

The deadline to submit applications to the Large Event Fund (LEF) and
the Assisting Recurring Cultural And Diversity Events (ARCADE) fund is
Sunday, November 25, at 11:59 pm. This deadline is for events
occurring between January 1, 2013, and March 31, 2013. The application
and more information about the funds are available online:
<http://web.mit.edu/asa/resources/large-events.html>.

You are encouraged to meet with someone from the Student Activities
Office to discuss your application, particularly if it is for a new
event or you are making substantial changes to your event.  You can
contact Alana Hamlett (ahamlett at mit.edu) and Joel Pettigrew
(joelp at MIT.EDU) about scheduling an appointment.

You are also strongly encouraged to meet with the LEF/ARCADE board
members before submitting your application by scheduling an
appointment with us (contact the ASA Treasurer, asa-treasurer at mit.edu)
or visiting our office hours.  Office hours will generally be held
7:00pm - 8:00pm on Thursdays, but please check our online calendar,
<http://web.mit.edu/asa/about/office-hours.html>, for additional hours
and cancellations before coming.

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Please feel free to email asa-exec at mit.edu with any requests,
questions, or other inquiries.

Sincerely,
The ASA Executive Board
http://web.mit.edu/asa/about/board-members.html